Forum Discussion
DL management
Hi All, Looking for some pointers in DL management. We have approx 8000 DL’s in our tenant. Some now redundant and some still very much in use. The challenge I’ve got currently is the business ow...
SharePoint \ Flow for this seems to be ambitious.
As an IT we should come up with facts and numbers, based on actual data. Present it to the business along with the decision.
Example:
>DLs not used in next 6month\1year to be deleted.
>Message trace to find out when was the last time an email was sent to those DLs.
>Keep a script to do that every 7 days, so that you can build up that evidence.
>And end of the 6th month you have all you need to prove that this can go.
Lastly ask your users to move away from DLs and upgrade to O365 groups and use the expiry feature.
Configure the expiration policy for Office 365 groups:
https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-lifecycle
Office 365 Group Expiration Policy
https://support.office.com/en-us/article/office-365-group-expiration-policy-8d253fe5-0e09-4b3c-8b5e-f48def064733
FIM Distribution List Expiration time:
https://social.technet.microsoft.com/Forums/en-US/58cf4c95-bf4e-4d80-97ca-b469ff6a2b34/fim-distribution-list-expiration-time?forum=ilm2
Regards,
Satyajit
As an IT we should come up with facts and numbers, based on actual data. Present it to the business along with the decision.
Example:
>DLs not used in next 6month\1year to be deleted.
>Message trace to find out when was the last time an email was sent to those DLs.
>Keep a script to do that every 7 days, so that you can build up that evidence.
>And end of the 6th month you have all you need to prove that this can go.
Lastly ask your users to move away from DLs and upgrade to O365 groups and use the expiry feature.
Configure the expiration policy for Office 365 groups:
https://docs.microsoft.com/en-us/azure/active-directory/users-groups-roles/groups-lifecycle
Office 365 Group Expiration Policy
https://support.office.com/en-us/article/office-365-group-expiration-policy-8d253fe5-0e09-4b3c-8b5e-f48def064733
FIM Distribution List Expiration time:
https://social.technet.microsoft.com/Forums/en-US/58cf4c95-bf4e-4d80-97ca-b469ff6a2b34/fim-distribution-list-expiration-time?forum=ilm2
Regards,
Satyajit