Note: As of February 2024, guest users across all licenses get access to the same capabilities in Project as they do in Planner. Guest users with Project licenses continue to receive the capabiliti...
Updated Apr 29, 2024
Version 3.0
Blog Post
Microsoft Project Team wrote:
3. Can I keep track of guest assignments without giving them access to the project?
Yes, you can use the “Just assign” option after assigning a task to a guest to simply keep track of the task assignment without sharing sensitive information with the guest.
I have this exact need. I don't need to share the project itself with the guest; I just have to be able to assign tasks to the guest for my own internal records. In other words, I need to assign the task to someone or an organization represented by a label, not an actual email address.
This would work if I could only find a way to reach the "Just assign" option.
Here's what I see when I click on "Assigned To":
Here's what I get when I enter text:
Why is it so difficult to do this? Do I need to pester my already-overworked Office 365 administrator to give me additional privileges even though I'm not adding any actual persons nor giving any outsiders access to my data? I can't imagine that this is something no one has ever thought of; it makes the entire resource management process unusable.
Oh, and BTW -- At least one of your clearly visible message formatting options results in an "invalid HTML" error, and now I'm trying to figure out which one it is.