Forum Discussion
How to let video recording in Teams be owned by my team in Stream and not me
Hi
I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if I leave the team or the company, the videos may be deleted and then the team has no track of those meetings.
I tried to create a channel under my team and added the video to that channel. But if I delete the video from my profile, it is also removed from the channel.
So what is best practice here?
Thanks
- Hi Jihad,
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, Chris
8 Replies
Hiz6jhq
Microsoft does have a solution to this, see here
https://docs.microsoft.com/en-us/stream/managing-deleted-users
Once the user name of a deleted user is removed from Microsoft Stream, any videos/channels/comments created by that user are moved to a “general bucket” and cannot be reassigned. This is a permanent operation and cannot be undone.
So whilst you can have shared ownership of a video to control who has access and permissions on the content you manage the content until you are deleted from the organisation where the content goes into a general bucket.
Another way to work around this is to potentially create a Team account and record the meetings on the Team account so no one has access to delete the content.
Hope that answers your question
Best, Chris
- Thanks for your answer. Your first suggestion does not seem right. The thing is that the videos should be owned by my team or project. Having important team meeting recordings lying and owned by whoever was the one who clicked "Record" during a Teams meeting does not sound correct. Your other suggestion sounds more correct. Only that I do not know how to have Teams place the video under that Team account. When I invite for a meeting in Outlook, I create a Teams meeting. This meeting is initiated by me and not the team account. Moreover, I think it is whoever is the person who click on the Record button, will have the video placed under his account.
So something is not really working correctly here, or am I using Teams and Microsoftstream wrongly?
Thanks again- The user who records the video is the owner. You could get around this by inviting a second ‘team user’ to the meeting you set up who records it. That is what we do in the business I work for for exactly the same reason.
But the above policy in the first part of the answer is correct, if I leave and am deleted all the videos I have recorded will be placed in a general user bucket going forward following the information in that article.
Hope that answers your question.
Best, Chris
