Forum Discussion
exchange online: decommission email accounts
Dear all. I am a little bit new to Exchange email but not emails servers in general. I have had other email servers where, if an email was recieved by the server and there was not an account lin...
Exchange only accepts mail for existing recipients, however you can use transport rules to create a so-called "catch all" mailbox. Considering the amount of spam you will be getting, there's little point into doing this. Here's a sample setup: https://social.technet.microsoft.com/wiki/contents/articles/30462.office365-catch-all-mailbox.aspx
As for dealing with leavers, you have two choices: convert to shared mailbox (best solution if you need continuous access) or inactive mailboxes (data is only occasionally accessed, if ever). Here's a comparison: https://practical365.com/shared-mailboxes-vs-inactive-mailboxes-departed-users/
As for dealing with leavers, you have two choices: convert to shared mailbox (best solution if you need continuous access) or inactive mailboxes (data is only occasionally accessed, if ever). Here's a comparison: https://practical365.com/shared-mailboxes-vs-inactive-mailboxes-departed-users/
SortAliasesShared flow for Office 365 can help you with handling emails sent to users who have left the company. Usually a user mailbox of a leaver is converted to a shared mailbox.
To limit the amount of shared mailboxes, you can create only one and assign to it email addresses of leavers as aliases.
