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Gaz31's avatar
Gaz31
Copper Contributor
Oct 10, 2025

Approving new Glossary Terms

Thanks for reviewing my question: In the classic glossary, one can set up a workflow that requests for Data Owners to approve new glossary terms before they are published. Im using the new enterpris...
Prathista Ilango's avatar
Prathista Ilango
Icon for Microsoft rankMicrosoft
Oct 14, 2025

Hello Gaz31,

This might be helpful in your case: Business terms approval workflow | Microsoft Learn

Also refer to: Workflows in Microsoft Purview | Microsoft Learn

With respect to interactive comments/questions with users, refer to: https://learn.microsoft.com/en-us/purview/legacy/how-to-workflow-manage-requests-approvals#email-notifications 

Hope this helps!

Regards,

PI

Please mark as solution, if you find the answer helpful. This will assist others in the community who encounter a similar issue, enabling them to quickly find the solution and benefit from the guidance provided.

  • Gaz31's avatar
    Gaz31
    Copper Contributor
    Oct 14, 2025

    Hello Prathista Ilango​ 

    Thanks for getting back to me.

    I had tried the process defined. I created the workflow. However the issue comes where I have to apply the workflow to a glossary. As mentioned, I am using the new glossary and not the classic. Unfortunately, the list of glossary terms offered during the "Apply Workflow" process are from the classic glossary  - which I believe has been superseded by the new enterprise glossary. 

    Is there a way of selecting the glossary? Unfortunately the links provided do not provide any additional assistance on this. 

    Many thanks, once again and I look forward to your response.

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