As a Nonprofit Organization, you should collaborate with others aligned with your organization's mission and Purpose of your organization. SharePoint will provide a platform to Find/Share information and Collaborate with Other individuals and organizations.
Microsoft SharePoint is a cloud-based service. Businesses that users can subscribe to and create sites to store, access, organize, and share information and documents with your business partners, colleagues, and customers.
SharePoint provides file collaboration capabilities in Microsoft 365 regardless of your organization's size. For example, if you have a small organization, users can store their files in their library in OneDrive. In addition, using SharePoint-powered file storage in Microsoft 365 provides the advantage of not being required to purchase cloud storage from other providers and enjoy the following:
Anywhere access to files.
Enterprise-grade security
Secure sharing outside the organization
Real-time collaboration and file versioning
Intelligence That Helps Users Discover Files
SharePoint empowers collaboration between teams with dynamic and productive team sites for every project team, whether a department or division: share files, data, news, and resources. First, customize your Site to streamline your team's work. Then, seamlessly and securely work with team members inside and outside your organization across PCs, Macs, and mobile devices.
SharePoint, Team Collaboration Software Tools (microsoft.com).
SharePoint and OneDrive in Microsoft 365 are document management and storage cloud-based services that help organizations share and manage information for:
- Simple sharing and seamless collaboration
- Engaging and informing those in your organization
- Maximizing and Harnessing Collective knowledge
- Accelerating productivity by transforming processes
Migration
If you have files that you need to move from your existing storage locations to SharePoint and OneDrive, the resources in this section can help you get started. Once in Microsoft 365, you will see improved collaboration, compliance, and security.
- SharePoint Migration Tool (SPMT) https://learn.microsoft.com/en-us/sharepointmigration/introducing-the-sharepoint-migration-tool
- SharePoint Migration Assessment Tool (SPMAT) https://learn.microsoft.com/en-us/sharepointmigration/overview-of-the-sharepoint-migration-assessment-tool
- Migration of SharePoint and OneDrive https://learn.microsoft.com/en-us/sharepoint/plan-rollout-migration
- Migrating Existing Content https://learn.microsoft.com/en-us/sharepointmigration/migrate-to-sharepoint-online
- Microsoft 365 FastTrack https://learn.microsoft.com/en-us/fasttrack
Governance
Governance is the set of policies, roles, and responsibilities that explain how an organization and its divisions work together to conduct its business.
Each of your Non-Profit Organizations may have needs, goals, and legal or other requirements that require you to keep track of data. For example, if you have sensitive or confidential information that you want to protect, these references can help you configure SharePoint for governance standards and policies.
- Retain Files for a specified period or delete files at a time Scheduled https://learn.microsoft.com/en-us/sharepoint/retention-and-deletion
https://learn.microsoft.com/en-us/microsoft-365/compliance/retention-policies
- Plan Compliance requirements https://learn.microsoft.com/en-us/sharepoint/compliant-environment
- Prevent Data Loss https://learn.microsoft.com/en-us/microsoft-365/compliance/dlp-learn-about-dlp
- Search for Emails, documents, and conversations https://learn.microsoft.com/en-us/microsoft-365/compliance/content-search
When using OneDrive in your organization, you can protect important files by saving them to the cloud, govern how users sync files and how much storage space users get.
- Control OneDrive sync settings to your devices https://learn.microsoft.com/en-us/sharepoint/use-group-policy
- Deploy and Configure the OneDrive sync app for Mac https://learn.microsoft.com/en-us/sharepoint/deploy-and-configure-on-macos
- Protect and Redirect Documents folders https://learn.microsoft.com/en-us/sharepoint/redirect-known-folders
- Redirect and Move macOS Desktop & Document folders https://learn.microsoft.com/en-us/sharepoint/redirect-known-folders-macos
- Set default Storage Space https://learn.microsoft.com/en-us/sharepoint/set-default-storage-space
Microsoft Teams
SharePoint Team sites allow you to conduct virtual meetings, conferences, chat and collaborate. SharePoint is deeply integrated into Teams. Files stored in Teams are stored in SharePoint sites allowing collaborations on files with built-in Microsoft 365 apps, i.e., Word, Excel, and PowerPoint. When you administer SharePoint sites in the SharePoint admin center, you may find that many of them are connected to Teams.
- Managing Microsoft Teams https://learn.microsoft.com/en-us/microsoftteams/teams-overview
- Teams and SharePoint Integration https://learn.microsoft.com/en-us/sharepoint/teams-connected-sites
- Managing Settings and Permissions https://learn.microsoft.com/en-us/sharepoint/manage-teams-sharepoint-experiences
Collaboration
SharePoint and OneDrive allow individuals inside and outside your organization to communicate in a secure, productive collaborative environment and work together, providing their input on documents with various options.
- File Collaboration https://learn.microsoft.com/en-us/microsoft-365/solutions/setup-secure-collaboration-with-teams
- Implementation of Collaboration https://learn.microsoft.com/en-us/sharepoint/deploy-file-collaboration
- Collaborate in a Secure Environment https://learn.microsoft.com/en-us/microsoft-365/solutions/create-secure-guest-sharing-environment
- Collaborate with those Outside of your Organization https://learn.microsoft.com/en-us/sharepoint/external-sharing-overview
Use of the Intranet
SharePoint allows you to plan, create and maintain your organization's Intranet.
- Plan your organization's IIntranet https://learn.microsoft.com/en-us/sharepoint/plan-intranet
- Create your organization's Site https://learn.microsoft.com/en-us/sharepoint/planning-hub-sites
- Manage your organization's Site https://learn.microsoft.com/en-us/sharepoint/manage-site-creation
Enhance Knowledge
SharePoint provides information that would enhance users' knowledge of the Technology used.
- SharePoint Tutorial https://support.office.com/sharepoint
- OneDrive Tutorial https://support.office.com/onedrive
- Additional Training for SharePoint and OneDrive https://learn.microsoft.com/en-us/sharepoint/training-change-management
https://learn.microsoft.com/en-us/office365/customlearning/
Deployment of SharePoint and OneDrive
As you plan to Deploy SharePoint and OneDrive to your organization, consider the capabilities you would like to see implemented and changes SharePoint and OneDrive would provide that you do not currently have.
Deployment of Custom Code
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SharePoint changes which require customization include the deployment of pre-configured Web parts to a web gallery, custom-branded master pages and style sheets to a site collection, and making changes to list forms using InfoPath. Although Microsoft DOES NOT allow the deployment of Custom Code to its environment, it's still good to know that SharePoint can be customized. |
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- Developing SharePoint https://learn.microsoft.com/en-us/sharepoint/dev/
- Customizing SharePoint https://learn.microsoft.com/en-us/sharepoint/extend-and-develop
You're ready to get started with SharePoint and OneDrive!
Citations & References
W., H. (2022, May 26). What is Microsoft SharePoint? A Beginner’s Guide. AvePoint Blog. https://www.avepoint.com/blog/sharepoint-hybrid/what-is-sharepoint
Want to learn more? Contact our NTA Specialists Team.
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