Forum Discussion
Kaushal-Mehta
Microsoft
Jan 14, 2021Preview exited, now GA: PowerPoint Presenter View in Teams
Description
Wish you could get some extra help behind the scenes while presenting in a Teams meeting? Check out our new Presenter View! Once you select a PowerPoint file from the Teams Share Tray, Presenter View is opened automatically. You can see the current slide, the slide notes, and a thumbnail strip of all the slides in the deck for easy ad-hoc slide navigation.
This view is completely behind the scenes. It’s private to the presenter in control. Your audience can only see your current slide (highlighted in the big red box), or the slide that they choose to navigate to (if audience navigation is not locked by you).
If you have a co-presenter for the meeting, when that person clicks “Take Control”, Presenter View will be opened for him or her immediately, while you’ll be switched to the normal audience view without the slide notes and the thumbnail strip.
Flighting status
Completed, fully available in R3.6.
How to enable
No setup needed. This is a view private to the presenter in control. Once the feature is available to you, you will see it if sharing a PowerPoint during a Teams meeting. Under Share tray > PowerPoint, choose a file and you will see the slide notes and the thumbnails of all of the slides.
Note: If you need information about enabling the public preview itself, see “Enable the public preview for Teams” below.
Microsoft 365 workloads and dependencies
Product, workload, or area |
Dependency (Yes/No) |
If yes, version requirements and other dependencies |
Exchange |
No |
|
Sharepoint, files |
No |
|
Skype for Business |
No |
|
Outlook add-in |
No |
|
Azure AD |
No |
|
OneDrive |
No |
|
Office |
No |
|
Supported clients and platforms
Windows 10 |
macOS |
iOS |
Android |
Linux |
Chrome |
Firefox |
Safari |
Edge |
Internet Explorer |
Yes |
Yes |
- |
- |
- |
- |
- |
- |
- |
- |
Known issues
- Control Bar: if the navigation buttons on the Teams U-bar disappears during your sharing, you'll have to leave the meeting and rejoin.
- High Contrast theme: Presenter View UI may not update to high contrast mode, if you change Teams theme to High Contrast during an ongoing sharing session.
Known limitations
- Only available in the “new meeting experience” at the moment (Teams Settings > General > Application)
- Not available in Teams web app yet
Enable your Teams client for the public preview
- First, IT admins need to set an update policy that turns on Show preview features. Learn how at Public preview in Microsoft Teams - Microsoft Teams | Microsoft Docs.
- Users then choose to join the public preview individually. See Get early access to new Teams features - Office Support (microsoft.com) for instructions.
Summary of public preview features
For a history of features in the Office and Teams public previews, see Release Notes Current Channel (Preview) - Office release notes | Microsoft Docs.
Send us your feedback
Got feedback on features in the public preview or other areas of Teams? Let us know straight from Teams via Help > Give feedback.
Thank you,
Preview Team Emily Kirby
Quality & Customer Obsession, Microsoft Teams
For everyone asking for a way to toggle presenter view, thank you for your feedback! We feel your pain and are addressing it with a quick mitigation via a keyboard shortcut for now: try clicking in the slide area, and press "Ctrl+Shift+X". The notes and thumbnail strip should be closed. Using the same keyboard shortcut key again can bring the presenter view back. This update will be available in a day or two.
At the same time, we are also working on hiding the presenter view by default on devices with small screen. It will be available soon.
Again, thank you for being a part of public preview and helping us make the product better!
- Lakshmikanth Koppuravuri
Microsoft
We are facing issue to use this feature on surface hub devices, on surface hub device its failing to load powerpoint. - Jin ChenIron ContributorAnybody is experiencing the issue of "more Option" not working in presenter view to turn off the presenter view?
- DustyM01Copper ContributorI just used Teams Presenter View for the first time for a presentation to a client. As I believe somone mentioned earlier, it would be great to be able to "nominate" multiple particpants as presenters and have Presenter View visible to all of them without having to take control. We had a number of people from our company presenting to the clients and it would have been beneficial for us all of have Presenter View and be able to see slide notes without having to take control.
I also found the slide transition to be quite laggy - sometimes ~10 seconds - which could be quite jarring. Given that the PPTX file was stored on OneDrive on not my local machine I assume the delay was on the Microsoft side. As additional context we had particpants from Australia, Hong Kong, and USA on the call.
Has anyone else experienced this? Is there anything that can be done to improve slide transition time?
- KristerACopper Contributor
I believe that the dependencies list is not accurate.
The ppt that you want to present seems to have to reside in a cloud storage (Sharepoint/Onedrive), if it´s local you need to "upload" it and I guess it then ends up in Onedrive.
I have a customer that have disabled Sharepoint/Onedrive for the time being before legal gives its consent and this feature does not work for them. - ruthn1963Copper Contributor
well for some of us the wait for this feature is interminable - first it was expected January then February then March then April - just had another update to teams and still not a sign of presenter view !!
- suzie_louise39Copper ContributorI used this view for the first time yesterday and it was great, HOWEVER, the slides didn't appear in the recording. Has anyone else experienced this?
- lmunckCopper ContributorI had this happen yesterday too. I hadn’t connected it to presenterview until I saw your post, but that makes sense.
- suzie_louise39Copper ContributorThanks for the validation @imunck. I did a lot of testing after the shock of the fail (a briefing for 100+ managers across my organisation!) and slides were definitely not appearing in a recording when I used presenter view but would appear if I shared the presentation window. I asked about this at a Microsoft webinar today but they couldn't give me an answer. I won't be using it again until I can trust the full functionality.
- TimothyBoyeCopper Contributor
Please add the ability to switch back to the old view on a per presentation basis. Some of my classes are mixed-mode and I was putting my teams window on the projector for the in person students to see as well as the online students being able to see through teams. But I can't do that anymore as the slide is too small.
- NikkiChapple_Iron ContributorI used be able to zoom into an area in a slide if I was sharing the PowerPoint application in sharing mode using the control key and scroll wheel . This was useful if there was detail on the page that may be hard to read. This does not seem possible with PowerPoint sharing. Is there an option to do this? I would also welcome the laser pointer
- Valerie Fahel-SchafferBrass ContributorI wholeheartedly agree with the laser pointer and other tools you get with the presenter view of PowerPoint itself.
- ShikenyaBrass Contributor
In our company when executives "present" they don't actually run their presentation/Share their screen it is often done by their admin or another person. Is there a way to include another person in this view beyond the actual presenter so that they would still have the benefit of seeing the view & notes?
- DJeffreyCopper ContributorI continue to be amazed as how many times I miss the ... features hidden in the interface. I like that you can toggle and I like the hotkey option (had other applications that had grabbed the same hotkey). One issue I have noticed with Teams PowerPoint is that you can not click thru the videos which is set to start onclick (or maybe we are clicking too fast) in order to start a video serviced via Share from PowerPoint/OneDrive in Teams. Or am I missing something?
- JshihCopper Contributor
Is there a way to disable this feature for a presentation? I don't use notes and would prefer to see the full screen. The option is nice, but can we turn it off? Thanks!
- lmunckCopper ContributorSeriously? There’s at least three replies in this thread explaining how to disable it. It’s only a few clicks away my man.
- jkruseCopper Contributor
I have used this feature, but when I select "Use Computer Sound" in the new Presenter Mode, no sound comes through. It seems like it does not recognize imbedded sound nor does it recognize video imbedded on a slide. This is the only thing preventing us from using this. Do you have any advise for this issue?
Thank you!