[Availability update | In July 2020, Microsoft Lists began roll out to Targeted Release (TR) customers in Microsoft 365. We released the Lists app for Microsoft Teams in August 2020. And now, ...
Hello Mark-Kashman thanks for the reply. Both articles you mentioned are interesting and contain very useful information for handling and planning large lists. Thanks for sharing!
What I would like to have however is for end users and developers to be able to access SharePoint Lists and Libraries without having to worry about these best practices that are very important given the 5000 itens list view threshold.
This is what I would like:
End users be able to see all items in a List or Library without ever the List View Threshold being an issue
Developers and solution architects as my self to be able to design solutions that don't have to be more complex because we know the 5000 list view threshold exists. All APIs, namely CSOM and Rest APIs or any other APIs that access SharePoint data should be able to query Lists with 30 millions (not returning this amount of data but querying it)
I don't know any enterprise solution that has this limitation. With SharePoint Lists being the best Back-office I know for custom solutions and SharePoint libraries be part of one of the most complete document management systems I know, this limitation should simplify not exist at all. Because of this limitation, many times we must store information elsewhere or implement more complex solutions (that customers have to pay for) to workaround the 5000 list view threshold.
I love SharePoint, I really do but I always see new amazing features being rolled out at an incredible pace but this limitation is part of SharePoint for more than 10 years and Microsoft despite some good efforts to address the limitation was not yet able to solve the problem at it's heart.
I know this is a huge undertaking but end users, developers and solution architects would thank you If this limitation was completely removed because it doesn't makes sense. I believe this can only be achieved by changing the way SharePoint stores and queries data in SQL Server since having all data from a site collection stored in the same table (AllUserData) is not the best architectural design.
Please solve this limitation for good! We love SharePoint and this is the single most annoying limitation that the product has!
I hope you can understand where I am coming from!
Is what I am asking possible and in Microsoft roadmap for the product? If yes, when can we expect these changes?
The solution can be completely different from what I am suggesting, the important thing would be to have this limitation completely removed from this amazing platform.
Edit: where do Microsoft Lists fit with the announcements of Data Flex for Power Platform + Teams? It seems to me that MS is going very fast towards Teams and Power Platform and would like to know in which cases solutions using Lists and SharePoint as a developnent platform should be considered after this annoucements? When to use Lists and SharePoint and when to use Power Platform + Teams + DataFlex? So many options, so much more difficult to choose from :).
Thanks
Share
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Lists begins general availability roll out to Microsoft 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\n Microsoft Lists, your smart information tracking app in Microsoft 365, begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 an...","body@stripHtml({\"truncateLength\":200})":" \n [Availability update | In July 2020, Microsoft Lists began roll out to Targeted Release (TR) customers in Microsoft 365. We released the Lists app for Microsoft Teams in August 2020. And now, ...","body@stringLength":"16956","rawBody":"
Microsoft Lists icon
\n
[Availability update | In July 2020, Microsoft Lists began roll out to Targeted Release (TR) customers in Microsoft 365. We released the Lists app for Microsoft Teams in August 2020. And now, we are pleased to report that Microsoft Lists has completed 100% worldwide roll out to all commercial, education and government plans.]
\n
\n
At Build 2020, we introduced Microsoft Lists, a smart information tracking app in Microsoft 365. Today, we’re thrilled to announce Microsoft Lists begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams.
\n
\n
\n
\n
We are excited to share more details in the blog sections below:
\n
\n
Create and use Microsoft Lists within Microsoft Teams
\n
Make lists smarter to get more done in Microsoft 365
\n
Lists for every team and every situation (customer stories)
\n
Want to learn more? (upcoming webinar, AMA, and new The Intrazone podcast episode)
\n
Frequently asked questions (FAQs)
\n
\n
\n
Create and use Microsoft Lists within Microsoft Teams
\n
Starting a list is easy. Create and manage lists from any browser by clicking Lists in the Microsoft 365 app launcher. Get going quickly with one of our ready-made templates for issue tracking, asset management, employee onboarding, and more. Review the Microsoft Lists “Look Book” to learn more about the ready-made templates.
\n
\n
\n
For Microsoft Teams users, simply add a list to a channel or create a new list directly in Teams. The Teams mobile app also gets a Lists update so you can view any list you added a tab in Teams – even on the go. Available later this year on iOS, the new Lists mobile app enables customers to create, view, and manage all their Lists from their mobile devices.
\n
\n
Make lists smarter to get more done in Microsoft 365
\n
Keeping track of information is part of everyday life. Writing things down or using spreadsheets works for simple things. But when you’re dealing with hundreds or thousands of items and need to coordinate with others on your team and mapped to recurring business processes, it can quickly get overwhelming. And as the global pandemic has made remote work the new normal for many of us, we’re also facing the added challenge of staying in sync while staying at home.
\n
\n
Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.
\n
We built Lists to help you save time and reduce hassle. As simple to use as a spreadsheet, Lists helps you easily track any information, invite others to collaborate, and use rules to keep everyone in sync – in addition to being able to customize forms and flows with the Power Platform. It’s a simple, smart, flexible way to track information and get more done.
\n
\n
Lists for every team and every situation
\n
Millions of people use SharePoint lists and libraries every month in Microsoft 365 to track issues, manage inventory, report status, onboard new hires, build out event agendas, manage FAQs, and more. With flexible columns, forms, and views, you can build your own solution to meet your specific needs without knowing how to code.
\n
\n
For example, Lauren Taylor, the vice principal of Manitou Park Elementary School in Tacoma, Washington, created a custom list to track students’ reading abilities. Now teachers can quickly determine what each student needs without going through spreadsheets or reams of paper.
\n
\n
Assistant school principal, Lauren Taylor, works with students (Manitou Park Elementary School in Tacoma, WA). [Photo by Scott Eklund/Red Box Pictures]
The Jim Henson Company created a list to track celebrity and production visitors at their Los Angeles studio. What used to be a manual process done on a clipboard, this new approach using lists has saved time, giving security guards a simple, mobile-friendly way to track current visitors, flag unexpected guests, and make decisions more quickly.
Avanade, a global professional services firm with 29,000 employees, now can rapidly prototype, iterate, and publish solutions that better connect employees with critical information, without expensive planning, development, and IT maintenance costs.
\n
With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.
Fully integrated with Microsoft 365, Lists works seamlessly with other apps, such as Excel, SharePoint, Power Apps (custom forms), Power Automate (customer flows) and Power BI, enabling our customers to build powerful information tracking solutions at a fraction of the time and effort it typically takes to create custom apps from scratch.
\n
\n
Example productivity app utilizing a list-item view form customized using Power Apps to bring in additional data from Power BI – all as a tab in Microsoft Teams.
\n
\n
Want to learn more? (webinar, AMA and podcast)
\n
On-demand WEBINAR | 'Working with Microsoft Lists'
\n
\n
\n
Title: Working with Microsoft Lists
\n
Description: Learn how to get started with Microsoft Lists from the Microsoft Lists engineers themselves. Start a list from a template, add your information, and then use conditional formatting, rules, and key collaboration features to make the list your own - to make it work across your team. Lots to learn. Lots of demos. Lists AMA directly after for all your questions.
\n
Original air date: Wednesday, August 5th, 2020 at 9am PST (12pm EST; 5pm CET) [60 minutes]
\n
Presented by: Harini Saladi, Miceile Barrett, Chakkaradeep Chandran and Mark Kashman
\n
\n
\n
\n
AMA | “Microsoft Lists AMA” within the Microsoft Tech Community
\n
This was a fast-paced hour Ask Microsoft Anything (AMA) within the Microsoft Tech Community. You can review all questions and answers about Microsoft Lists, SharePoint list, Lists + Teams integrations, Lists + Power Platform integrations, and more.
\n
\n
\n
What: Microsoft Lists AMA
\n
Where: Go to the Microsoft 365 AMA space within the Microsoft Tech Community site
\n
\n
\n
PODCAST | The Intrazone episode “A home for all your lists”
\n
We chat with Harini Saladi (Lists senior program manager) and Lyndsey Gill (Lists designer) about Lists home, the eight ready-made templates and the new list creation experience:
\n
\n\n
\n
To learn more about Lists throughout the year, please visit our updated Microsoft Lists resource center for blogs, demos, videos, podcasts, and more.
\n
\n
Track what matters most. Make a list and let it flow.
\n
\n
Thank you, Seth Patton, General Manager, Microsoft 365
\n
\n
Frequently Asked Questions (FAQs)
\n
Q: When can I expect to see Lists app and the Lists app in Teams for my Microsoft 365 tenant?
\n
A: [Updated Nov.23.2020] Microsoft Lists completed 100% worldwide roll out (review the tweet); the Lists app for iOS is on track for preview later this year. Note, Microsoft started to release Microsoft Lists at the end of July 2020. We released the Lists app for Microsoft Teams in August 2020. All of the above is for all commercial plans, education, and government (GCC, GCC-High and DoD).
\n
\n
Q: What will happen to SharePoint lists moving forward?
\n
A: Your investments to date in SharePoint lists carry forward. We are building off the 20+ years of innovation within SharePoint and taking steps to make them even more accessible within other apps. The tens of millions of people using lists today will see new list capabilities like updated user experiences, creation in Teams, improved Quick Edit and more. Learn more about how Microsoft Lists evolve from SharePoint lists.
\n
\n
Q: What subscriptions do I need to use Microsoft Lists?
\n
A: Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Learn more about Microsoft 365 business plans.
\n
\n
Q: How does Lists differ from Microsoft To Do and Planner?
\n
A: Microsoft Lists is an information tracking app that enables teams and organizations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows). Learn more about Microsoft Lists, and learn more about To Do and Planner.
Microsoft Lists, your smart information tracking app in Microsoft 365, begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams. Your lists just got a whole lot smarter.
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Microsoft Lists icon
\n
[Availability update | In July 2020, Microsoft Lists began roll out to Targeted Release (TR) customers in Microsoft 365. We released the Lists app for Microsoft Teams in August 2020. And now, we are pleased to report that Microsoft Lists has completed 100% worldwide roll out to all commercial, education and government plans.]
\n
\n
At Build 2020, we introduced Microsoft Lists, a smart information tracking app in Microsoft 365. Today, we’re thrilled to announce Microsoft Lists begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams.
\n
\n\n
\n
We are excited to share more details in the blog sections below:
\n
\n
Create and use Microsoft Lists within Microsoft Teams
\n
Make lists smarter to get more done in Microsoft 365
\n
Lists for every team and every situation (customer stories)
\n
Want to learn more? (upcoming webinar, AMA, and new The Intrazone podcast episode)
\n
Frequently asked questions (FAQs)
\n
\n
\n
Create and use Microsoft Lists within Microsoft Teams
\n
Starting a list is easy. Create and manage lists from any browser by clicking Lists in the Microsoft 365 app launcher. Get going quickly with one of our ready-made templates for issue tracking, asset management, employee onboarding, and more. Review the Microsoft Lists “Look Book” to learn more about the ready-made templates.
\n
\n
\n
For Microsoft Teams users, simply add a list to a channel or create a new list directly in Teams. The Teams mobile app also gets a Lists update so you can view any list you added a tab in Teams – even on the go. Available later this year on iOS, the new Lists mobile app enables customers to create, view, and manage all their Lists from their mobile devices.
\n
\n
Make lists smarter to get more done in Microsoft 365
\n
Keeping track of information is part of everyday life. Writing things down or using spreadsheets works for simple things. But when you’re dealing with hundreds or thousands of items and need to coordinate with others on your team and mapped to recurring business processes, it can quickly get overwhelming. And as the global pandemic has made remote work the new normal for many of us, we’re also facing the added challenge of staying in sync while staying at home.
\n
\n
Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.
\n
We built Lists to help you save time and reduce hassle. As simple to use as a spreadsheet, Lists helps you easily track any information, invite others to collaborate, and use rules to keep everyone in sync – in addition to being able to customize forms and flows with the Power Platform. It’s a simple, smart, flexible way to track information and get more done.
\n
\n
Lists for every team and every situation
\n
Millions of people use SharePoint lists and libraries every month in Microsoft 365 to track issues, manage inventory, report status, onboard new hires, build out event agendas, manage FAQs, and more. With flexible columns, forms, and views, you can build your own solution to meet your specific needs without knowing how to code.
\n
\n
For example, Lauren Taylor, the vice principal of Manitou Park Elementary School in Tacoma, Washington, created a custom list to track students’ reading abilities. Now teachers can quickly determine what each student needs without going through spreadsheets or reams of paper.
\n
\n
Assistant school principal, Lauren Taylor, works with students (Manitou Park Elementary School in Tacoma, WA). [Photo by Scott Eklund/Red Box Pictures]
The Jim Henson Company created a list to track celebrity and production visitors at their Los Angeles studio. What used to be a manual process done on a clipboard, this new approach using lists has saved time, giving security guards a simple, mobile-friendly way to track current visitors, flag unexpected guests, and make decisions more quickly.
Avanade, a global professional services firm with 29,000 employees, now can rapidly prototype, iterate, and publish solutions that better connect employees with critical information, without expensive planning, development, and IT maintenance costs.
\n
With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.
Fully integrated with Microsoft 365, Lists works seamlessly with other apps, such as Excel, SharePoint, Power Apps (custom forms), Power Automate (customer flows) and Power BI, enabling our customers to build powerful information tracking solutions at a fraction of the time and effort it typically takes to create custom apps from scratch.
\n
\n
Example productivity app utilizing a list-item view form customized using Power Apps to bring in additional data from Power BI – all as a tab in Microsoft Teams.
\n
\n
Want to learn more? (webinar, AMA and podcast)
\n
On-demand WEBINAR | 'Working with Microsoft Lists'
\n
\n
\n
Title: Working with Microsoft Lists
\n
Description: Learn how to get started with Microsoft Lists from the Microsoft Lists engineers themselves. Start a list from a template, add your information, and then use conditional formatting, rules, and key collaboration features to make the list your own - to make it work across your team. Lots to learn. Lots of demos. Lists AMA directly after for all your questions.
\n
Original air date: Wednesday, August 5th, 2020 at 9am PST (12pm EST; 5pm CET) [60 minutes]
\n
Presented by: Harini Saladi, Miceile Barrett, Chakkaradeep Chandran and Mark Kashman
\n
\n\n
\n
AMA | “Microsoft Lists AMA” within the Microsoft Tech Community
\n
This was a fast-paced hour Ask Microsoft Anything (AMA) within the Microsoft Tech Community. You can review all questions and answers about Microsoft Lists, SharePoint list, Lists + Teams integrations, Lists + Power Platform integrations, and more.
\n
\n
\n
What: Microsoft Lists AMA
\n
Where: Go to the Microsoft 365 AMA space within the Microsoft Tech Community site
\n
\n
\n
PODCAST | The Intrazone episode “A home for all your lists”
\n
We chat with Harini Saladi (Lists senior program manager) and Lyndsey Gill (Lists designer) about Lists home, the eight ready-made templates and the new list creation experience:
\n
\n\n
\n
To learn more about Lists throughout the year, please visit our updated Microsoft Lists resource center for blogs, demos, videos, podcasts, and more.
\n
\n
Track what matters most. Make a list and let it flow.
\n
\n
Thank you, Seth Patton, General Manager, Microsoft 365
\n
\n
Frequently Asked Questions (FAQs)
\n
Q: When can I expect to see Lists app and the Lists app in Teams for my Microsoft 365 tenant?
\n
A: [Updated Nov.23.2020] Microsoft Lists completed 100% worldwide roll out (review the tweet); the Lists app for iOS is on track for preview later this year. Note, Microsoft started to release Microsoft Lists at the end of July 2020. We released the Lists app for Microsoft Teams in August 2020. All of the above is for all commercial plans, education, and government (GCC, GCC-High and DoD).
\n
\n
Q: What will happen to SharePoint lists moving forward?
\n
A: Your investments to date in SharePoint lists carry forward. We are building off the 20+ years of innovation within SharePoint and taking steps to make them even more accessible within other apps. The tens of millions of people using lists today will see new list capabilities like updated user experiences, creation in Teams, improved Quick Edit and more. Learn more about how Microsoft Lists evolve from SharePoint lists.
\n
\n
Q: What subscriptions do I need to use Microsoft Lists?
\n
A: Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Learn more about Microsoft 365 business plans.
\n
\n
Q: How does Lists differ from Microsoft To Do and Planner?
\n
A: Microsoft Lists is an information tracking app that enables teams and organizations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows). Learn more about Microsoft Lists, and learn more about To Do and Planner.
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Hello Mark-Kashman thanks for the reply. Both articles you mentioned are interesting and contain very useful information for handling and planning large lists. Thanks for sharing!
What I would like to have however is for end users and developers to be able to access SharePoint Lists and Libraries without having to worry about these best practices that are very important given the 5000 itens list view threshold.
This is what I would like:
End users be able to see all items in a List or Library without ever the List View Threshold being an issue
Developers and solution architects as my self to be able to design solutions that don't have to be more complex because we know the 5000 list view threshold exists. All APIs, namely CSOM and Rest APIs or any other APIs that access SharePoint data should be able to query Lists with 30 millions (not returning this amount of data but querying it)
I don't know any enterprise solution that has this limitation. With SharePoint Lists being the best Back-office I know for custom solutions and SharePoint libraries be part of one of the most complete document management systems I know, this limitation should simplify not exist at all. Because of this limitation, many times we must store information elsewhere or implement more complex solutions (that customers have to pay for) to workaround the 5000 list view threshold.
I love SharePoint, I really do but I always see new amazing features being rolled out at an incredible pace but this limitation is part of SharePoint for more than 10 years and Microsoft despite some good efforts to address the limitation was not yet able to solve the problem at it's heart.
I know this is a huge undertaking but end users, developers and solution architects would thank you If this limitation was completely removed because it doesn't makes sense. I believe this can only be achieved by changing the way SharePoint stores and queries data in SQL Server since having all data from a site collection stored in the same table (AllUserData) is not the best architectural design.
Please solve this limitation for good! We love SharePoint and this is the single most annoying limitation that the product has!
I hope you can understand where I am coming from!
Is what I am asking possible and in Microsoft roadmap for the product? If yes, when can we expect these changes?
The solution can be completely different from what I am suggesting, the important thing would be to have this limitation completely removed from this amazing platform.
Edit: where do Microsoft Lists fit with the announcements of Data Flex for Power Platform + Teams? It seems to me that MS is going very fast towards Teams and Power Platform and would like to know in which cases solutions using Lists and SharePoint as a developnent platform should be considered after this annoucements? When to use Lists and SharePoint and when to use Power Platform + Teams + DataFlex? So many options, so much more difficult to choose from :).
Thanks
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Hello thanks for the reply. Both articles you mentioned are interesting and contain very useful information for handling and planning large lists. Thanks for sharing!
What I would like to have however is for end users and developers to be able to access SharePoint Lists and Libraries without having to worry about these best practices that are very important given the 5000 itens list view threshold.
This is what I would like:
End users be able to see all items in a List or Library without ever the List View Threshold being an issue
Developers and solution architects as my self to be able to design solutions that don't have to be more complex because we know the 5000 list view threshold exists. All APIs, namely CSOM and Rest APIs or any other APIs that access SharePoint data should be able to query Lists with 30 millions (not returning this amount of data but querying it)
I don't know any enterprise solution that has this limitation. With SharePoint Lists being the best Back-office I know for custom solutions and SharePoint libraries be part of one of the most complete document management systems I know, this limitation should simplify not exist at all. Because of this limitation, many times we must store information elsewhere or implement more complex solutions (that customers have to pay for) to workaround the 5000 list view threshold.
I love SharePoint, I really do but I always see new amazing features being rolled out at an incredible pace but this limitation is part of SharePoint for more than 10 years and Microsoft despite some good efforts to address the limitation was not yet able to solve the problem at it's heart.
I know this is a huge undertaking but end users, developers and solution architects would thank you If this limitation was completely removed because it doesn't makes sense. I believe this can only be achieved by changing the way SharePoint stores and queries data in SQL Server since having all data from a site collection stored in the same table (AllUserData) is not the best architectural design.
Please solve this limitation for good! We love SharePoint and this is the single most annoying limitation that the product has!
I hope you can understand where I am coming from!
Is what I am asking possible and in Microsoft roadmap for the product? If yes, when can we expect these changes?
The solution can be completely different from what I am suggesting, the important thing would be to have this limitation completely removed from this amazing platform.
Edit: where do Microsoft Lists fit with the announcements of Data Flex for Power Platform + Teams? It seems to me that MS is going very fast towards Teams and Power Platform and would like to know in which cases solutions using Lists and SharePoint as a developnent platform should be considered after this annoucements? When to use Lists and SharePoint and when to use Power Platform + Teams + DataFlex? So many options, so much more difficult to choose from :).
Thanks
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