Forum Discussion
How do you handle Groups / SharePoint / Teams creation
Based on what the majority of responses here I will say our approach was different. Our organization is about 9,000 people and we are global. That adds a big layer of complexity for us, that said, we opted to allow users to create groups on their own. We are still very early in adoption stage (marketing, promoting, educating) an considering the amount of groups created so far (less than 200) our users seem to be conservative about group creation so that is a good thing for now. There is a little bit of anxiety over what will happen once people start heavily using groups but we hope to mitigate this with continous education and governance. The one area that is grey for us is management of groups (i.e. activity/usage etc.) not sure if others have a better way of managing groups but we think usage of groups will be trigger for us to delete unused groups in an effort to keep things clean.
hello lillian
you said:
"...The one area that is grey for us is management of groups (i.e. activity/usage etc.) not sure if others have a better way of managing groups but we think usage of groups will be trigger for us to delete unused groups in an effort to keep things clean."
What plans do you have in regards of analyzing the activity and usage of your O365Groups ?
Are you thinking of using the existing Group activity API + Compliance and Security API for parsing the logs + some sort of powershell code?
or would you prefer a 3rd party solution (covering all of these elements in a dashbaord), in case such solution exists ?
Hi Stefan,
For now, we are going with managing through API/powershell codes to track activity, usage, security ect. but I am open to adjusting the strategy as things evolve. What is your company doing to manage groups?
- But do you guys have a training department and have you educated users prior to 365? My issue is lack of resources and no real Technical trainer / department at my organization and it makes it hard to educate without adding a lot of extra work to my plate on top of rolling things out :p.
Yes, I understand! Lack of resources are always a challenge. Although we have a talent development team,we are not engaging them for this. Instead, we decided to get a little creative (since we also faced limited resources) and we decided to go with the following training plan:
- (2) Open House Training (all-day). I have one resource that will support me with this and between the two of us we will make ourselves available to people all day in a conference room. People are welcome to stop by and we will help them get started with Groups, ask questions, etc.
- In-house "how to use groups" training video (recorded so that our regional IT partners champion groups in their regions).
- "Get Going with Groups" YamJam (every Wednesday in Yammer ask anything sessions)
- Group series publications in our intranet with links to SP Group resources. The articles include topics on: creating groups, best practices, security topics, best use cases. (Note: Our SP groups page includes videos, job aids, yammer embed for real-time questions etc).
I'm interested in hearing if others have used a similar training plan or something better I am definitely looking to improve the model as we move forward.
Interesting. That looks doable and could be effective. Thanks for that :).
