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Sapna2090
Copper Contributor
Jan 11, 2024

Microsoft Lists Application

Is there a way or a workaround to create folders and subfolders in MS Lists application?

1 Reply

  • No, Microsoft Lists does not natively support creating folders or subfolders like SharePoint document libraries do. However, there are some workarounds you can use:

    1️⃣ Use a "Category" or "Folder" Column

    • Create a Choice or Lookup column called "Category" or "Folder."
    • Assign values to categorize items (e.g., "Project A," "Project B").
    • Use views or filters to display items grouped under each "Folder."


    2️⃣ Group by a "Parent Item"

    • Create a Lookup Column pointing to another list entry (parent).
    • This creates a hierarchy where a list item can be a "sub-item" of another.


    3️⃣ Use Indentation in the Title (Visual Hierarchy)

    • Prefix item names with numbers or dashes to simulate hierarchy:
      markdown

      - Project A
        - Task 1
        - Task 2
      - Project B
        - Subtask 1

     

    • Use a "Parent" column to sort/group these logically.


    4️⃣ Use SharePoint Document Library Instead

    • If you need true folders, consider using a SharePoint document library instead of Microsoft Lists.
    • You can create metadata columns for categorization while keeping a structured folder approach.

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