Forum Discussion
MicrosoftIn public preview: Meeting co-organizer
Currently, the co-organizer feature doesn't support breakout rooms. Here is a temporary workaround for adding your Co-Organzier as a Breakout Room Manager, until it's fully supported:
BEFORE A MEETING
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Organizer creates meeting
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Organizer opens the meeting on their Teams calendar & adds Breakout Rooms (BR) to it
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BRs shows up as a new tab along with other apps added to the meeting
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Organizer then uses BR app's settings to assign a person invited to the meeting as a BR manager
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Organizer opens meeting options and assigns meeting co-organizer role to that same person
DURING MEETING
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Imagine that organizer is out of office that day (like in a substitute teacher scenario)
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The co-organizer joins the meeting & they have all the capabilities of co-organizer role
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The co-organizer starts the BR in the meeting
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When co-organizer joins the BR, they no longer have the co-organizer role but since that person was assigned as a BR manager, they can manage the BR with all capabilities of a BR manager (their role essentially changed from "co-organizer" to "BR manager")
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Once BR session is over, BR manager & other attendees will leave the BR and rejoin the main meeting
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When they rejoin the main meeting, everyone is automatically assigned their original meeting roles for the main meeting
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So, the original co-organizer who filled the BR manager role during the breakout room session automatically becomes a co-organizer in the main meeting once again
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MicrosoftRegarding the feedback about the current limitations, we are aware of the gaps and will be working to close them.
- Thank you for sharing the update. We've been waiting for ages for this feature. Microsoft kept changing the date on the roadmap site months after months for it's availability.
However, I still don't see the co-organizer option on the Meeting Options page as the article suggested. I have the Public Preview turned on with the Teams Desktop App. what am I missing? Thanks- I see now as long as Meeting Options page is opened with Edge browser. It's missing in chrome. Hope his is being looked at...
- After enabling Public Preview, I still don't see the "Choose co-organizer" option in my meetings options page. It's a recurring weekly meeting I setup some time ago. Will the option only show up on meetings that I create after enabling public preview?
Emily Kirby I have Public Preview enabled (P-icon on the upper right of my profile picture). Still, Meeting Options screen does not contain the new settings for co-organizers - neither from the Web UI, nor from the Outlook AddIn UI. I am using Teams Windows client 1.5.00.11065 (64-bit). Any ideas how I can get the feature to work? Your support is highly appreciated.
- Hello Matthias,
I was running in to the same issue. I realized that I needed to be in public preview on the app AND the web version of Teams. Go to Office365.com, login, go to the web version of Teams, select the three dot menu in the top right/about/public preview. Then when you select meeting options in the Teams desktop app and the web browser launches, it will show the co-organizer field. I imagine that the option won't be visible in the Teams plugin for Outlook until general release. You can also verify this is the issue if you are in public preview on the desktop app, then launch a meeting and look at the meeting option inside the active meeting window. Even if your web version isn't in public preview, you should see it in the actual meeting. For others to see and have access to meeting options as co-organizers, they have to be in public preview as well and listed as co-organizers.
A bug that I noticed is that if you first list someone as a co-organizer, you can't list them as a co-manager of breakout rooms. Because they have to be listed as presenters before being a co-manager of breakout rooms, but if they are listed as co-organizers first, the option isn't there to make them a presenter. In short, order matters. First make the person a presenter. Then you can also make them a co-manager of breakout rooms and a co-organizer however you want afterward.
Note that I'm a fellow user like you. I only figured out some of these nuances by trial and error. Hopefully these issues will be addressed by Microsoft.Jason_Bleazard Thanks your your input. I actually had not tried out the "inline" version of meeting options during a meeting. I can confirm the co-organizer settings are available in that scenario.
As for the Public Preview in the Web version: Strangely, there is no option for me to activate Public Preview via the Web client. When I go to teams.microsoft.com, click the three dots, open the "About"-flyout, there are three navigation items available - none of them refers to Public Preview (Legal, 3rd party vendors, data privacy).
Any ideas why the Public Preview may be available via Teams desktop client, but not via Web (Edge v101.0.1210.32 64-bit, Windows 10) for me?
Hi Emily Kirby - thank you for keeping us updated. Can you tell us whether or not the ability to broaden a co-organizer's role to include any/all of the following fall in to those "gaps" and "current limitations" categories? I would like to know if they might be available at some future date.
Create & manage breakout rooms
View & download attendance reports
Manage the meeting recording
Edit the meeting invitation
Remove or change the Organizer role
Thank you for your communications and updates!- Being able to "Edit the meeting invitation" is the only feature that we really needed to have for our Co-organizers. I sure hope this is addressed and added.
I agree with the prior few comments above this. As a meeting co-organizer you cannot "Edit the meeting invitation" as that function of a Teams meeting co-organizer role was not addressed in the GA - August 18, 2022 Teams release, for anyone testing this function again. You have no rights to edit the meeting details, to remove or add someone or cancel a single occurence of a meeting, you have to get the single meeting "owner" to do it (the user that originally created the meeting). Teams needs to have multiple organizers and not just co-organizers. Most large or even small organizations have a chain of authority to allow people to make decisions and change things and not have a single owner of an object that is the only one that can control things. We need to be able to change a detail of an existing meeting at any moment and in a timely manner in case the owner is not present, to add or delete someone from a meeting or cancel a single occurence of a meeting. None of things items can be done as a co-organizer of a meeting in the GA release version of Teams that added co-organizer around August 18, 2022.
- Yes, this would be so useful if it covers the "can not do" list in the future.
Hi,
I'm waiting for these options as well. Any (up) dates?
It would be even nicer if, as an organizer, you could choose what the co-organizer or presenters can do/see!
Kind regards
Sara
