Forum Discussion
O365 Groups Management Concerns
We are struggling with this exact same problem on our campuses, as well - and according to the latest release regarding management features, the Group Naming Policy feature will be fee based. (Poor Christophe Fiessinger has already heard my two cents in multiple 140 character segments!)
I'm really hoping that Microsoft reconsiders making the Group Naming Policy feature part of the base subscription - otherwise, a huge number of Universities and schools will not be able to adopt Office 365 Groups. Between an ongoing decline in enrollments and significantly reduced funding, most schools are simply not going to be able to afford to pay the piper on this one.
Don't get me wrong - I don't expect Microsoft to give everything away to schools, and I realize that schools get discounts and plenty of free stuff. However, it is in Microsoft's best interest to do this simply to compete with the likes of Google and Apple. If the schools adopt their technology, then generations of students are influenced into having a preferred technology brand. This idea assumes, though, that the student is going to get a good experience with that technology. There are definitely premium features that should cost extra! As much as I would love to have dynamic group creation and data classification, there are ways we can get around this or deal with not having it. One thing we can't deal with, though, is even one instance of a student being able to impersonate our president or a dean. I like having a job, so I'd really prefer that didn't that to happen on my watch. Without this one simple management feature, the only option I feel is viable for our institution is to turn off Groups - and all the apps that are built on them. This would be the only way to be able to deal with the poor experience that our users would see if we just turned off the ability to create groups. No Planner, No Teams, and so on.
It's really unfortunate that this whole sector is being put in this position because O365 Groups would be a huge benefit to students, faculty, and staff. They would be fantastic for social clubs, RA's, study groups, mentoring sessions - you name it! Best of all, after O365 Groups were introduced, we finally saw a light at the end of the Public Folder tunnel - but alas, it appears the light was just the licensing train heading right for us.
If other schools have addressed this in some creative way (DIY and scalable, preferably), I know our team would love to here about it!
- DeletedApr 08, 2017It's going to take a lot of communication and convincing, so I would encourage everyone to contact their Microsoft representatives. Keep voicing these things! We are the customer, after all. I don't know about your campus, but I know we still pay them a ton of money every year - so this seems like a very reasonable ask.
- DeletedApr 10, 2017
Deleted I just created a uservoice post for this. We are in a very similar boat, along with the students creating whatever name they want we have concerns of namespace collisions. I am not sure if this will change anything but why not give it a shot.
https://office365.uservoice.com/forums/286611-office-365-groups/suggestions/18893317-naming-policy-for-azure-premium-customers-only
- DeletedApr 10, 2017
Great idea - sending this out to colleagues and followers. Thanks for creating the post!
- Apr 08, 2017
Are you entirely sure you are doing the right thing for your staff/faculty/students by holding back Groups though ?
While as the IT team I absolutely care about all these points, but I don't have any staff complaining. In fact they are loving the self service capability of groups / teams / yammer and being productive like never before. When the naming scheme comes I can get things back under control, and when we can expire groups even better for my storage.
My only accountability is to keep my staff-customers happy and productive, sometimes this means compromises for me.
- StefanFriedApr 08, 2017Iron Contributor
When the naming scheme comes I can get things back under control, and when we can expire groups even better for my storage.
Well this would be of course great...no question..., but are you sure that all the resources which were provisioned by the group creation are really gone whenever the group is gone ?
There are plenty of cases where SPO sites still remain for ages :(
And please don't forget that MS Teams remain as well if you trigger the deletion of a Group (atm)
In my opinion, a full matrix and full big picture about all my groups and the corresponding resources are a must otherwise your will see a lot of orphan objects
just my 2 cents :)