Rewrite it with Copilot!

Writing is not an easy task, at least not for me.

It simply demands time to challenge the complexity of our thought process.

Whether you’re drafting a client proposal, refining a team announcement post, or just trying to get rid of the daily pile of emails, the words just don't always come out right the first time.

That's where Rewrite with Copilot steps in.

This feature, integrated across Microsoft 365 apps, acts like your personal editor — helping you sharpen your message, adjust tone, and even tailor your writing to your audience.

It’s not just about fixing grammar. It’s about making your words work.

There's a prompt for the most common challenges:

Do your colleagues have no time to read a long message? Then select the option "Make it shorter".
Or you tried hard, but your message still sounds complicated. Then go for "Simplify".
Maybe you need to add more details, then use "Add more detail".

Rewrite with Copilot is almost everywhere 🪄

You’ll find “Rewrite with Copilot” in:

Outlook: Auto-rewrites, make it shorter or longer, change the tone, and more.

Teams: Rewrite or adjust the tone of the message.

SharePoint: Edit your text web-part and select "Auto rewrite".

Loop: Prompt to Copilot to change the tone, simplify, and make whatever text improvements needed to communicate purposefully in your Loop pages.

Edge: Rewrite with Copilot either using the shortcut Alt. + I or selecting your text and clicking on the "Rewrite with Copilot" option of the context menu. Here note that Rewrite with Copilot in Edge is currently not available with your work account, only with personal accounts.

That's not all, you can use the feature in MS Forms, Word, PowerPoint, Notepad for Windows, and more!

Adoption Tips

1️⃣ AI-generated content may be incorrect. Always verify what Copilot rewrites.

2️⃣ Copilot evolves quickly. If your favorite Microsoft 365 app does not offer the feature yet, it may be different next month. So check regularly for feature updates.

3️⃣ Asking Copilot to rewrite in a language that is not your mother tongue?

• Try to write sentences that are simple and clear, using straightforward vocabulary, so that the original text does not lead to confusion.
• Verify the given text with another source.
• Copy the text and prompt to Copilot: "Help me understand the meaning this text: <Copy your text>"

Limitations

• Copilot might misinterpret your text if the content is ambiguous, grammatically flawed or lacks of context.
• There could be misunderstandings or inaccuracies for individuals working with "Rewrite" feature if one is working in a language that is not their first language.
• Rewrite with Copilot is easy to use, be aware that there are small differences from app to app. For example, in MS Teams you access the feature by click on a magic pen icon and not on a Copilot icon.

Communication can be challenging.

Words don't always align perfectly with our intentions, especially when time is limited.

But the good news is, "Rewrite with Copilot" is a great way to support everyday writing processes.

Stay curious and give it a try!

*****

I write this post in collaboration with sohnash​ .