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Venkata Ratnam Vemula's avatar
Venkata Ratnam Vemula
Brass Contributor
Mar 17, 2017

Sharepoint Document Library- Metadata

Hi, We have a document library in which the requirement is to add 20+ custom columns (Meta data).  Adding custom columns (Meta data) to document libary helps to search the documents easily by provi...
Venkata Ratnam Vemula's avatar
Venkata Ratnam Vemula
Brass Contributor
Mar 18, 2017

Paul,

Each column is specifies a piece of metadata not the managed meta data. Agree the user has to input more data while uploading the document.

Do we have any other alternate approaches for this requirement?

paulpascha's avatar
paulpascha
Bronze Contributor
Mar 18, 2017
You should carefully consider if all meta data is really needed. If so, you should strive to make the end users' life as easy as possible. SharePoint provides only a few ways here that could help you out. Column default values specified at the folder level for example where the library folder you put a document in determines the default values to be used.

A custom add-in could also help in providing a better data entry experience...
  • Venkata Ratnam Vemula's avatar
    Venkata Ratnam Vemula
    Brass Contributor
    Apr 10, 2017

    Thanks for the reply.

    I have created 30+ columns  in a content type and used that content type as base for all the document libraries (20+)  in my site collection.

     

    Based on the document library type, I have hidden few columns for the users to avoid unnecessary inputs by  using IProvisioningExtensibilityHandler in OfficeDevPnP.Core.Framework.Provisioning.Extensibility namespace.

     

     

    Thank you all for your suggestions.

    • Anonymous's avatar
      Anonymous
      Apr 11, 2017

      I am affraid it are to many columns and if there is lots of data this can become a issue in delay and Search my advice would be to look at the columns and bring them down to max 20 but less would even be better

  • kevmcdonk's avatar
    kevmcdonk
    MVP
    Mar 18, 2017
    Do you need all columns for all types? I tend to use different content types with different columns for each to reduce number of fields. You can also use lookup columns so you have one select but show more info. As Paul mentioned, definitely check the limits and limitations.

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