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How to let video recording in Teams be owned by my team in Stream and not me
Hi I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if...
- Hi Jihad,
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, Chris
Thanks for your answer. Your first suggestion does not seem right. The thing is that the videos should be owned by my team or project. Having important team meeting recordings lying and owned by whoever was the one who clicked "Record" during a Teams meeting does not sound correct. Your other suggestion sounds more correct. Only that I do not know how to have Teams place the video under that Team account. When I invite for a meeting in Outlook, I create a Teams meeting. This meeting is initiated by me and not the team account. Moreover, I think it is whoever is the person who click on the Record button, will have the video placed under his account.
So something is not really working correctly here, or am I using Teams and Microsoftstream wrongly?
Thanks again
So something is not really working correctly here, or am I using Teams and Microsoftstream wrongly?
Thanks again
The user who records the video is the owner. You could get around this by inviting a second ‘team user’ to the meeting you set up who records it. That is what we do in the business I work for for exactly the same reason.
But the above policy in the first part of the answer is correct, if I leave and am deleted all the videos I have recorded will be placed in a general user bucket going forward following the information in that article.
Hope that answers your question.
Best, Chris
But the above policy in the first part of the answer is correct, if I leave and am deleted all the videos I have recorded will be placed in a general user bucket going forward following the information in that article.
Hope that answers your question.
Best, Chris
- Thanks again.
Concerning your first suggestion which I wrote "doesn't seem right", I meant it does not seem as the best practice solution.
But your suggestion of inviting a Team member sounds as a good solution. But how does that work in practice.
So I create a Team user and invite that user to the meeting. In outlook that would requite the user is added to the company which requires some administration. I could probably create him in Teams only (I do not know how to do that, but I guess it must be possible) and add him to the meeting, once the meeting is started.
But how do I get the video to be recorded with him as owner? Do we need a seperate physical machine to handle this, where he logs in to Teams as that user?
How do you do it in practice?
THanks again
Jihad- Hi Jihad,
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, ChrisChrisHoardMVP This seems unnecessarily cumbersome; plus, that ghost account occupies a license. If it only becomes an issue when a user is deleted, I suggest that this becomes an off-boarding (account removal) process... perhaps a Stream/Global administrator looks for videos which is owned by that person, and change the ownership accordingly. This can also be done by the administrators after an account is deleted.
In a (single) test today:
- user 1 organized a meeting and associated it to a channel
- once the meeting started, user 2 started the recording
- we discovered that user 2 was listed as an additional owner (in addition to user 1) of the video
My guess is that if there were a user 3, user 3 would have no ownership rights to the video.
Any owner of the video could then make the Team as an owner of the video. This process makes more sense to me.
