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Get notifications about your Planner task assignments in Microsoft Teams

Joanna Parkhurst's avatar
Joanna Parkhurst
Iron Contributor
May 15, 2019

Today, we’re happy to announce the availability of Planner notifications in Microsoft Teams. These notifications ensure you won’t have to leave Teams to stay on top of your work. We’ve heard you’re feedback about using the Planner tab in Teams, which is the hub for teamwork in Office 365, and we’re excited to power up the Planner-in-Teams experience with notifications.   

Starting today, if you’re an Office 365 Enterprise or Office 365 Education customer, you’ll receive Teams notifications whenever you’re assigned a Planner task (so long as that Planner plan has a tab in Teams). 

Your assignment notifications will appear in your Teams Activity feed and the Teams Chat pane and contain the following details: 

  • Task title 
  • Who assigned the task to you 
  • Which plan the task belongs to
  • Link to open the task details in Teams  

You’ll receive Teams notifications no matter where your task is assigned from, whether that’s the Planner mobile app, Planner on the web (tasks.office.com), or our SharePoint web part.

 

Teams notifications appear in your Activity feed… 

 

…and in the Teams Chat pane. 

 

Teams notifications are not replacing Planner’s existing mobile push and email notifications. You’ll continue to receive both in addition to the notifications in Teams.  

You should start receiving these notifications automatically, but if you’re not, you can enable them manually by going to the Planner web app, selecting “Settings,” and then “Notifications” under “Planner settings.” Check the “Someone assigns as task to me” box if it isn’t already selected, and you’re set. Remember, you’ll need to have your plan as a Planner tab in Teams to receive Teams notifications for it. 

You can read our support article for more information about Teams notifications for Planner assignments. The article also provides details for turning off these notifications. 

We always love hearing your feedback on new features. Leave us a comment below about your experience with this feature and other notifications you want to receive from Planner in Teams. You can also engage with fellow Planner users at our Tech Community page and help us decide what features to build next by voting on our UserVoice site. 

 

Published May 15, 2019
Version 1.0
microsoft teams
office 365
planner

40 Comments

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  • dankingdon's avatar
    dankingdon
    Brass Contributor
    May 22, 2019

    This is a great step in the right direction but as others have commented already, adding the ability for conversations within tasks to behave the same way as conversations on documents in teams would significantly increase productivity.  Notify task owners whenever someone comments on the task in teams.  All conversations on a particular task can then be kept with the task but still be alerted to people assigned to that task.  This keeps everything nice and tidy.

  • zippich's avatar
    zippich
    Copper Contributor
    May 22, 2019

    When is the rollout planned for Office 365 Business users? Thx.

  • Monty13's avatar
    Monty13
    Copper Contributor
    May 17, 2019

    Nice enhancement.  I would like to see an option for planner in OneNote similar to the Outlook Task option. Looking for integration that shows when a task is assigned to someone in OneNote and the person assigned completes the task it updates OneNote. I currently use Outlook Task feature in OneNote to assign task right from Meeting Notes and can track progress from one location. Would also be nice to have a link that points back to the task in planner to view notes.

  • darrensmith's avatar
    darrensmith
    Copper Contributor
    May 17, 2019

    Hi, this new functionality doesn't appear to be working. My understanding is that we a Office365 E3 licence,  I'm not an Office365 administrator, does anything need to be enabled by an administrator?  Thks

  • Nicklas Lundqvist's avatar
    Nicklas Lundqvist
    Iron Contributor
    May 16, 2019

    Joanna Parkhurst And Charles3393 really like that. Please make it possible to have the Planner task conversation within teams also. Or at least have a choice to where conversation should be. Best thing would to have it ”mirrored”. I.e it doesn’t matter where I comment, the comment will be visible everywhere. Then a plan with a “planner only user” can also be used with a “Teams only” user. If you get my drift...

  • Charles3393's avatar
    Charles3393
    Brass Contributor
    May 16, 2019

    Joanna Parkhurst 

     

    I agree, it is a step in the right direction, but what we really need is a banner / activy feed notification within Teams for when someone adds to the conversation on the task card. I understand we currently get emails but the idea is to avoid emails.

     

    The best combo would be that people assigned to the card get banner / activity feed notifications and people who comment on the card but are not on it get emails with added convo.

  • Tom Robey's avatar
    Tom Robey
    Iron Contributor
    May 15, 2019

    I'm not seeing the behavior above.   Is this still rolling out?   Notifications are set properly.  

  • DaithiG's avatar
    DaithiG
    Iron Contributor
    May 15, 2019

    Great feature. Love the integration with To Do too

  • Kip Kniskern's avatar
    Kip Kniskern
    Brass Contributor
    May 15, 2019

    While this is a step forward, it is still not useful to us. We use Planner to create tasks, which are then selected by members, who "hang out" in a Teams General chat. We currently have a Flow built to create a notification that a Planner card has been created, which alerts members that there is a task up for grabs. Have been hoping to replace this workflow with something more native, but having to assign a task to get it to show up in Teams doesn't work for us. Any chance that this could be amended, ie: a notification in Teams that "A new Planner card xxx was created, assigned to xxx/not assigned" or something similar, to allow for our workflow?