Announcing a new Data Lifecycle Management policy location dedicated to Microsoft Copilot experiences.
Organizations can use Purview Data Lifecycle Management policies to keep or delete Microsoft 365 Copilot prompts and responses, known as interactions. For example, organizations may want to keep prompts and responses for legal reasons or ensure they are deleted after a period of time due to a company policy. Previously, these Copilot interactions shared a policy targeting location with Microsoft Teams chats, which meant that Copilot interactions and Teams chats were managed using the same retention and deletion settings. Organizations often have different retention and deletion strategies for these two types of content, so managing them with the same settings was too inflexible.
Today we are announcing a new Data Lifecycle Management policy location dedicated to Microsoft Copilot experiences. This new location enables admins to specify retention and deletion settings for only Copilot interactions, separate from Microsoft Teams chat settings. For example, now you can delete Microsoft Teams chats after 90 days and delete Copilot interactions after 30 days. Additionally, this Copilot experiences location will manage both Microsoft 365 and Copilot Studio generated interactions.
Figure 1: The new Data Lifecycle Management policy location for Microsoft Copilot Experiences. Note: this image does not display all available policy locations.Organizations that are currently using Data Lifecycle Management to retain or delete Copilot interactions will not experience any changes to how their data is managed today. To take advantage of this new location separation, a compliance administrator will need to create a new policy using the new Copilot experiences location and a new Microsoft Teams chat policy. Then once the policy takes effect, you can delete the old, combined location policy.
Learn more about retention and deletion for Copilot interactions in Data Lifecycle Management.
Data Lifecycle Management Resources
- Ninja training: https://aka.ms/DLM/NinjaTraining
- Interactive guide: https://aka.ms/Guide
- Documentation: https://aka.ms/DLM/Documentation
- Blog: https://aka.ms/DLM/Blog
- Roadmap: https://aka.ms/DLM/Roadmap
- Customer stories: https://aka.ms/DLM/Stories
- Set-up guide: https://aka.ms/DLM/SetUp
- Start a 90-day trial: https://aka.ms/DLM/FreeTrial
- Website: https://aka.ms/DLM/Website
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