Forum Discussion
Luke Hoffman
Aug 11, 2017Iron Contributor
Copying OneNote Files from/to OneDrive and SharePoint
I'm attempting to educate our users on the appropriate use of SharePoint and OneDrive. There are a lot of users that would like to move OneNote notebooks from their OneDrive to a SharePoint site. I...
Jeff Bovee
Feb 15, 2018Copper Contributor
I see a lot of suggestions here about copying OneNote files, when I believe the original question was moving a OneNote file from OneDrive to SharePoint. If that is the case, my suggestion is to use the Change Location function in the OneNote desktop app. Now I know some of you may not use the full blown version of the app, but I highly recommend you do because the full feature set is only available in the desktop app. Use the 2016 version if you can as well.
Continuing on with the move steps...
- Go into the backstage view (File menu) and click on the settings dropdown for the notebook you want to move.
- Select Properties (not Share or Move)In the properties window, there will be a Change Location button. Click that.
- Select the destination path to the SharePoint asset you want the notebook to move to. If you're unsure of the path, open a browser and naviate to the document library or asset repository you want the notebook in, copy the path in the address bar, then paste into the address bar in the file explorer window open in OneNote.
- The minute you click Select, the notebook will begin moving to it's new location.
IMPORTANT NOTE: When placing a OneNote notebook on SharePoint, it's assumed you will be sharing the notebook with others. If so, there are two important things to remember:
- Make sure whatever document library you put it into has versioning and checkout turned off. If either are on, it can break the sync capability between your local sync'd copies and the master copy on SharePoint. I sometimes put notebooks in a document library of their own or in the Site Assets library.
- If you ever have to move a shared notebook from one location to another, you must make sure that everyone that uses that notebook closes (aka disconnects) from that notebook in it's old location before moving, then reconnects to the notebook in the new location. If you don't coordinate this appropriately, the person that moved the notebook will be syncing with the master in it's new location without issue, but everyone else will still be trying to connect to the old location, so they'll be operating on their own last-known-good sync'd copy on their device. If this is not noticed right away, you may have a lot of data cleanup to do later.
Hope this makes sense and that it addresses your question.
jareddevers
Nov 01, 2023Copper Contributor
- JayFMSTechCommNov 03, 2023Iron ContributorIt's not recommended by Microsoft but I've copied OneNote files from OneDrive to SharePoint, went to the SharePoint folder, renamed the OneNote file, clicked on the newly copied newly renamed OneNote file and it opened in OneNote for the Web. Then I clicked on "Editing" in the upper right, then clicked on "Open in Desktop App" and it synced with and made it available in the Desktop App.
As I mentioned, it's not recommended by Microsoft, but I haven't had any issues.