'External guests' able to join community?
Hi, We have merged two companies, and until we have one tenant, we are having to add one organisation as guests to one tenant instance of Viva Engage. This means creating a new 'All Company' community for them - everyone will be added. We are also looking at more optional communities (ie an AI community) - is there a way that the 'external guests' can choose to join this community? What would be the best way instead of adding everyone into it?
Notification Experience in Viva Engage
Our company has recently adopted Viva Engage, and we've been receiving a lot of feedback from our users regarding the notification system, particularly around how it affects their ability to stay informed without being overwhelmed. We have also noticed a significant reduction in engagement from users since moving from WorkPlace to Viva Engage. Here are the main concerns we've encountered: Users who have email notifications enabled are receiving far too many alerts. Many have expressed a desire to receive email notifications only for new posts, not for every comment or reply. Those who have turned off email notifications often forget to check Viva Engage because the only way to see new activity is to manually open the app and check The app icon doesn’t show any indication of new activity. We have not adopted using the announcement feature and we don't intend to as: Only defined community specialists and admins are allowed to use this feature and we do not want to make every employee a specialist/admin for every Engage Community It requires people to remember to use the feature for every new post There are no pop-up notifications like in Microsoft Teams. The counter in Viva Engage shows updates for both new posts and comments, which many users find distracting. They would prefer to have the option to see in-app counters only for new posts, not for every interaction. I have seen people suggest the following workaround: manually unfollowing each post to avoid comment notifications. This solution is not scalable or user-friendly IMO. A more elegant solution would be to reverse the logic: users should only receive comment notifications if they choose to follow a post. Suggested Improvements: Add granular notification settings (e.g., toggle for “new posts only” vs. “all activity”). Introduce pop-up notifications for new posts, similar to Teams. Allow users to follow posts only if they want updates, rather than being auto-subscribed. Improve visual indicators on the app icon to show unread activity. We believe these changes would significantly improve the user experience and help drive engagement without overwhelming users. Has anyone else faced similar issues? Would love to hear your thoughts or if Microsoft has any updates planned in this area. Thanks!
Does anyone know how I can get a list of all the members of a Viva Engage Community?
I would like to export the list of names, or, even better, email addresses, of all members of a Viva Engage Community of which I am an Admin, ideally in Excel format. I know that there is an option to import members using CSV format, but is there also a way to export them? There are several hundred people in the Community and I don't want to have to scroll down and type out all their names one-by-one!
Give access to all Viva Engage Channels(Private or Public)
Hello Can someone let me know if it is possible to give access to specific user or DL members access to all existing Viva Engage Channels (Private or Public) in my tenant. If yes, please share the steps on how to complete this? Thank you in Advance