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Kiril's avatar
Kiril
Iron Contributor
Feb 02, 2021
Solved

Find all externally shared files and folders

I am trying to list all externally shared files and folders from a specific SharePoint site, regardless of sensitivity. Basically, everything that is shared outside of the organisation.

 

I tried the audit log, but it shows only recent history and matching share and unshare/delete events is cumbersome. eDiscovery seems very slow and I cannot make an alert out of it.

 

At last, I tried to create a DLP policy, which looked good because I could set up alerting, but then I had to select "Sensitive info types". I do not want to filter on sensitive info, I need all files and folders.

 

Is it possible to just list all externally shared files and folders with the help of Microsoft Compliance?

  • Kiril 

     

    https://docs.microsoft.com/en-us/sharepoint/sharing-reports

     

    If you have MCAS (E5) and it is enabled and file monitoring is setup then you can see the info and take governance actions as well.

2 Replies

  • LM's avatar
    LM
    Brass Contributor

    Kiril 

     

    https://docs.microsoft.com/en-us/sharepoint/sharing-reports

     

    If you have MCAS (E5) and it is enabled and file monitoring is setup then you can see the info and take governance actions as well.

    • Kiril's avatar
      Kiril
      Iron Contributor
      Yes, that's perfect!

      Is there something similar for all SharePoint sites?

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