Forum Discussion
New Stream Webpart - Disappointing
Debaray In our case the Highlighted Content web part would do everything we need it to do EXCEPT that you can't pull from OneDrive--only other SharePoint sites. We are storing most of our videos in OneDrive because of SharePoint storage limitations (not to mention OneDrive is where Teams recordings save by default). I was glad to see the new Stream web part had an option to pull from a OneDrive folder, but the lack of ability to filter makes it useless to us. Please either build in a OneDrive option to the Highlighted Content web part, or give the Stream web part the same filtering functionality as the Highlighted Content web part!
Why would you store large amounts of files in OneDrive because of storage? The amount of storage in your tenant that is displayed in the SharePoint Admin Center is the total storage used by OneDrive AND SharePoint (because OneDrive accounts behind the covers are SharePoint sites). If you need any SharePoint sites to have more storage space and they don't, then your SharePoint administrator should consider following Microsoft recommendations to allow automatic sizing of SharePoint sites in the admin center.
In the event that you might be the SharePoint Administrator, here is where that is located in your admin center. Policies > SharePoint Site Storage limits
A panel will open on the right side of the screen. Select Automatic.
This is a best practice even without videos being stored. I have seen more SharePoint sites blow up where users are unable to continue collaborating because SharePoint admins rarely have time to be monitoring every single site to see if any have come close to exceeding whatever limit they put in there. This will solve your problem. Then you can move your files to a SharePoint site and the Highlighted Content web part will work for you.
Besides. . . putting files in OneDrive accounts are a problem with file lifecycle management. If someone leaves the organization and you want to remove the license on the account, then all access to those files are lost on your web pages also. On the SharePoint site, you won't have that issue to contend with down the road.
- karen_dredske Thanks for your reply. Under our license structure, OneDrive storage is provisioned per licensed user and can't be reallocated to our SharePoint tenant storage. (I just confirmed this with our tenant admin.) Totally agree that storing organizational files in OneDrive is not a best practice, and it does require shuffling on our end if licenses are reassigned, but it's a partial solution that lets users share their videos without eating up our SharePoint storage.
- tjhunt the tenant admin or SharePoint admin doesn't manually allocate any of this. You are allowed to use up to 1TB in OneDrive for each license, but if no one uses 1TB, that difference can be used in SharePoint. In the upper right corner of the SharePoint Admin center there is a scale that tells the admin how many TB have been used of the TB available. That number of TB available is all the SharePoint sites plus all the OneDrive sites in use.
You can find the licensing info here - https://learn.microsoft.com/en-us/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits
Here is more information on what happens when you set automatic storage limits for SharePoint sites (and the storage limit is separate for OneDrive). https://learn.microsoft.com/en-us/sharepoint/manage-site-collection-storage-limits However, what is displayed in the SharePoint Admin center is what is available across the tenant.
So . . . you could have your SP Admin or tenant admin reduce the storage amount you want to allow your users in OneDrive and that would guarantee more space for SharePoint sites to be available. If you dropped the OneDrive storage to 500GB or less per user, then all that extra storage would still be available to your tenant and could be used in your SharePoint sites. If you set the SharePoint site storage to be automatic, there is still a limit per site, but it is 25TB.
Hopefully that will help you out a bit or at least give your admin something to think about that might allow you to use best practices for storing those video files.- I just don't think that's true. The total storage we have available in SharePoint is far less than it would be if it included the 1TB for each of our users, and the SP service description explicitly says (in the footnotes) that total storage per organization does not include the OneDrive created for each licensed user. I won't take up more space here arguing about it, but it looks like others have had this question before. https://answers.microsoft.com/en-us/msoffice/forum/all/can-i-transfer-onedrive-for-business-storagequota/b4250bad-30a9-476e-9bad-9a8d5b2f522c