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Microsoft 365 Blog
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Migrating from Workplace by Meta to Microsoft

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Jason_Mayans
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Jan 09, 2025

Now that Meta is shutting down Workplace, we know many customers are looking for a new communications and communities platform in the next few months. Customers across the globe already rely on Microsoft for a communications platform that is fast, easy, and secure.  Whether your organization is looking to start fresh or migrate your content from Meta, we’ll help you every step of the way. And for organizations still evaluating your next steps, we have special offers available to make the process simple and affordable. Contact us now.

 

Using Microsoft for your Employee Communications

Microsoft is the world’s productivity cloud and thousands of customers leverage Microsoft for corporate communications. Easily share news and announcements, deliver personalized experiences to employees, and connect people to information, resources, knowledge, and coworkers to help get their job done. It’s designed with communicators, information workers, and frontline employees in mind and provides comprehensive features for publishing, communities, events, analytics, extensibility and AI capabilities in an out-of-box solution that integrates seamlessly with popular apps like Outlook, Teams, and Viva Engage, so you can reach your audience in the apps where they work.

 

A single platform

Our platform approach reduces your total cost of ownership and ensures that corporate communications and IT have everything they need in a single place. Microsoft offers a customizable and branded employee app that connects your employees and gives them the tools they need to succeed. With Microsoft, you get:

  • AI-driven employee engagement tools, multi-channel communication, personalized news and resources, and insightful analytics to measure impact
  • Seamless integration across Microsoft productivity tools as well as popular third-party apps so you can bring all of your current solutions with you.
  • AI and next-gen innovation brings the future of productivity to your enterprise today. Get inspiration, boost efficiency, and put AI to work for your business.
  • Keep your data and business safe with enterprise-grade security, identity, privacy, administration, and compliance capabilities.
Deliver an employee app that brings together communications, tasks, and resources

See how Vodafone took their communications to the next level by moving their 100k global workforce from Meta to Microsoft.

 

The Process

Start the discussion First, we’ll work with you to determine if a migration is necessary. In many cases, starting fresh can be the best and simplest option, as it allows you to leverage technology that you may already be licensed for. It also gives you the chance to get rid of outdated content and be intentional about how you set up your communities and channels.

"Most of our customers end up migrating less content than they expect. Launching Viva Engage is your best chance to enhance your community engagement and use your communities to achieve strategic objectives. Leaving your redundant, out of date and trivial content behind allows you to elevate the culture on your new network."

  •          Stephen Monk, CEO of Engage Squared

Map out your data – If you choose to migrate, we’ll bring in a Microsoft Certified partner to help you take an in-depth look at your data and map out what you’d like to move. These partners (available globally) will help you through this seamless and secure process to ensure data is properly archived, managed, and moved to the Microsoft ecosystem.

Stress-free migration We know this part is stressful, but our partners have years of experience moving countless customers from the Meta platform over to the Microsoft stack – ensuring that your new home is fully integrated and working with the tools you use every day. You can even follow the migration in real-time* for additional peace of mind.

Sample two-step migration process courtesy of Engage Squared.

 

Adoption and Success You have two options here:

  1. You can choose to continue working the Microsoft Partner for continued change management, adoption, and support.

                                       OR

  1. You can leverage a dedicated Microsoft engineer at no additional cost for the life of your eligible subscription**. They’ll help you roll out desired technologies and get hands-on experience with best practices.

With either option, you have free access to the Adoption Center where you can find playbooks, videos, learning content that includes practical industry scenarios and guidance to help you drive your business outcomes.

 

What can be migrated?

This is a common question. You’ll be able to migrate the key aspects of Meta over to Microsoft, including communities, conversations, users, events, Q&A and even videos, to preserve the integrity of information and its correct context.

Courtesy of Engage Squared

 

Deploy with ease and simplicity for frontline and mobile-first employees

The Microsoft platform is purpose-built tools for the more than 2 billion frontline workers across the globe, including:

  • A mobile-first experience, tailored for frontline worker communications and operational efficiency
  • Targeted communications to reach the frontline with important corporate and regional announcements throughout their day
  • Easy setup and deployment that includes teams, roles, locations, and departments and support for shared or fully managed devices

We know frontline communications need to be simple and easy to find the information they need in the moment, and we are continuously investing to make it easy and simple to equip your frontline with smart, digital solutions. Learn more about our latest frontline innovations here.

 

Get Started

Connect with us to discuss how you can leverage Microsoft solutions for all of your employee communications and portals needs. Reach out to our team to schedule a briefing.

If you are interested to learn more, please reach out to some of our migration partners, such as WM Reply, Engaged Squared, and Cocentric

* Ability to see migrations in real-time depend on the details and partner handling the migration. Some experiences may vary depending on data preferred route.

** Available to all customers that are FastTrack eligible. 

Updated Jan 09, 2025
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