This is the special edition of what’s new in Form covering all of the Copilot in Forms features we’re announcing at Microsoft Ignite 2024. Copilot in Forms launched with a compose capability in February, and this summer, we took it further to cover key steps of the authoring experience; writing, rewriting, theme, settings and creating quizzes. In the next step, we will introduce a new capability to help you collect sufficient responses. Let’s dive into the details below.
Form generation
First, let’s focus on the new features in form generation. Imagine you are creating an employee feedback survey to assess employees' job satisfaction and find areas for improvement, let’s see how Copilot can assist you throughout the process.
Generate a form with Copilot
You can either start from prompt suggestions or write your own prompt. In this case, you can tell Copilot to create an employee feedback survey to gauge the satisfaction level. You can specify the number of questions and what aspects you want to ask about. Once the information is provided, Copilot will generate a draft based on your instructions.
Generate form draft with Copilot
You will have the flexibility to fine tune the draft by providing additional details to Copilot for regenerating, asking to add two more questions for the work from home policy. When you get a good draft, just click “Keep it”, and Copilot will generate the finalized form for you.
Add questions to the draft
Continue adding questions and rewrite
After the survey has been generated, you can continue editing the form manually or with Copilot’s assistance, adding new questions or rewriting existing questions/options for improved clarity and effectiveness.
Continue adding new questions
Rewrite questions
Refine the form with Copilot’s suggestions
Once the survey is generated, Copilot will offer smart suggestions to make it better, including eye-catching themes, appropriate settings (such as allowing respondents to receive a receipt for record-keeping and transparency) and the best channels to send out for maximum engagement.
Copilot suggestions
Collect more answers with Copilot’s help
When the survey is ready, Copilot will help you rewrite the default message with more suitable tones, adding details like the form's topic, estimated completion time, and due date. This gives respondents a clearer understanding of the survey's purpose and timeline, making it easier for them to complete on time.
Rewrite distribution message with Copilot
If you send out the form and don't receive enough responses from the employees after some time, Copilot can help you draft reminder messages to nudge respondents. It offers several options, allowing you to choose your favorite and send it with just one click.
Draft a reminder with Copilot
Quiz generation
In addition to form generation, we've also enabled new features for quiz creation. Imagine you're crafting a quiz for compliance and ethics training at your company—let's explore how Copilot can assist you in building the perfect quiz.
Copilot generates a quiz with answer explanations
You can provide Copilot with some context of this training or just paste content from any materials on hand to generate a quiz. The quiz will be generated with correct answers and detailed explanations for each question.
Generate a quiz with correct answers
Copilot helps you refine quizzes too. It will help you rewrite questions, continue adding questions and offer smart suggestions, and you can even rewrite the answer explanations. Additionally, for newly added questions, Copilot can automatically generate detailed answer explanations based on the correct answers you mark, saving you time on manual input.
Rewrite answer explanation with Copilot
Generate answer explanation for newly added questions
Immediate results and answer explanation for responders
When respondents submit the quiz, they can view the results immediately and review the answer explanations to understand which areas they already mastered or where they could improve.
Check results and answer explanations after submitting
What’s next
Moving forward, we aim to make Copilot in Forms even more helpful, guiding you with suggestions throughout the journey to achieve your goals.
Copilot helps to collect target response
In the upcoming experience, you will be able to set your target response number, and Copilot will suggest the right audience, channels for distribution, and appropriate messages to collect more responses.
Copilot helps to collect target response
Smart reminder
Additionally, Copilot will keep you updated on the response status. After some time, if the response count does not meet your target, Copilot will remind you to send a follow-up message to the respondents. With just one click, Copilot will help you send the reminder.
Send reminder for more responses
Stay tuned - these new updates are coming in January 2025.
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