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RockyW's avatar
RockyW
Copper Contributor
Oct 07, 2025

Outlook Group Contacts

In Classic Outlook I have a Group Contact to send a church newsletter to members from my personal email, without giving everyone access to contacts, calendars etc. I would like to do this in the New Outlook but Groups seem to set up new group email address and giving full access to everyone. Is there any way to continue as I did with Classic Outlook?

 

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1 Reply

  • maurobalsano's avatar
    maurobalsano
    MCT
    Dec 08, 2025

    RockyW​, I'm not sure if this is still an issue since your post is since 2 months old, but here’s the current situation: in new Outlook, "Groups" are Microsoft 365 Groups, and they always create a shared mailbox/resources.

    It doesn't fully replace the old personal Contact Group/Distribution List behavior from classic Outlook. 

    Here below some workarounds:

    • Keep using your personal Contact Group from classic Outlook: it will still send from your own address
    • Create and/or manage a contact list, personal distribution list, in People/Outlook on the web, then email it from your mailbox
    • If you need an org-wide distribution group you can control without shared resources, create one in Exchange admin center: new Outlook doesn't manage these directly. 

    Let us know if you're still stuck and what setup you’re using, and we'll point you to the best option.

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