View Planner tasks on your Outlook calendar

Michal Šenkeřík thanks for the tips, but i need this to work for the hole company, so it's not a good solution.

I have to find a way that the manager can view any emplooyes task's and meetings created in Planner and Outlook.

Frank Jenkins it might be that while UNPUBLISHING does not hide the tasks in the calendar, it will no longer be updated.

This is certainly something that Microsoft should deal with as the integration Planner-Outlook is somewhat unsatisfactory at the moment.

I suggest you mentioned this issue in UserVoice 😉

My question is that once you PUBLISH a calendar, can it be UNPUBLISHED? In other words, when a Planner calendar is published with the link that is created and the owner of the Plan provides the link to someone that has assigned tasks, but later decides they no longer want the calendar to be accessible and UNPUBLISHES the calendar - it still appears in the other person's calendar.

This is true even if A) the person is no longer assigned any tasks in that Plan, and B) the owner UNPUBLISHES the calendar. Is there a definite way to hide a calendar if the owner no longer wants it to be visible? 

---

Timea Richter Hello! I have checked my Outlook, and for some reason, when you click on Sharing Permissions on My Planner calendar, it goes to Calendar Properties instead, thus probably being bugged.

 

BUT, there might be a work-around I suggest you try :) Eventhough it will be a bit more of work.

• Go to Planner -> My tasks
• Click on the three-dot menu next to My Tasks on top of the screen
• Click Add my tasks to Outlook calendar
• Copy-paste the iCal link and provide it to your boss
• Have your boss try and add the calendar as a New internet calendar.

Hope it works :)

 

By the way, dont forget that Planner-Outlook communication is only one-way and very limited (e.g. a task completed in Planner does not mark as completed in Outlook calendar etc.), unless you are using some automatic updates via Microsoft Flow.

Hy,

We use Office in our company. Our manager have to see our task's and mettings. In Outlook Calendar we use the option sharing permissions. We included Planner task to outlook calendar(using my task for everyone). My problem is that i can't share this calendar to my boss.

How can the manager see for an employee all his tasks and meetings?

Rahul SharmaGood day, Rahul. You could make a new plan for your trip and create one task per each place you wish to visit/thing you want to do. But there are some limitations as to what will be shows in your Outlook calendar:

• If you wish to see the time to do the task, you have to write the time to the name of the task. Outlook only shows the names of the task and shows them as a whole-day event
• You can not set a specific time for a Planner task, only choose the day on which it is to be completed. It will then appear as a whole-day task in Outlook.
• Should you want to have the tasks in your Outlook for a specific time, you would then have to edit them manually in Outlook and change them from whole-day tasks to a specific time range.
• Any subtasks assigned to a task will NOT show in your Outlook Calendar - there will only be a notion in the body of the event telling how many subtasks it has, but to see these subtasks, you need to open the task in Planner anyway.

So, for your purpose, I think it would be faster to create the tasks directly in Outlook to save you extra work.

Lindsay ConnerAs for you, Planner has become very slow recently. I would suggest either reloading the page or trying to click Unpublish and then Publish again for the link to appear. In my case, it took about 10 seconds... If it does not work, it might also for whatever reason be blocked by your company internally. Hope you will get it fixed :)

Rahul SharmaGood day, Rahul. You could make a new plan for your trip and create one task per each place you wish to visit/thing you want to do. But there are some limitations as to what will be shows in your Outlook calendar:

• If you wish to see the time to do the task, you have to write the time to the name of the task. Outlook only shows the names of the task and shows them as a whole-day event
• You can not set a specific time for a Planner task, only choose the day on which it is to be completed. It will then appear as a whole-day task in Outlook.
• Should you want to have the tasks in your Outlook for a specific time, you would then have to edit them manually in Outlook and change them from whole-day tasks to a specific time range.
• Any subtasks assigned to a task will NOT show in your Outlook Calendar - there will only be a notion in the body of the event telling how many subtasks it has, but to see these subtasks, you need to open the task in Planner anyway. So, for your purpose, I think it would be faster to create the tasks directly in Outlook to save you extra work.

Lindsay ConnerAs for you, Planner has become very slow recently. I would suggest either reloading the page or trying to click Unpublish and then Publish again for the link to appear. In my case, it took about 10 seconds... If it does not work, it might also for whatever reason be blocked by your company internally. Hope you will get it fixed :)

Has anyone had this issue before? No link to copy and paste? 

I am sorry Rahul, but I am not experience enough to help you with that. I hope somebody else picks up your question.

I am going on a 3-week vacation to Europe, and I have prepared a simple To Dos List for each of the attractions I plan to see, at what time, etc, etc, on a simple WORD file. I want to know if there exists an easy way to import all those To Dos into my Outlook Calendar..?