View Planner tasks on your Outlook calendar

Hello ErayC

I started to use Teams, Planner and the Microsoft Online features and it's great! My comment is aiming to share the need and my business situation behind them.

The feature in this thread is great but not yet enough. Here's why : I'm facing the difficulty to convert my Team from Tasks to Planner. They like the features and the look and feel of Planner, but prefer Tasks because of the integration with Outlook Calendar and One Note. This way of using Tasks is widely spread in my company.

The list of features here under is the requirement to make Planner a full win win between team members and team leaders. Team members keep all the functionalities that help them to save time just like Tasks and leader get the ones helping to steer coming with Planner.

Michal Šenkeříkhas summarized most of the need I see myself, therefore I'm quoting him. (Thanks) I also added 2 of my own :

• "Send new task to Outlook calendar - speed of sync (should happen instantly, max in 10-15 minutes, otherwise often useless), or at least a button for manual sync"
• See only the "not completed" tasks or being able to choose what to display in Calendar.
• "Outlook event update upon Planner task change (for example change in deadline)"
• "Two-way communication of tasks (Sync with Outlook Tasks or a "Complete" button/"Click here to complete task" link in the Outlook event created"
• Create a Task in Planner thanks to a Flag in One Note.

Regards,

Philippe

Thanks for the information.

It is not so intuitive for simple people like me. But once I knew it was possible I was able to locate it.

You have to be in "MyTasks", click on the … to make the option appear, publish to make available for "everybody" (which I found rather strange) and there it is. 

Or did I again miss something crucial?

Petra-Van-Horen You don't need an external addin, you can add Planner to your Outlook calendar through the Planner web app. However the sync delay makes the feature rather useless for the time-being. 

I am a bit confused. Why do we need an addin from an external partner to connect Microsoft Outlook to Microsoft Planner. If I am not mistaken, to get this feature you have to buy an extra subscription?  

Jason Drew Ah, I see. Indeed, so did mine.

ErayC Dear sir, a personal feedback on things I suggest for consideration as essentials to be fixed/enabled:

• Send new task to Outlook calendar - speed of sync (should happen instantly, max in 10-15 minutes, otherwise often useless), or at least a button for manual sync
• Two-way communication of tasks (Sync with Outlook Tasks or a "Complete" button/"Click here to complete task" link in the Outlook event created
• Outlook event update upon Planner task change (for example change in deadline)

Kind regards,

Mike

Michal Šenkeřík  I did publish the specific plan. My tasks did end up appearing in my calendar but it took a very long time. This feature would be much more useful it the calendar synced every time a new task was created. As it is currently, if I created a task that was due in a few hours, my team would not notice it until the next day when it was too late. 

Steve Palmo Indeed, it seems the task is only sent to Outlook upon initial creation and that any change to it is not reflected. Basically it works like Flow, only in one direction.

Jason Drew In order to see tasks from My Tasks in Outlook calendar, you also need to Publish the specific Plan in which those tasks were assigned to you for them to be allowed to appear in Outlook.

The calendar is not updating for me neither. It has been about 6 hours since I created a new task and it still isn't in my Outlook calendar. It is not a very useful feature until the syncing is dependable.

I agree, LetMeSP - If the link is open opens access to anyone who has it, I'm not sure that offers any value to my organization. Overall I do like the concept of "participant" and "watcher, but the rest of teams doesn't have the "watcher" capability... so when it comes with only the calendar that's not helpful.