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Create a custom field in the new Microsoft Planner

Nivev's avatar
Nivev
Icon for Microsoft rankMicrosoft
Jul 25, 2024
When executing on a plan, tracking various aspects like task status or risks is crucial for managing progress. With the new Planner, you can create custom fields helping teams stay on top of what mat...
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Updated Nov 12, 2024
Version 3.0
robhprojility's avatar
robhprojility
Brass Contributor
Feb 03, 2025

Hi Frederik, today any custom fields you create in a Planner premium schedule are 'local' - that is, they are local to the project/plan.  Microsoft does not yet have 'enterprise' custom fields at a task level (they are available at a project/plan level via the Power App). It's a roadmap item for the Microsoft product team, not sure of a specific ETA for that as we understand it's a pretty big lift to put into place. 

Any editing of custom fields (values, type, etc.) would need to happen through the Power App UI not the schedule UI, if/when that functionality is available (which essentially allows writing/changing the back end Dataverse database and app)

rmaw's avatar
rmaw
Copper Contributor
Mar 30, 2025

Hi, I would like to know whether it is possible to create a custom field on a plan and edit it through the API. Currently, I can edit the default, existing columns using the project scheduling API. When I add a custom column to the table msdyn_projecttask. I can then also edit this via the API, however, I cannot get this data to appear on the Planner UI. How would I go about doing this? It seems like such an essential feature to be missing, especially given how poor the API is already.

  • ThePHM's avatar
    ThePHM
    Copper Contributor
    Mar 30, 2025

    I had someone on my team check into this and the custom fields are not exposed via the API. I had heard this from someone and couldn't believe it so had to verify and unfortunately, they're correct. We want to use a custom field for milestone tagging; set an manage/restrict possible values and then be able to pull them from across project schedules to show in our Web app. Alas, at this point it's a no go. We should see if there's an enhancement request in and get our friends and family to upvote it. 

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With the new Planner, you can create custom fields helping teams stay on top of what matters most for their initiatives, making it easier and faster to identify and assess where things are on track a...","body@stripHtml({\"truncateLength\":200})":" When executing on a plan, tracking various aspects like task status or risks is crucial for managing progress. With the new Planner, you can create custom fields helping teams stay on top of what mat...","body@stringLength":"8502","rawBody":"

When executing on a plan, tracking various aspects like task status or risks is crucial for managing progress. With the new Planner, you can create custom fields helping teams stay on top of what matters most for their initiatives, making it easier and faster to identify and assess where things are on track and what needs follow up.

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Creating a custom field

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1. Once you create your premium Plan, go to the Grid view, select Add column > New field.

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2. Choose an appropriate field Type:

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3. Enter a Field name, then select Create.

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Resources
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Note: You can create up to 10 custom fields in a premium plan.

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Choose a type for custom field

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There are several types of custom fields available, each serving a different purpose:

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Copy or Edit the custom fields

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You can copy an existing plan as a template to leverage its structure for a new project. This process also copies all custom fields, allowing you to easily reuse your previous setup.

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You can easily edit any custom field you add by selecting ‘Edit’ from the custom column menu in the Grid view. You can also add custom coloring or filtering based on the content in the custom fields.

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Ready to start using it all?

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If you currently use Microsoft 365 and Microsoft Teams, explore the new Planner app in Teams, and try the premium capabilities from within the Planner app by simply clicking on the diamond icon within the app where you can begin your free 30-day trial of these advanced capabilities or proceed with requesting a premium license. If you already have a Project license you’re already equipped with access to the new Planner’s premium capabilities corresponding to the license you have.

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Share your feedback

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You can share feedback through the new Planner app in Teams directly. You can also send us your feedback via the Planner Feedback Portal.

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Here is how you can share your feedback directly from within the new Planner app.

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ResourcesLearn more about the new Planner
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• Explore the new Day in the Life guides to use Planner and Copilot for individual task management, collaborative work management and project management.
• Watch the new Planner demos for inspiration on how to get the most out of the new Planner app in Microsoft Teams.
• Bookmark the new Planner adoption website.
• We’ve got a lot more ‘planned’ for the new Planner this year! Stay tuned to the Planner Blog - Microsoft Community Hub for news.
• For Planner feature updates, visit the Microsoft 365 roadmap here
• Learn about Planner and Project plans and pricing here
• Read the FAQs here

","kudosSumWeight":1,"postTime":"2024-07-25T09:00:00.047-07:00","images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2N2lDM0MxMUM2N0JGQzM3Nzg1?revision=12\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDI","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2OGlCRjhGNzc3NDdFNzk1MjNC?revision=12\"}"}},{"__typename":"AssociatedImageEdge","cursor":"MjUuM3wyLjF8b3wyNXxfTlZffDM","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMzEzNmlBQTA3RjRBMEY2Q0MzRDdF?revision=12\"}"}}],"totalCount":3,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"timeToRead":3,"rawTeaser":"

With the new Planner, you can create custom fields helping teams stay on top of what matters most for their initiatives, making it easier and faster to identify and assess where things are on track and what needs follow up.

","introduction":"","coverImage":null,"coverImageProperties":{"__typename":"CoverImageProperties","style":"STANDARD","titlePosition":"BOTTOM","altText":""},"currentRevision":{"__ref":"Revision:revision:4194187_12"},"latestVersion":{"__typename":"FriendlyVersion","major":"3","minor":"0"},"metrics":{"__typename":"MessageMetrics","views":38406},"visibilityScope":"PUBLIC","canonicalUrl":"","seoTitle":"","seoDescription":null,"placeholder":false,"originalMessageForPlaceholder":null,"contributors":{"__typename":"UserConnection","edges":[]},"nonCoAuthorContributors":{"__typename":"UserConnection","edges":[]},"coAuthors":{"__typename":"UserConnection","edges":[]},"blogMessagePolicies":{"__typename":"BlogMessagePolicies","canDoAuthoringActionsOnBlog":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.blog.action_can_do_authoring_action.accessDenied","key":"error.lithium.policies.blog.action_can_do_authoring_action.accessDenied","args":[]}}},"archivalData":null,"customFields":[],"revisions({\"constraints\":{\"isPublished\":{\"eq\":true}},\"first\":1})":{"__typename":"RevisionConnection","totalCount":12}},"Conversation:conversation:4194187":{"__typename":"Conversation","id":"conversation:4194187","solved":false,"topic":{"__ref":"BlogTopicMessage:message:4194187"},"lastPostingActivityTime":"2025-03-30T05:37:02.947-07:00","lastPostTime":"2025-03-30T05:37:02.947-07:00","unreadReplyCount":19,"isSubscribed":false},"ModerationData:moderation_data:4194187":{"__typename":"ModerationData","id":"moderation_data:4194187","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2N2lDM0MxMUM2N0JGQzM3Nzg1?revision=12\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2N2lDM0MxMUM2N0JGQzM3Nzg1?revision=12","title":"Nivev_0-1721305484335.png","associationType":"BODY","width":429,"height":253,"altText":"Nivev_0-1721305484335.png"},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2OGlCRjhGNzc3NDdFNzk1MjNC?revision=12\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMTQ2OGlCRjhGNzc3NDdFNzk1MjNC?revision=12","title":"Nivev_1-1721305501536.png","associationType":"BODY","width":441,"height":343,"altText":"Nivev_1-1721305501536.png"},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMzEzNmlBQTA3RjRBMEY2Q0MzRDdF?revision=12\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTk0MTg3LTYwMzEzNmlBQTA3RjRBMEY2Q0MzRDdF?revision=12","title":"Custom Fields Screen 1.png","associationType":"BODY","width":1534,"height":592,"altText":"Custom Fields Screen 1.png"},"Revision:revision:4194187_12":{"__typename":"Revision","id":"revision:4194187_12","lastEditTime":"2024-11-11T16:42:03.000-08:00"},"BlogReplyMessage:message:4398829":{"__typename":"BlogReplyMessage","id":"message:4398829","conversation":{"__ref":"Conversation:conversation:4194187"},"author":{"__ref":"User:user:2975552"},"revisionNum":1,"uid":4398829,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Blog:board:PlannerBlog"},"subject":"Re: Create a custom field in the new Microsoft Planner","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:4398829"},"parent":{"__ref":"BlogReplyMessage:message:4373387"},"body":"

Hi, I would like to know whether it is possible to create a custom field on a plan and edit it through the API. Currently, I can edit the default, existing columns using the project scheduling API. When I add a custom column to the table msdyn_projecttask. I can then also edit this via the API, however, I cannot get this data to appear on the Planner UI. How would I go about doing this? It seems like such an essential feature to be missing, especially given how poor the API is already.

","body@stringLength":"497","rawBody":"

Hi, I would like to know whether it is possible to create a custom field on a plan and edit it through the API. Currently, I can edit the default, existing columns using the project scheduling API. When I add a custom column to the table msdyn_projecttask. I can then also edit this via the API, however, I cannot get this data to appear on the Planner UI. How would I go about doing this? It seems like such an essential feature to be missing, especially given how poor the API is already.

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Hi Frederik, today any custom fields you create in a Planner premium schedule are 'local' - that is, they are local to the project/plan.  Microsoft does not yet have 'enterprise' custom fields at a task level (they are available at a project/plan level via the Power App). It's a roadmap item for the Microsoft product team, not sure of a specific ETA for that as we understand it's a pretty big lift to put into place. 

Any editing of custom fields (values, type, etc.) would need to happen through the Power App UI not the schedule UI, if/when that functionality is available (which essentially allows writing/changing the back end Dataverse database and app)

","body@stringLength":"684","rawBody":"

Hi Frederik, today any custom fields you create in a Planner premium schedule are 'local' - that is, they are local to the project/plan.  Microsoft does not yet have 'enterprise' custom fields at a task level (they are available at a project/plan level via the Power App). It's a roadmap item for the Microsoft product team, not sure of a specific ETA for that as we understand it's a pretty big lift to put into place. 

Any editing of custom fields (values, type, etc.) would need to happen through the Power App UI not the schedule UI, if/when that functionality is available (which essentially allows writing/changing the back end Dataverse database and app)

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Create a custom field in the new Microsoft Planner","moderationData":{"__ref":"ModerationData:moderation_data:4398833"},"body":"

I had someone on my team check into this and the custom fields are not exposed via the API. I had heard this from someone and couldn't believe it so had to verify and unfortunately, they're correct. We want to use a custom field for milestone tagging; set an manage/restrict possible values and then be able to pull them from across project schedules to show in our Web app. Alas, at this point it's a no go. We should see if there's an enhancement request in and get our friends and family to upvote it. 

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