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Forum Discussion

JoostKoopmans1

Steel Contributor

Sep 21, 2017

Solved

Tracking meeting response visible to all participants

I have been searching around for this answer but I cannot find it. I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outl...

exchange online

Julia Foran
Sep 21, 2017
Hi Joost,

Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.

The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.

More details

There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say "You accepted this meeting on September 21st."

When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.

Mike Tilson

Iron Contributor

Sep 21, 2017

It is on the roadmap as in development. Was added to the roadmap on 6/13/17.

Feature ID: 12344

Resources

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I recently discovered that every participant of a meeting can see the tracking status (accept/decline/tentative/no response) in Outl...","body@stringLength":"533","rawBody":"

So you can actually see who has accepted the meeting, even if you are not the organizer.

When was this feature introduced and are there controls in place to change this behavior? Is there maybe somewhere documented about this?

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So you can actually see who has accepted the meeting, even if you are not the organizer.

When was this feature introduced and are there controls in place to change this behavior? Is there maybe somewhere documented about this?

"},"Conversation:conversation:108721":{"__typename":"Conversation","id":"conversation:108721","solved":true,"topic":{"__ref":"ForumTopicMessage:message:108721"},"lastPostingActivityTime":"2024-09-17T04:28:51.313-07:00","lastPostTime":"2024-09-17T04:28:51.313-07:00","unreadReplyCount":20,"isSubscribed":false},"ModerationData:moderation_data:108721":{"__typename":"ModerationData","id":"moderation_data:108721","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Revision:revision:108721_1":{"__typename":"Revision","id":"revision:108721_1","lastEditTime":"2017-09-21T04:03:40.376-07:00"},"ForumReplyMessage:message:108773":{"__typename":"ForumReplyMessage","id":"message:108773","conversation":{"__ref":"Conversation:conversation:108721"},"author":{"__ref":"User:user:74359"},"revisionNum":1,"uid":108773,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:Exchange_General"},"subject":"Re: Tracking meeting response visible to all participants","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:108773"},"parent":{"__ref":"ForumTopicMessage:message:108721"},"body":"

It is on the roadmap as in development. Was added to the roadmap on 6/13/17.

Feature ID: 12344

","body@stringLength":"262","rawBody":"

It is on the roadmap as in development. Was added to the roadmap on 6/13/17.

Feature ID: 12344

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Hi Joost,

Yes -- this feature is still in development, and we're planning to release it in Q4 of this year.

The final remaining pieces are for the Outlook on Windows client to show the Tracking tab to meeting attendees (currently it's only shown to meeting organizers), and to properly track responses sent from the Outlook on Windows clients.

More details

There are 2 attendee response properties: (1) the RecipientsList table that has each recipient and their individual response, and (2) the property used in MailTips to say \"You accepted this meeting on September 21st.\"

When we enabled the Tracking tab for attendees in the Outlook on Windows client, we discovered that Outlook on Windows was setting only property #2. We're working on how to detect changes in property #2, and when we detect that change, we will update property #1 (so your own response shows correctly when you view the invitation) and then updating attendees' copies (so your response is shown correctly to others). Right now, we have it working for one-off meetings but we are fixing some issues with the way responses are detected for series vs. instances of a series.

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