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Microsoft Security Community Blog
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Sensitivity Auto-labelling via Document Property

Tim_Addison's avatar
Tim_Addison
Icon for Microsoft rankMicrosoft
Aug 05, 2025

This article explores the use of Office document properties as conditions for sensitivity auto-labelling. We will walk through some applicable scenarios and explore configuration options.

Why is this needed? Sensitivity labels are generally relevant within an organisation only. If a file is labelled within one environment and then moved to another environment, sensitivity label cont...
Updated Aug 05, 2025
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information protection and governance
microsoft 365
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sswitzer's avatar
sswitzer
Copper Contributor
Aug 06, 2026

Tim_Addison​ Excellent article -- you saved me from way too many hours of frustration.

A couple of things I figured out that may help others:

  • Have your Managed Property at the tenant / SharePoint admin level... not at the site collection level; having the crawled property at the site collection level is OK, just make sure that you map it to a property at the tenant level
  • If you happen (as above) to have already mapped to a property at the site collection level, make sure you remove that mapping before switching over to a tenant-level mapping... there's a hierarchy issue that can come into play if you don't