Forum Discussion
Lower tier copilot user licenses for staff not needing full scope of Copilot capability
We are a small manufacturing company with 9 users on Microsoft 365 Business Standard and Business Basic.
We have invested heavily in SharePoint Lists and Excel-based business data.
We need an affordable AI licence focused on searching and querying our SharePoint Lists, Excel files and document libraries.
Current Copilot licensing is too expensive for deployment across our whole business.
We would strongly consider a lower-cost "Copilot Data Search" licence focused on natural-language querying of company data.
Example:
"Show all Extension springs using 1/2" wire."
Please consider a small-business pricing tier. Company data license... don't know how to word it right. But for the purpose, copilot is way too uneconomical for these types of users.
1 Reply
Hi SPRex, for that use case I would separate the needs a bit: users who need Copilot grounded across Microsoft 365 content usually need the full Microsoft 365 Copilot licensing, while users who only need lighter AI help may be better served by Copilot Chat or a tightly scoped Copilot Studio agent. For a 9 person shop, I would ask your CSP to price a mixed model rather than licensing everyone the same way, especially if only a few people need SharePoint and Excel grounding.
