Save Money on Deployment & Migration with Azure Hybrid Benefit
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Understand the process of claiming the Azure Hybrid Benefit. Reduce expenses and deploy at a lower cost. This guide will provide information on how to utilize the benefit effectively. How Nonprofits Can Utilize the Azure Hybrid Benefit Nonprofits often face the challenge of operating within tight financial constraints while striving to maximize impact. Balancing essential expenditures with critical investments can become even more complex when considering the adoption or expansion of cloud services. This is where the Azure Hybrid Benefit becomes a significant change, offering nonprofits an exceptional opportunity to optimize their IT budgets without compromising on scalability or performance. By leveraging this benefit, organizations can use their existing licenses for Microsoft software, such as Windows Server and SQL Server, to significantly reduce costs when deploying or migrating workloads to Azure. This not only streamline operations but also unlocks advanced technical capabilities, empowering nonprofits to focus their resources on driving their mission forward. In the following sections, we will delve into the step-by-step process for qualifying and claiming the Azure Hybrid Benefit, along with practical insights on maximizing its potential for nonprofit initiatives. Products & Services eligible for Azure Benefit Windows Server Standard (with active Software Assurance or valid subscription) Windows Server Datacenter (with active Software Assurance or valid subscription) SQL Server (leveraging existing licenses) Virtual Machines (require at least 8 core licenses for Standard or Datacenter per VM) Processor Licenses (equivalent to 16 core licenses) Did You Know? You can save up to 80% with Azure Hybrid Benefit on your workload. You will need to Deploy VMS from Azure Marketplace with the Windows Server images provided. You can convert a virtual machine using Azure Hybrid benefit to Pay-as-you-go for windows servers. If you need to learn more about Software Assurance and Volume Licensing Services Center, please see the following link: microsoft.com/Licensing/servicecenter/default.aspx. How To Qualify Software Assurance is a comprehensive Volume Licensing program. Software Assurance is only available through Volume Licensing and is purchased when you buy or renew a Volume Licensing agreement. This is one of the requirements unless you have an active subscription or Windows Server Standard or Windows Server Datacenter. To qualify for the Azure Hybrid Benefit please see the following: Azure License Windows Server Standard license or subscription with active Software Assurance. Windows Server Datacenter license or subscription with Software Assurance. You will need at least 8 core licenses for either Standard or Datacenter per VM. Processor Licenses are the same as 16 core licenses. With Azure Hybrid Benefit Windows Server and SQL Server customers can save up to 85% over standard pay-as-you go pricing. Use Azure Hybrid Benefit in Azure SQL platform as a service (PaaS) environment. SQL Server 1 to 4 vCPUs exchange: For every 1 core of SQL Server Enterprise Edition, you get 4 vCPUs of SQL Managed Instance or Azure SQL Database general purpose, or 4 vCPUs of SQL Server Standard edition on Azure VMs. Get 180 days of dual-use rights between on-premises and Azure. Usage Rights Windows Server Standard: Used either On-premises or in Azure (Hybrid) You cannot use both at the same time unless you are going to migrate your workloads to Azure. You can keep On-Premises for up to 180 days before you need to migrate to Azure. Windows Server Datacenter: You can simultaneously use Datacenter on both On-premises and in Azure indefinitely with VM licensing. Dedicated Host licenses let you use them both on-premises and in Azure, but only for 180 days after they are assigned to Azure. Unlimited Virtualization This means the right to use any number of Windows Server VMs on a host Windows Server Standard: Unlimited number of VMs hosted Azure with active Software Assurance or subscription for all physical core types. Windows Server Datacenter: Not available Azure Local Licenses Windows Server Datacenter with Enterprise Agreement (EA) with active Software Assurance or Cloud Solution Provider (CSP) subscription One license of Windows Server core license is equivalent to one physical core or Azure Local on servers in the Azure Local cluster. Use Rights License can only be used On-premises or on Azure local. Otherwise, you have 180 days to migrate your servers. Unlimited Virtualization Unlimited number of Windows Server can be deployed on the Azure Local cluster. Remember that each core license equals a physical core on the local cluster. Azure Kubernetes Service (AKS) License You will need at least Windows Server 2019 or later or Azure Local Must have one type of License or Subscription Windows Server Standard with Software Assurance or subscription. Windows Server Datacenter with Active Assurance Use Rights It can be used both on On-premises or in Azure. Unlimited Virtualization No: Only on Azure Local or Azure Azure Hybrid Cost Savings Organizations can achieve cost savings by leveraging the Azure Hybrid benefit, which allows them to reduce infrastructure expenses while hosting workloads on Azure. Windows Server VMs: Windows Server licenses are covered. You pay the base rate for the virtual machine. Azure Local: Fees are waived on Windows Server subscriptions and Azure Local host with unlimited virtualization rights. You pay for Azure local hardware, Azure services and workloads. Azure Kubernetes Service (AKS): Azure Kubernetes clusters that run on both Azure Local and Windows Server free. However, Careful planning is essential when considering the migration of servers to the cloud. Without a well-thought-out strategy, organizations risk encountering unexpected costs, operational disruptions, and underutilized resources. Price estimations play a pivotal role in this process, allowing nonprofits and other entities to evaluate the total cost of ownership and make informed decisions. Accurate cost forecasting ensures that migration aligns with budgetary constraints while maximizing the value of cloud investments. By comparing pricing options and analyzing potential savings, organizations can identify the most sustainable path forward, ensuring that financial resources are directed toward impactful initiatives rather than unforeseen expenses. Reasons to Consider Cost efficiency: Optimize your budget by reducing hardware maintenance and operational costs. Scalability: Adapt IT infrastructure to meet changing demands without overprovisioning. Enhanced performance: Leverage advanced cloud technologies for better speed and reliability. Security improvements: Benefit from the robust security measures provided by cloud platforms. Focus on mission: Redirect saved resources toward achieving organizational goals. DISCLAIMER: All Azure-related cost estimations are approximate and intended for guidance only. Actual costs may vary depending on regional availability, selected services, and additional features. Users are encouraged to review specific pricing details to ensure alignment with their needs and budgets. Price Estimation & Calculator Portals Azure Hybrid Benefit Savings Calculator: Azure Hybrid Benefit - Hybrid Cost Calculator | Microsoft Azure Azure Windows Virtual Machines Pricing: Pricing - Windows Virtual Machines | Microsoft Azure Azure Kubernetes Services (AKS) Pricing: Azure Kubernetes Service on Azure Local pricing | Microsoft Azure Azure Local Pricing: Azure Local Pricing | Microsoft Azure Limitations Must have Software Assurance for Windows Server Standard or Windows Server Datacenter or you will need a subscription. If your Software Assurance or subscription expires you will need to renew your agreement before you can be eligible. Workloads can be deprovisioned without active subscription or Software insurance. Conclusion We have thoroughly discussed the initiation of Azure Hybrid Benefits. Additionally, we explored how it can provide financial savings during migration to Azure, utilize Azure locally, and select between on-premises or Azure workloads. Organizations can reduce their costs by up to 80%. By staying informed and proactive regarding subscription renewals and deployment options, they can ensure seamless operations and cost-effective solutions tailored to their requirements. It is advisable to delve deeper into these tools and advantages to maximize technological investments. Hyperlinks Azure Hybrid Benefit for Windows Server | Microsoft Learn Azure Hybrid Benefit - Hybrid Cost Calculator | Microsoft Azure Volume Licensing Service CenterBringing the Cloud to Your Cause: A Nonprofit's Guide to the Microsoft Cloud Adoption Framework
What Is the Microsoft Cloud Adoption Framework? The Cloud Adoption Framework for Azure is a set of best practices, documentation, and tools designed to help organizations plan and implement their cloud journey efficiently and securely. Think of it as a blueprint for cloud transformation, helping you avoid common pitfalls while aligning your IT strategy with your mission. It’s not just for big corporations—CAF is scalable, flexible, and perfectly suited for nonprofits of any size looking to make the most of Microsoft Cloud. Who Is the Cloud Adoption Framework For? The Cloud Adoption Framework is designed to support nonprofits at every stage of their cloud journey, including: Organizations still primarily using on-premises servers and considering cloud migration for the first time. Nonprofits with a hybrid setup, blending on-prem and cloud solutions but lacking a cohesive long-term strategy. Teams using Microsoft 365 or Azure in silos, wanting to unify their technology under a structured governance model. Growing nonprofits looking to scale operations, improve data security, and enable more remote or global collaboration. Mission-driven organizations interested in leveraging data, AI, or cloud-native services to expand their impact. Whether you’re just starting to explore the cloud or are looking to optimize and innovate on your current infrastructure, the CAF provides a tailored path forward—rooted in security, cost-efficiency, and strategic alignment. Why Should Nonprofits Care About Cloud Adoption? Nonprofits face unique challenges: Limited IT budgets Small or part-time IT teams The need to demonstrate impact and transparency to donors Data privacy and compliance needs Moving to the cloud can: Reduce costs with pay-as-you-go models Improve collaboration using tools like Microsoft 365 Enhance data security Enable remote work and virtual volunteering Scale your programs faster CAF ensures you don’t take this journey alone—or without a plan. What You’ll Find on the Microsoft Cloud Adoption Framework Site Microsoft provides a comprehensive online resource designed to guide organizations through every stage of cloud adoption. You can explore it here: Microsoft Cloud Adoption Framework Here’s what your nonprofit can find on the site: Step-by-step guidance across each phase of the cloud adoption lifecycle—from defining your strategy to driving innovation. Templates, checklists, and tools to help with planning, governance, migration readiness, and implementation. Scenarios and reference architectures for common workloads, such as CRM systems, websites, and remote collaboration platforms. Security and governance models built to support compliance needs, especially important for nonprofits handling sensitive data. Learning paths and role-based training for IT administrators, decision-makers, and program leads. Partner and support resources to help you connect with experts who can support your cloud journey. Whether you’re just starting or looking to optimize your existing Azure environment, this site is a central hub for practical, actionable guidance tailored to real-world needs. The 7 Stages of the Cloud Adoption Framework (and What They Mean to You) Strategy – Define how the cloud supports your mission and long-term goals. Plan – Assess your current digital environment and map out a clear roadmap. Ready – Set up cloud foundations, including identity, security, and governance. Adopt – Begin migrating systems and applications, starting with low-risk workloads. Govern – Establish policies and controls to manage risks and maintain compliance. Manage – Monitor and optimize performance, security, and cost-efficiency. Innovate – Use advanced tools like AI and analytics to enhance programs and services. How Microsoft Supports Nonprofits Microsoft offers a range of resources to help nonprofits succeed in the cloud, including: Azure credits and grants for eligible organizations Microsoft 365 for Nonprofits, including collaboration and productivity tools Security solutions like Microsoft Defender and Purview Through the Microsoft Tech for Social Impact initiative, organizations can also access support, training, and partners who understand the nonprofit sector. Tips for a Smooth Cloud Adoption Journey Start small. Focus on a single system or use case to begin with. Engage your team. Communicate the benefits and strategy clearly to all stakeholders. Work with a trusted partner. Look for certified Microsoft partners with nonprofit experience. Prioritize security. Use Microsoft’s built-in compliance and data protection tools. The Microsoft Cloud Adoption Framework isn’t just a technical manual—it’s a strategic roadmap that empowers your nonprofit to use cloud technology in a way that aligns with your mission. By following the framework and leveraging Microsoft’s nonprofit offerings, you can modernize your operations, improve service delivery, and ultimately do more good—securely and efficiently. Ready to get started? Explore the Microsoft Cloud Adoption Framework for Azure - Cloud Adoption Framework and begin your journey with confidence.Modernizing Legacy Applications in your Nonprofit
In this blog, we’ll explore how nonprofits can modernize their existing applications to enhance security without starting from scratch. By leveraging Microsoft Azure’s powerful tools, organizations can strengthen their defenses, improve performance, and ensure their applications remain secure and scalable for the future. Securing Legacy Applications Without Rebuilding from Scratch For many nonprofits, starting over isn’t an option—they need to secure and modernize the applications they already have. Fortunately, Microsoft Azure provides solutions that help organizations enhance security without requiring a complete rebuild: ✅ Containerization with Azure Kubernetes Service (AKS) – Nonprofits can containerize legacy applications and host them in a secure, scalable environment, reducing vulnerabilities without rewriting the entire application. This approach helps keep security updates and compliance requirements in check while maintaining the existing software functionality. ✅ Incremental Modernization with Cloud-Native Services – Instead of a full-scale rebuild, nonprofits can gradually modernize their applications by integrating cloud-native services. This could involve migrating databases to Azure SQL, implementing API-driven architectures, or introducing automation through Azure Logic Apps. This phased approach enhances security, improves performance, and allows for future scalability without disrupting core operations. ✅ Azure SQL Database – Helps nonprofits move from outdated, on-premises databases to a fully managed cloud database, reducing maintenance efforts while improving security, performance, and compliance. ✅ Azure API Management – Allows organizations to connect legacy systems with modern cloud-based services by securely exposing APIs, enabling seamless integration and extended functionality. Understanding Your Options When considering the modernization of legacy applications, there are several strategies that organizations can adopt, each with its own benefits and considerations: Rehost (Lift-and-Shift) This strategy is all about speed and simplicity. It involves moving applications from their current environment to a new one with minimal or no changes to the code. This allows organizations to quickly transition to the cloud without altering the core functionality of their applications. Replatform Replatforming sits between rehosting and refactoring. It requires making some code changes so that applications can take advantage of cloud technologies. This approach allows organizations to benefit from cloud capabilities without needing a complete overhaul of their applications. Refactor (or Repackage) Refactoring focuses on enhancing productivity and speed by making minimal code changes. This strategy ensures that applications can connect easily to a cloud-first environment, optimizing their performance and scalability. Rearchitect For organizations that need enhanced cloud scalability, rearchitecting is the way to go. This approach involves modifying and extending the application's functionality and code to better utilize cloud resources, ensuring improved performance and scalability. Rebuild (or Rewrite) When existing applications have limited functionality or lifespan, rebuilding them using cloud solutions might be necessary. Although this approach requires significant effort, it provides a fresh start with modern capabilities and extended lifespans. Replace If an application no longer meets current or future business needs, even after rebuilding, replacing it with a ready-made solution may be the best option. This approach can be quicker than rebuilding and allows organizations to focus on other priorities. However, it may also pose challenges such as business process interruptions and limitations on future modernization efforts. Nonprofit Considerations Wrapping up, we agree that nonprofits rely on technology to drive their missions, but outdated applications can pose serious security risks. We've covered how organizations don’t have to start from scratch to modernize and secure their systems. By leveraging Microsoft Azure’s powerful tools—like containerization, cloud-native services, and secure database management—nonprofits can enhance security, improve performance, and ensure long-term scalability. Here is one thing to consider: Nonprofits may not have the technical team to assist with these processes, but understanding these strategies is crucial. This knowledge can empower them in conversations with development partners, ensuring they are fully aware and engaged throughout the modernization journey. By being informed, nonprofits can make better decisions, ask the right questions, and collaborate effectively with their partners to achieve their modernization goals. Modernization isn’t just about keeping up with technology; it’s about protecting the trust nonprofits have built with their donors, volunteers, and communities. Whether it’s securing legacy applications or embedding security into new software development through the Secure Software Development Lifecycle (SSDLC), taking proactive steps today ensures a more resilient and secure future. On the contrary, for nonprofits that do want to start over from scratch with building new applications, integrating security from the start is essential. Learn more about how SSDLC can strengthen your organization’s software security here: Building Secure Software from the Ground Up: Why It Matters for Nonprofits | Microsoft Community Hub Want to explore nonprofit application modernization further? Check out this guide: What is Application Modernization? | Microsoft Azure.
