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Kaushal-Mehta's avatar
Kaushal-Mehta
Icon for Microsoft rankMicrosoft
Jan 28, 2022
Solved

In public preview: Meeting co-organizer

Description Organizers will now be able to share control by assigning the new "Co-organizer" role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, inc...
preview
  • Emily Kirby's avatar
    Emily Kirby
    Mar 10, 2022

    Currently, the co-organizer feature doesn't support breakout rooms. Here is a temporary workaround for adding your Co-Organzier as a Breakout Room Manager, until it's fully supported:

     

    BEFORE A MEETING

    1. Organizer creates meeting

    2. Organizer opens the meeting on their Teams calendar & adds Breakout Rooms (BR) to it

    3. BRs shows up as a new tab along with other apps added to the meeting

    4. Organizer then uses BR app's settings to assign a person invited to the meeting as a BR manager

    5. Organizer opens meeting options and assigns meeting co-organizer role to that same person

    DURING MEETING

    1. Imagine that organizer is out of office that day (like in a substitute teacher scenario)

    2. The co-organizer joins the meeting & they have all the capabilities of co-organizer role

    3. The co-organizer starts the BR in the meeting

    4. When co-organizer joins the BR, they no longer have the co-organizer role but since that person was assigned as a BR manager, they can manage the BR with all capabilities of a BR manager (their role essentially changed from "co-organizer" to "BR manager")

    5. Once BR session is over, BR manager & other attendees will leave the BR and rejoin the main meeting

    6. When they rejoin the main meeting, everyone is automatically assigned their original meeting roles for the main meeting

    7. So, the original co-organizer who filled the BR manager role during the breakout room session automatically becomes a co-organizer in the main meeting once again

Emily Kirby's avatar
Emily Kirby
Icon for Microsoft rankMicrosoft
Apr 13, 2022
We have figured out the issue with getting this feature to work in Public Preview. It is now 100% available! Please try it out and give us feedback.

Regarding the feedback about the current limitations, we are aware of the gaps and will be working to close them.
Matthias_Bender's avatar
Matthias_Bender
Brass Contributor
Apr 30, 2022

Emily Kirby I have Public Preview enabled (P-icon on the upper right of my profile picture). Still, Meeting Options screen does not contain the new settings for co-organizers - neither from the Web UI, nor from the Outlook AddIn UI. I am using Teams Windows client 1.5.00.11065 (64-bit). Any ideas how I can get the feature to work? Your support is highly appreciated.

  • Jason_Bleazard's avatar
    Jason_Bleazard
    Copper Contributor
    May 02, 2022
    Hello Matthias,

    I was running in to the same issue. I realized that I needed to be in public preview on the app AND the web version of Teams. Go to Office365.com, login, go to the web version of Teams, select the three dot menu in the top right/about/public preview. Then when you select meeting options in the Teams desktop app and the web browser launches, it will show the co-organizer field. I imagine that the option won't be visible in the Teams plugin for Outlook until general release. You can also verify this is the issue if you are in public preview on the desktop app, then launch a meeting and look at the meeting option inside the active meeting window. Even if your web version isn't in public preview, you should see it in the actual meeting. For others to see and have access to meeting options as co-organizers, they have to be in public preview as well and listed as co-organizers.

    A bug that I noticed is that if you first list someone as a co-organizer, you can't list them as a co-manager of breakout rooms. Because they have to be listed as presenters before being a co-manager of breakout rooms, but if they are listed as co-organizers first, the option isn't there to make them a presenter. In short, order matters. First make the person a presenter. Then you can also make them a co-manager of breakout rooms and a co-organizer however you want afterward.

    Note that I'm a fellow user like you. I only figured out some of these nuances by trial and error. Hopefully these issues will be addressed by Microsoft.
    • Matthias_Bender's avatar
      Matthias_Bender
      Brass Contributor
      May 03, 2022

      Jason_Bleazard Thanks your your input. I actually had not tried out the "inline" version of meeting options during a meeting. I can confirm the co-organizer settings are available in that scenario.

       

      As for the Public Preview in the Web version: Strangely, there is no option for me to activate Public Preview via the Web client. When I go to teams.microsoft.com, click the three dots, open the "About"-flyout, there are three navigation items available - none of them refers to Public Preview (Legal, 3rd party vendors, data privacy).

       

      Any ideas why the Public Preview may be available via Teams desktop client, but not via Web (Edge v101.0.1210.32 64-bit, Windows 10) for me?

       

       

      • LunaRhyane's avatar
        LunaRhyane
        Copper Contributor
        May 19, 2022
        I had the same problem. I was using Chrome. Once I switched to Edge and logged into Teams the public preview was there where it should be. (Sad that MS is forcing us to use Edge)

        I also noticed that you have to use Edge to see the option. So you have to change your default browser to Edge so that when you click the meeting options button it opens in Edge so you can see the co-organizer option. It does not show up in Chrome even after getting both the app and web on the public preview version.

        Anyone been able to see the option in any other browser than Edge?

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