Forum Discussion
MicrosoftIn public preview: Meeting co-organizer
Currently, the co-organizer feature doesn't support breakout rooms. Here is a temporary workaround for adding your Co-Organzier as a Breakout Room Manager, until it's fully supported:
BEFORE A MEETING
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Organizer creates meeting
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Organizer opens the meeting on their Teams calendar & adds Breakout Rooms (BR) to it
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BRs shows up as a new tab along with other apps added to the meeting
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Organizer then uses BR app's settings to assign a person invited to the meeting as a BR manager
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Organizer opens meeting options and assigns meeting co-organizer role to that same person
DURING MEETING
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Imagine that organizer is out of office that day (like in a substitute teacher scenario)
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The co-organizer joins the meeting & they have all the capabilities of co-organizer role
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The co-organizer starts the BR in the meeting
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When co-organizer joins the BR, they no longer have the co-organizer role but since that person was assigned as a BR manager, they can manage the BR with all capabilities of a BR manager (their role essentially changed from "co-organizer" to "BR manager")
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Once BR session is over, BR manager & other attendees will leave the BR and rejoin the main meeting
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When they rejoin the main meeting, everyone is automatically assigned their original meeting roles for the main meeting
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So, the original co-organizer who filled the BR manager role during the breakout room session automatically becomes a co-organizer in the main meeting once again
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It would be better if the co-organizer had all the same permissions as the organizer. It is difficult when someone leaves the organization or takes over an event and then we are not able to have all of the same functions as the original organizer. Sometimes we need to cancel the original invite and re-send/get everyone to re-register all over again.
We use the MS Team Registration function to send our larger events to our customers and have them register through it but then only the original organizer can download registration information, change the meeting details, etc. We need to be able to re-assign the organizer or always have co-organizers for events.
I agree with the above comment, all of the items that the co-organizer cannot do is what we really need a co-organizer to be able to do. Our main issue has always been that if the person that created the meeting (the organizer) is out of office already, that meeting cannot then be edited by another authorized user that can step in and add or subtract an attendee, edit the date, change the subject or meeting info, or cancel a single occurence of the meeting to assign it to another day, and in that case the organizer user is not able to make any edits to the meeting, to any degree, since they are out of office or otherwise unable to do so (if an organizer leaves the company you can't either, an IT Administrator must login as that departed user and run Teams as the user and edit or delete the meeting). This has always been our biggest bugbear with Teams Meetings in general, that only the organizer can edit a meeting.
The added ability to be able to set the various Meeting Options only doesn't really help us, or it is very minor, like if the organizer forgot to set auto record meeting option to enabled.