Forum Discussion
How do you handle Groups / SharePoint / Teams creation
We have locked down the ability to create groups to two Global Admins (me and one other) in a Security Group - but we are right at the beginning of our O365 journey (after close to a year of background research, documentation and governance preparation) so this group of people may expand.
We have a controlled SharePoint site creation process and expect to do the same with Groups.The only thing we have not yet really worked through is what happens to DLs - in most (but not all) cases they will become Groups, but this of course means they create all the other elements, which is fine as our migration strategy for SharePoint includes SharePoint on-prem to Group-based SPO sites.
Might I ask how you control the SharePoint site creation?
End users cannot create SharePoint sites or sub-sites in both our on-prem and early O365 environment. We have a 'SharePoint Request' list form that users must complete to request a new site. We will do the same for O365 Groups (or merge the two as the same request) for O365. For on-prem, once the user submits the request I get notified and use a PS script to create the new site; for O365, we may use the script or just create them manually.
The point is control - but not too much. For example, Site Owners are largely responsible for setting up libraries and lists, and modifying pages as required.
We've had SharePoint running since early 2012 (2010 upgraded to 2013 two and a half years ago). In that time, we've created just on 245 sites collections, of which 94 are team sites (with 425 sub-sites) and 83 project sites (with 85 subsites). Note, we have different web applications for on-prem team and project sites, but they use the same template. We have around 8,000 staff across a widely dispered geographical area (State) in Australia.
Our current project sites will become Group-based sites, while the team sites will be a mixture of Group-based and SharePoint Admin-created.
I forgot to mention there are only two of us in the SharePoint team, my colleague is the primary SP Administrator.