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rautchetan's avatar
rautchetan
Brass Contributor
May 15, 2020

Free version of sharepoint online dont show current user filter webpart option

Hello,   I am using free version of sharepoint online, but I am not able to see "current user filter " webpart on my web page, please see screenshot, where I can find that option.    
rautchetan's avatar
rautchetan
Brass Contributor

RobElliott 

 

what I want to do, I have list of documents uploaded by different Vendors , say  Amazon, Paypal, Mastercard, if person visiting to site belong to Amazon vendor then only he can see all documents uploaded by all Amazon vendor only and no other vendor, i want to filter list and show list item only to belonging to that vendor, how can i do that.

 

 

RobElliott's avatar
RobElliott
Silver Contributor
May 16, 2020

rautchetan how does the site know which vendor the person visiting the site belongs to? You would would need to have a separate list of every visitor and the vendor they were related to then something might be possible. Apart from that it wouldn't be possible as far as I can see.

 

Rob
Los Gallardos
Microsoft Power Automate Community Super User

  • rautchetan's avatar
    rautchetan
    Brass Contributor
    May 16, 2020

    RobElliott If i can create Sharepoint group for each Vendor say Amazon, Mastercard and then for list i have column Vendor with Values Amazon, Mastercard.

     

    Then when user visting page, we can filter Using users sharepoint group and comparing it with column value of list item and display only list items with value same as Sharepoint group name of User. is this possible?

    or any other way to achieve this?

    • derhallim's avatar
      derhallim
      Brass Contributor
      May 16, 2020

      rautchetanThe way you're describing it is to have a document set for each vendor, and placing the documents for that vendor in this document set. Provide unique permissions on the document set itself, to map to a specific group, i.e: Amazon group. When you place the library on the homepage, users will see only doc sets they have access to. 

       

      That's a solution although I don't like it since it's not flexible. What if you want to share more things with vendors later, more than the documents? What if you want to create more folders for other purposes to share with these vendors or SharePoint lists. I'd create a Team Site for each vendor, and give them access to it. From my own hub site I can copy docs to specific vendor sites as needed and I'd guarantee I don't have to keep breaking permissions everywhere to manage vendors. 

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