Forum Discussion
MicrosoftPreview exited, now GA: PowerPoint Presenter View in Teams
Description
Wish you could get some extra help behind the scenes while presenting in a Teams meeting? Check out our new Presenter View! Once you select a PowerPoint file from the Teams Share Tray, Presenter View is opened automatically. You can see the current slide, the slide notes, and a thumbnail strip of all the slides in the deck for easy ad-hoc slide navigation.
This view is completely behind the scenes. It’s private to the presenter in control. Your audience can only see your current slide (highlighted in the big red box), or the slide that they choose to navigate to (if audience navigation is not locked by you).
If you have a co-presenter for the meeting, when that person clicks “Take Control”, Presenter View will be opened for him or her immediately, while you’ll be switched to the normal audience view without the slide notes and the thumbnail strip.
Flighting status
Completed, fully available in R3.6.
How to enable
No setup needed. This is a view private to the presenter in control. Once the feature is available to you, you will see it if sharing a PowerPoint during a Teams meeting. Under Share tray > PowerPoint, choose a file and you will see the slide notes and the thumbnails of all of the slides.
Note: If you need information about enabling the public preview itself, see “Enable the public preview for Teams” below.
Microsoft 365 workloads and dependencies
|
Product, workload, or area |
Dependency (Yes/No) |
If yes, version requirements and other dependencies |
|
Exchange |
No |
|
|
Sharepoint, files |
No |
|
|
Skype for Business |
No |
|
|
Outlook add-in |
No |
|
|
Azure AD |
No |
|
|
OneDrive |
No |
|
|
Office |
No |
|
Supported clients and platforms
|
Windows 10 |
macOS |
iOS |
Android |
Linux |
Chrome |
Firefox |
Safari |
Edge |
Internet Explorer |
|
Yes |
Yes |
- |
- |
- |
- |
- |
- |
- |
- |
Known issues
- Control Bar: if the navigation buttons on the Teams U-bar disappears during your sharing, you'll have to leave the meeting and rejoin.
- High Contrast theme: Presenter View UI may not update to high contrast mode, if you change Teams theme to High Contrast during an ongoing sharing session.
Known limitations
- Only available in the “new meeting experience” at the moment (Teams Settings > General > Application)
- Not available in Teams web app yet
Enable your Teams client for the public preview
- First, IT admins need to set an update policy that turns on Show preview features. Learn how at Public preview in Microsoft Teams - Microsoft Teams | Microsoft Docs.
- Users then choose to join the public preview individually. See Get early access to new Teams features - Office Support (microsoft.com) for instructions.
Summary of public preview features
For a history of features in the Office and Teams public previews, see Release Notes Current Channel (Preview) - Office release notes | Microsoft Docs.
Send us your feedback
Got feedback on features in the public preview or other areas of Teams? Let us know straight from Teams via Help > Give feedback.
Thank you,
Preview Team Emily Kirby
Quality & Customer Obsession, Microsoft Teams
For everyone asking for a way to toggle presenter view, thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update will be available in a day or two.
At the same time, we are also working on hiding the presenter view by default on devices with small screen. It will be available soon.
Again, thank you for being a part of public preview and helping us make the product better!
66 Replies
Hi,
Very excited to suddenly have the preview available and see my notes on screen yesterday - complete auto cue experience. But then today, it has disappeared and I just have the PowerPoint main screen and can't see anything to press to bring my notes and slide preview panels back. How to do it please?
Megi-1912 Hi I found this answer on another forum and it works.
https://microsoftteams.uservoice.com/users/673546846-alexAlex (Teams Engineering, Microsoft Teams) responded · Feb 16, 2021
Thank you for your feedback! We have addressed your usability feedback with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press “Ctrl+Shift+X”. The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update is now available.
At the same time, we are also working on hiding the presenter view by default on devices with small screens. We will keep you posted when the update is available.
Again, thank you for giving the feedback and helping us make the product better!
I didn't like this feature. Makes it dificult to read what is beeing presentend on the slide. I prefer the traditional mode. How can I unable this?
Thanks
- I have on good authority that there’s a button coming, but until then CTRL-SHIFT-X is your friend.
- Emily Kirby
For everyone asking for a way to toggle presenter view, thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update will be available in a day or two.
At the same time, we are also working on hiding the presenter view by default on devices with small screen. It will be available soon.
Again, thank you for being a part of public preview and helping us make the product better!
Emily Kirby I'm wondering if there is any update on this feature? I am new to Teams. Two weeks ago, when I went to share a PPT in Teams, the default was this new Presenter view! I was so excited because I could see my notes and my chat at the same time! Today, when I share a PPT, I no longer see the Presenter view. I also don't see an option to switch to Presenter view. I've tried "Ctrl+Shift+X" and it's not working. I'd love to find a way to get it back. Please let me know if I'm missing something. Thank you!
- I can access the new presenter view on my Windows 10 device, but when I try the same on my Mac, the Teams share try opens with a black screen. Th circle icon spins for sixty seconds and then closes. I have checked for updates, rebooted etc. The Mac is running the latest Mac OS.
Emily Kirby In my case, as I said in a previous comment, this feature seems to be disabled (by default?) and since yesterday I am unable to re-enable it by using the Ctrl+Shift+X shortcut -- although it seemed to work the day before.
Since, as I have explained earlier, I find it very useful in some cases (in a teaching situation), and although my screen might be small, I would really like to have the option to enable/disable this feature at will.
Does anyone else have the same issue? Is it a global change or something was altered by the IT dept / admin on my organization's end?
- Emily KirbyDid you click on the slide area before hitting the shortcut? Also, this feature is only available on desktop client. Let me know, thanks!
Ironically i am looking to use this feature, i have public preview enabled but i do not see the notes and thumbnails. I have the latest version, i have tried using the Ctrl+Shift+X thinking that maybe this was off, but this hasn't worked. Is there other reasons this might not be working ?
- Emily Kirby
Hi KennyJcc, Interesting.. Did this work for you before? What device are you on? (Mac, Windows?)
Since you can't disable this, any meeting room in the world, where people are still connecting their laptops to an HDMI and presenting in the room, is now forced to watch the presentation in the top-right corner of the screen while perusing the presenters private notes.
I'm managing an estate of 200 meeting rooms like this, and I'm so exited I could chew my own head off.
Not exactly thought through, is it?
This is a great feature, however it is causing massive issues for our teachers. Some of them don't want the presenter view as they can't see the text on the current slide. Please remember that a lot of teachers are using laptops with WXGA screens.
Could we have a toggle switch option that toggles between 'normal' view and presenter view?
Thanks.
Teams just started doing this today for some reason. How do I STOP it. Why can't I turn it off?
Who's bright idea was it to include this feature without a toggle or setting option and did anyone actually QA test this on smaller screens, EG. Laptops.
I now have half my teachers complaining as the slides are too small on their laptops at home and all I can tell them is "Microsoft decided this was a good idea, nothing I can do..."
- How do you disable this feature? It’s not fun while teaching
It's on for my users that don't have the Public Preview selected, as result there seems to be no way of turning it off. The complaints are now rolling in 'literally unusable'
The alternative is to show from a Window, but then you lose the ability to monitor the students. Reactions, our staff are now joining the meeting on a 2nd device so they can see student videos and monitor the chat whilst presenting in this way
Tony Stevens Cheers for this. So the work around is share your desktop, and monitor chat etc on another device. Hopefully there will be a solution soon.
This is fantastic and was what some of our users were missing, however there seems to be no toggle switch to enable/disable it on a per-presentation basis.
As an education establishment our users are used to a 2160p 75" display and they pack a lot of information into their slides. Using the same slides for remote learning through Teams on a 1080p laptop (or worse) results in the active slide being tiny and the Teacher really struggling to use it. Those that have turned on the public preview (without realising) are now emailing me en mass asking how to turn off presenter mode.
Tony Stevens I agree though for a slightly different reason. If am collaborating with my Team on a presentation the last thing I need to presenter view as I would like to be able to edit the slides that we are discussing. There should be some way of disabling this feature. At present I have to stop sharing edit a point and then re-share the updated version and the whole process is ungainly.
Regards,
Mike Wooldridge
I agree with Tony - This is a great feature but would be better if users had the choice of enabling and disabling it. Like others, I have had a few irate messages from my staff asking how it can be disabled.
I've tried to create a UserVoice idea for this, as I couldn't see anything on there.
https://microsoftteams.uservoice.com/forums/555103-public/suggestions/42654730-toggle-for-presenter-view-in-presentation-share-du
Tony Stevens I completely agree. having the option to enable/disable this view would be much better. some of my users(teachers) have animations built into their powerpoints, haven't really ever used presenter view before and are really struggling to use them in meetings now for lessons.
