Forum Discussion
New Stream Web Part - Source > Folder > From Sites > Only shows recent shared libraries
I am pretty sure that if you want to get a site to appear in the web part you may need to favorite that site - not pin it. This is a common problem with finding other types of files also. Note though . . . if you do not have access to the site where that video file is stored, then you will never see it to be able to Favorite it or to link to it. SharePoint permissions only allow you to see what you have access to at least view.
It doesn't allow you to select the site and then the document library on that site. It just shows the most recent document libraries that you have accessed. Following or pinning the site wouldn't help with the current option available. In order for the document library to show up under Recent, you would have to save the draft of the page, navigate to the document library where the video lives and open it, wait a few minutes, go back to the page you were editing, put it back in edit mode, select the edit web part icon for the Stream web part, select From sites, and then pray the document library shows up under Recent, so you can select the document library where the video(s) live. That's a lot of steps and will create a lot of confusion for your everyday SharePoint site admin/owner.
- Ugh. I don't have the new Stream web part in any of my tenants yet. I had hoped it would let you select the site and then the library. You just confirmed that my original thought of making the most of the File and Media, Hero, and Highlighted content web parts are the way of the future. I'm not thrilled with the playlist, but I can make it work now that you can display it with a list web part.
Hi karen_dredske. I get the premise of what Microsoft believes; I really, really, do. However, it doesn't work for us. My organization of tens of thousands of employees with hundreds of departments with hundreds of SharePoint sites that are open to all employees is in an extremely highly regulated industry. We have to restrict downloads of videos and their transcripts to prevent IP leakage/theft (it's an incredibly serious problem and we have to take as many steps as we can to make it not super-duper simple for it to happen), so we have to have specific sites for videos intended to be consumed by all employees are stored. We can't open those up to everyone to have edit access because we have to verify that the video should be open to everyone. I know that's not what Microsoft recommends, but we're not the typical customer. Also, our videos also aren't displayed on one site. A single video might be displayed on five sites. Our sites have a maximum number of editors and employees who upload videos may -- and usually don't -- have anything to do with site editing (and 99.9% of the time the site editors don't deal with video creation/maintenance). All of our hundreds of sites have to go through a central content approval because we have to ensure the accuracy of information. That's not the typical situation for most customers, but it's what we absolutely, positively have to do.
- Hi Tasmania. Thanks for sharing that extra information on your use case. I know that this wasn't any simpler in Stream Classic as you can't do approvals or anything in that system. Understanding what you are trying to do helps a lot. You can add metadata to where you store your videos as well as workflows that can control your process and user access to videos or what they have uploaded. The out of the box migration to SharePoint isn't going to solve for your situation. However, you can use workflows to modify permissions on files that are uploaded and can send notifications to approvers and when approved update the permissions for viewing of the file - or maybe based on metadata it can notify specific users of videos with links to them. There are a LOT of things you can do with workflows or even Power Apps with the process you are describing. However, you probably would benefit from a full analysis and recommendation or assistance from at least a short consulting engagement with a company like the one I work with. You are correct that your situation isn't the "norm" and you need a more complex solution to meet your needs. https://aka.ms/StreamMigrationPartners
- We're definitely looking at Power Apps for the future, but right now we're in a place where we're just trying to make it work since the organization has other more pressing things to deal with at the moment. We have a year-round partnership with a consulting company with dedicated resources and we're making the most of what they can do to help us with our very complex needs.
