As a SharePoint author, you know how essential it is to produce high-quality, engaging, and well-structured content. Whether you’re crafting updates, announcements, or informative articles, tailoring content to specific audiences, adjusting the tone, or refining length can be challenging. Our new Rewrite with Copilot in SharePoint feature is designed to streamline these tasks with a range of customization options.
Rewrite with Copilot allows you to quickly adapt your content by automatically rewriting and adjusting tone and length. Let’s explore how this tool can help you create compelling and relevant content more easily.
Copilot menu with multiple rewrite options
Key Features of Rewrite with Copilot
- Auto Rewrite: Instantly improves the clarity and quality of any content, so it’s always polished and professional.
- Change Length: Tailors the text length to fit specific needs, from concise summaries to expanded details.
- Change Tone: Modifies the tone to suit your audience—choose from options like Casual, Professional, Enthusiastic, and more.
These features give SharePoint authors the flexibility to tailor their content to various contexts and audiences quickly and effectively.
Common User Scenarios for Rewrite with Copilot
Scenario 1: Announcing a New Employee Recognition Program to Energize Staff
You’re preparing an announcement to introduce a new employee recognition program within the company, and you want the message to inspire excitement and motivate participation.
- First, you use Auto Rewrite to improve wording, making the message clear and easy to read.
- Then, you apply Make it Concise to create a shorter version that still conveys the key points, making it more suitable for quick reading across all departments.
- Use Make it Enthusiastic to give the announcement an energetic and uplifting tone that inspires staff to participate and feel valued.
This approach allows you to create a clear, concise, and enthusiastic message that grabs attention, conveys the excitement around the new recognition program, and encourages employees to get involved.
Copilot generated proposals
Scenario 2: Tailoring Product Update Content for Diverse Audiences
You’ve prepared a detailed product update on recent feature releases specifically for the product team. Now, you need to create a version tailored for a broader, company-wide audience.
- Start with Auto Rewrite to improve the wording of the detailed draft, ensuring it’s polished, clear, and easy to follow.
- Next, use Make it Concise to create a shorter, high-level summary that is more suitable for a company-wide audience, capturing the main highlights without overloading with detail.
- To ensure the summary maintains a formal and professional tone appropriate for the organization, apply Make it Professional so that the message aligns with broader company standards.
Accepted Copilot proposal
Scenario 3: Creating a Creative Event Invitation
You’re drafting an invitation for an upcoming team-building event and want it to feel exciting and fun to motivate high attendance.
- Start with Auto Rewrite to enhance the wording, ensuring the invitation reads smoothly and captures key details clearly.
- Use Make it Creative to add unique phrasing and make the invitation stand out, emphasizing the event’s fun and creative nature.
- Use Regenerate to explore more Copilot proposals and find different variations.
- You’re happy with the fourth Copilot proposal but want to elaborate on the event a bit more. Use Make it Longer to add extra details about the event activities, making the invitation even more enticing.
Copilot regeneration or refinement for better proposals
How to Use Rewrite with Copilot?
Here's how to use Rewrite with Copilot:
- Add the Text webpart to a page or news post and enter your draft text.
- Select the text, then click the Copilot icon on the toolbar.
- Select an option: Auto rewrite, Adjust length or tone.
- Review Copilot's responses. Click Replace or Insert Below if satisfied or close the window to discard.
Share your feedback
As you use Copilot in SharePoint to rewrite text, please use the thumbs-up / down option to share your feedback.
The features and capabilities mentioned in this blog post are demonstrated in the following video with Tina Chen (Microsoft) and Vesa Juvonen (Microsoft).
Frequently asked questions
When will this happen?
General Availability: We began rolling out in early September 2024 and rollout was completed by the end of September 2024. This message is associated with Microsoft 365 Roadmap ID 124840.
Who can benefit from Rewrite with Copilot?
SharePoint authors who are licensed with M365 Copilot and need to tailor their content for specific audiences and contexts will find this feature useful. This tool is especially beneficial for professionals who regularly communicate across various departments or subject areas.
Which languages does Rewrite with Copilot support?
The Copilot can rewrite text in languages listed in this article: Supported languages for Microsoft Copilot - Microsoft Support.
What is the default length and tone when a user selects Auto Rewrite?
When you select Auto Rewrite, the feature enhances your content by improving wording and clarity while generally maintaining the original length and tone. The goal is to refine your text for better readability.
How can Tenant Admins enable or disable the Rewrite with Copilot feature for individual users?
Tenant Admins have two options to enable or disable the Rewrite with Copilot feature for their users:
- Assign or unassign M365 Copilot license. For more information, refer to Enable users for Microsoft 365 Copilot | Microsoft Learn.
- Select or deselect "Microsoft M365 Copilot for SharePoint" service.
- Sign in to the Microsoft 365 admin center and go to Billing > Licenses.
- Select Microsoft 365 Copilot.
- In the product details page, select or deselect the "Microsoft M365 Copilot for SharePoint" service.
How does the AI impact the writing style?
The AI is designed to enhance, not replace, your natural writing style. It provides options and suggestions, but the final content remains in your control. You can choose to accept, modify, or ignore the AI's suggestions as you see fit.
Does the AI learn from previous documents?
The AI uses a general model that doesn’t retain specific user data to generate suggestions. This approach ensures that your content remains private while still benefiting from advanced AI capabilities.
What is next?
- Compose new pages and content with free prompt - start with a prompt to create your new pages
- Ground the created content in files such as Word, PDF, PowerPoint, and Loop pages - similarly as you can do new content in PowerPoint or Word based on existing assets
Thanks for reading. Please enjoy making high-quality content with Rewrite for Copilot in SharePoint and let us know any feedback or questions in the comments
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