Forum Discussion
MicrosoftIn public preview: Meeting co-organizer
Currently, the co-organizer feature doesn't support breakout rooms. Here is a temporary workaround for adding your Co-Organzier as a Breakout Room Manager, until it's fully supported:
BEFORE A MEETING
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Organizer creates meeting
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Organizer opens the meeting on their Teams calendar & adds Breakout Rooms (BR) to it
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BRs shows up as a new tab along with other apps added to the meeting
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Organizer then uses BR app's settings to assign a person invited to the meeting as a BR manager
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Organizer opens meeting options and assigns meeting co-organizer role to that same person
DURING MEETING
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Imagine that organizer is out of office that day (like in a substitute teacher scenario)
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The co-organizer joins the meeting & they have all the capabilities of co-organizer role
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The co-organizer starts the BR in the meeting
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When co-organizer joins the BR, they no longer have the co-organizer role but since that person was assigned as a BR manager, they can manage the BR with all capabilities of a BR manager (their role essentially changed from "co-organizer" to "BR manager")
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Once BR session is over, BR manager & other attendees will leave the BR and rejoin the main meeting
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When they rejoin the main meeting, everyone is automatically assigned their original meeting roles for the main meeting
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So, the original co-organizer who filled the BR manager role during the breakout room session automatically becomes a co-organizer in the main meeting once again
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Emily Kirby I have Public Preview enabled (P-icon on the upper right of my profile picture). Still, Meeting Options screen does not contain the new settings for co-organizers - neither from the Web UI, nor from the Outlook AddIn UI. I am using Teams Windows client 1.5.00.11065 (64-bit). Any ideas how I can get the feature to work? Your support is highly appreciated.
I was running in to the same issue. I realized that I needed to be in public preview on the app AND the web version of Teams. Go to Office365.com, login, go to the web version of Teams, select the three dot menu in the top right/about/public preview. Then when you select meeting options in the Teams desktop app and the web browser launches, it will show the co-organizer field. I imagine that the option won't be visible in the Teams plugin for Outlook until general release. You can also verify this is the issue if you are in public preview on the desktop app, then launch a meeting and look at the meeting option inside the active meeting window. Even if your web version isn't in public preview, you should see it in the actual meeting. For others to see and have access to meeting options as co-organizers, they have to be in public preview as well and listed as co-organizers.
A bug that I noticed is that if you first list someone as a co-organizer, you can't list them as a co-manager of breakout rooms. Because they have to be listed as presenters before being a co-manager of breakout rooms, but if they are listed as co-organizers first, the option isn't there to make them a presenter. In short, order matters. First make the person a presenter. Then you can also make them a co-manager of breakout rooms and a co-organizer however you want afterward.
Note that I'm a fellow user like you. I only figured out some of these nuances by trial and error. Hopefully these issues will be addressed by Microsoft.