Migrate Data Ingestion from Data Collector to Log Ingestion - Part 2
In Part1, we discussed how to use HTTP action to migrate from the deprecated Data Collector API to Log Ingestion API. However, since the deprecated Data Collector API was allowing message payload up to 30MB, some migration scenarios encountered issues; since the new Log Ingestion API has only 1MB payload limit. This applies to both HTTP action, and the preview (Log Ingestion connector) Azure Monitor service limits - Azure Monitor | Microsoft Learn When sending payload larger than 1MB, the HTTP action would fail with the error: In order to overcome this, we can chunk the array payload, before calling the Ingestion API. We need to chunk the array payload, so each produced chunk is around 800KB To do this, you can divide the size of your full payload, by the number of records it has, and this would give an average record size. Then divide 800,000 bytes with the average record size, and this will give you the chunk size. For example, if your payload size is 1,200,259 bytes, and the number of records is 2500, then the average record size is: 1,200,259 / 2,500 =~ 480 bytes To find the chunk size, we divide 800,000 bytes by 480 bytes 800,000 / 480 =~ 1666 records. So if we send around 1600 records, this should be less than 1MB. To chunk your array payload, we can use the chunk expression inside a compose action. You can use the expression below for chunking inside the compose action: After the compose action, add for-each action, and use the output of the compose action as an input: Inside the for-each, use the normal HTTP to send the logs, and in the body, choose the for-each current item
Introducing native Service Bus message publishing from Azure API Management (Preview)
We’re excited to announce a preview capability in Azure API Management (APIM) — you can now send messages directly to Azure Service Bus from your APIs using a built-in policy. This enhancement, currently in public preview, simplifies how you connect your API layer with event-driven and asynchronous systems, helping you build more scalable, resilient, and loosely coupled architectures across your enterprise. Why this matters? Modern applications increasingly rely on asynchronous communication and event-driven designs. With this new integration: Any API hosted in API Management can publish to Service Bus — no SDKs, custom code, or middleware required. Partners, clients, and IoT devices can send data through standard HTTP calls, even if they don’t support AMQP natively. You stay in full control with authentication, throttling, and logging managed centrally in API Management. Your systems scale more smoothly by decoupling front-end requests from backend processing. How it works The new send-service-bus-message policy allows API Management to forward payloads from API calls directly into Service Bus queues or topics. High-level flow A client sends a standard HTTP request to your API endpoint in API Management. The policy executes and sends the payload as a message to Service Bus. Downstream consumers such as Logic Apps, Azure Functions, or microservices process those messages asynchronously. All configurations happen in API Management — no code changes or new infrastructure are required. Getting started You can try it out in minutes: Set up a Service Bus namespace and create a queue or topic. Enable a managed identity (system-assigned or user-assigned) on your API Management instance. Grant the identity the “Service Bus data sender” role in Azure RBAC, scoped to your queue/ topic. Add the policy to your API operation: <send-service-bus-message queue-name="orders"> <payload>@(context.Request.Body.As<string>())</payload> </send-service-bus-message> Once saved, each API call publishes its payload to the Service Bus queue or topic. 📖 Learn more. Common use cases This capability makes it easy to integrate your APIs into event-driven workflows: Order processing – Queue incoming orders for fulfillment or billing. Event notifications – Trigger internal workflows across multiple applications. Telemetry ingestion – Forward IoT or mobile app data to Service Bus for analytics. Partner integrations – Offer REST-based endpoints for external systems while maintaining policy-based control. Each of these scenarios benefits from simplified integration, centralized governance, and improved reliability. Secure and governed by design The integration uses managed identities for secure communication between API Management and Service Bus — no secrets required. You can further apply enterprise-grade controls: Enforce rate limits, quotas, and authorization through APIM policies. Gain API-level logging and tracing for each message sent. Use Service Bus metrics to monitor downstream processing. Together, these tools help you maintain a consistent security posture across your APIs and messaging layer. Build modern, event-driven architectures With this feature, API Management can serve as a bridge to your event-driven backbone. Start small by queuing a single API’s workload, or extend to enterprise-wide event distribution using topics and subscriptions. You’ll reduce architectural complexity while enabling more flexible, scalable, and decoupled application patterns. Learn more: Get the full walkthrough and examples in the documentation 👉 here
Announcing Flat File Schema Generation support in Azure Logic Apps Standard
We’re excited to announce the preview of Flat File Schema Generation for Azure Logic Apps Standard. This new built-in action helps integration teams move faster by generating BizTalk compatible flat-file XSD schemas directly from sample flat-file payloads, reducing the manual effort required to model CSV, delimited, and positional files before encoding or decoding them in workflows. Why this matters Flat files continue to power enterprise mission critical integrations, from partner feeds and batch exports to finance ledgers, operational reports, and legacy system exchanges. While Azure Logic Apps already helps teams encode and decode flat files, creating the required flat-file schema has often been a separate design-time step. With Flat File Schema Generation, you can now accelerate that onboarding experience by generating a starter schema from real sample data within the workflow itself. What’s new The new Flat File Schema Generation action generates a flat-file XSD schema from sample content that you pass into the action. The generated schema includes BizTalk-compatible flat-file annotations, making it suitable for downstream Flat File Encoding and Flat File Decoding actions in Azure Logic Apps Standard workflows. Runtime schema generation: Generate schemas directly from sample flat-file payloads in the workflow. Delimited and positional support: Create schemas for common CSV, semicolon-delimited, tab-delimited, and fixed-width files. BizTalk-compatible annotations: Use generated schemas with the existing flat-file processing model familiar to BizTalk and enterprise integration teams. Flexible naming: Configure root element names, namespaces, record names, delimiters, and field positions to match your integration needs. How it works You provide a representative sample payload, specify whether the file structure is delimited or positional, and configure the relevant parsing details such as field delimiters, record delimiters, header handling, or fixed-width field positions. Once you run the workflow, the action returns the generated XSD schema as XML output, which can then be passed into subsequent flat-file operations or stored as part of your onboarding flow. Get started To try the preview, add the Flat File Schema Generation action to a Logic Apps Standard workflow, provide a sample flat-file payload, choose the record structure, and configure the field or record settings that match your format. Use the generated schema output with Flat File Decoding or Encoding in the same workflow or incorporate it into your broader onboarding process for flat-file integrations. Reference document: Encode, Decode, or Generate Schemas for Flat Files - Azure Logic Apps | Microsoft Learn. A walkthrough of generating a flat-file schema from sample data Use the following walkthrough to try the preview end to end with a simple customer order file. The same pattern can be adapted for semicolon-delimited, tab-delimited, or fixed-width positional files. Delimited sample: For this example, assume a trading partner sends a comma-separated order file with a header row and repeating order records. Sample file: OrderId,CustomerName,OrderDate,Amount,Region 10001,Contoso Retail,2026-07-01,1250.75,North 10002,Fabrikam Foods,2026-07-02,890.00,West 10003,Northwind Traders,2026-07-03,2400.50,South Configuration values Parameter Example value Record Structure Delimited Has header Yes Record delimiter newline Field delimiter , Field delimiter order Infix Escape character Double quote, if the source file uses quoted values Root element name (Advanced Parameters) Orders Record name (Advanced Parameters) Order Target namespace (Advanced Parameters) http://schemas.contoso.com/orders In the Azure portal, open your Logic Apps Standard resource and select the workflow where you want to generate the schema. Add a trigger, such as When an HTTP request is received, or use any trigger/action that provides the sample flat-file content. Add a new action and search for Flat File. Select the Flat File Schema Generation action. In the action, provide the sample flat-file content. Select the file structure type. For this example, choose Delimited. Enter the schema metadata under advanced parameters, such as the root element name, record name, and target namespace. Configure the delimiter settings, including the field delimiter and record delimiter. If the first row contains column names, enable the option to use the first row as headers. Save and run the workflow. Open the workflow run history and review the action output. The action returns a generated XSD schema with flat-file annotations. Review the generated schema, validate field names and inferred data types, and use the schema with Flat File Decoding or Flat File Encoding in your workflow. Positional sample: Fixed-width customer order file Use this example when the source flat file doesn’t use delimiters. In a positional, or fixed-width, file each field starts and ends at a known character position. The schema generation action needs those field positions so it can split each record correctly. Sample positional file: 10001CONTOSO00120260701000125075NORTH 10002FABRIKAM0120260702000089000WEST· 10003NORTHWIND120260703000240050SOUTH Note: The dot symbol in the second record represents a trailing space used for fixed-width padding. Replace it with an actual space in your real sample payload. Field position map Field Start position Length Justification Example value OrderId 1 5 Right 10001 CustomerCode 6 10 Left CONTOSO001 OrderDate 16 8 Right 20260701 Amount 24 9 Right 000125075 Region 33 5 Left NORTH Configuration values for the positional sample Parameter Example value Record Structure Positional Has Header No Record delimiter newline Field positions Use the field names, lengths, and justification values from the field position map. Root element name (Advanced Parameters) Orders Record name (Advanced Parameters) Order Target namespace (Advanced Parameters) http://schemas.contoso.com/orders/positional Step-by-step walkthrough for positional files In the Azure portal, open your Logic Apps Standard resource and select the workflow where you want to generate the schema. Add a trigger, such as When an HTTP request is received, or use an existing action that provides the fixed-width file content. Add a new action and search for Flat File. Select the Flat File Schema Generation action. Paste the positional sample payload into the sample content input. Make sure every record has the same total length. For the structure type, choose Positional. Enter the schema metadata, including root element name, record name, and target namespace. Configure the record delimiter. For this example, use newline. Add the field positions in order: OrderId length 5, CustomerCode length 10, OrderDate length 8, Amount length 9, and Region length 5. Set justification for each field. Use Right for numeric or date-like fields and Left for text fields that may contain trailing space padding. Save and run the workflow. Open the workflow run history and review the generated XSD schema output. Confirm that the field names, order, lengths, and positional annotations match the source record layout. Use the generated schema with Flat File Decoding to parse incoming fixed-width files into XML, or with Flat File Encoding to generate outbound fixed-width files. Limitations and known issues Limitation Description Type inference uses a single record. The first non-empty data record determines column types. Single record type only The action generates one repeating record structure and doesn't support heterogeneous record layouts. No nested or hierarchical records The generated schema is flat, meaning you have a root element with one repeating child record and fields. Positional boundaries aren't automatically detected. You must provide exact field lengths in field Positions. UTF-8 code page only Generated schema sets codepage="65001" and doesn't expose encoding selection. Escape-character behavior is literal. Escape handling matches literal value and skips only the next single character. recordName default If unspecified, defaults to {RootElementName}_Record. Designer justification input fieldPositions[].justification supports only Left and Right. Looking ahead This preview is another step toward making Azure Logic Apps Standard, a more complete and productive platform for enterprise integration modernization. Whether you are onboarding new partner feeds, modernizing BizTalk-style flat-file processing, or automating recurring operational files, Flat File Schema Generation helps reduce setup friction and get integration workflows moving faster.
Dynamic Connection Properties in Azure Logic Apps Standard
Switching Built-in Connections at Runtime The Problem Imagine your organization has a single Logic App workflow used by multiple teams. Each team has its own SFTP server, database, or service bus namespace. Traditionally, you'd need separate workflows or hardcode a single connection — neither scales well. The Solution Logic Apps Standard supports dynamic connection names for built-in (service provider) connectors. Instead of hardcoding a connection name, you can use any workflow expression — trigger inputs, previous action outputs, parameters, or conditional logic — to determine which connection to use at runtime. No designer support is available at this time — this works today via Code View. How It Works Define multiple connections in connections.json — one per team/environment/tenant Resolve the connection name dynamically using any expression Reference that expression in the connectionName field of your service provider action The runtime evaluates the expression and resolves the connection from connections.json at execution time. The Key Pattern "serviceProviderConfiguration": { "connectionName": "@<expression-that-resolves-to-connection-name>", "operationId": "listFolder", "serviceProviderId": "/serviceProviders/Sftp" } Instead of hardcoding "connectionName": "sftp", you provide an expression that evaluates to a connection key defined in connections.json. What You Can Use as the Dynamic Value Source Example Trigger body @triggerBody()?['connectionName'] Trigger header @triggerOutputs()['headers']['X-Connection-Name'] Conditional expression if(equals(triggerBody()?['team'], 'teamA'), 'sftpTeamA', 'sftpTeamB') Previous action output @outputs('Resolve_Connection') Workflow parameter @parameters('defaultConnection') Step-by-Step Example: Dynamic SFTP Connection 1. Define Connections in connections.json { "serviceProviderConnections": { "sftpTeamA": { "parameterValues": { "sshHostAddress": "@appsetting('SftpTeamA_HostAddress')", "username": "@appsetting('SftpTeamA_Username')", "password": "@appsetting('SftpTeamA_Password')", "portNumber": "@appsetting('SftpTeamA_PortNumber')", "rootDirectory": "@appsetting('SftpTeamA_RootDirectory')" }, "serviceProvider": { "id": "/serviceProviders/Sftp" }, "displayName": "SFTP - Team A" }, "sftpTeamB": { "parameterValues": { "sshHostAddress": "@appsetting('SftpTeamB_HostAddress')", "username": "@appsetting('SftpTeamB_Username')", "password": "@appsetting('SftpTeamB_Password')", "portNumber": "@appsetting('SftpTeamB_PortNumber')", "rootDirectory": "@appsetting('SftpTeamB_RootDirectory')" }, "serviceProvider": { "id": "/serviceProviders/Sftp" }, "displayName": "SFTP - Team B" } } } 2. Add App Settings In your Logic App's Configuration → Application settings, add values for each connection: Setting Example Value SftpTeamA_HostAddress storageacctA.blob.core.windows.net SftpTeamA_Username storageacctA.localuserA SftpTeamA_Password (generated password) SftpTeamA_PortNumber 22 SftpTeamA_RootDirectory /uploads SftpTeamB_HostAddress storageacctB.blob.core.windows.net SftpTeamB_Username storageacctB.localuserB SftpTeamB_Password (generated password) SftpTeamB_PortNumber 22 SftpTeamB_RootDirectory /uploads 3. Create the Workflow (Code View) { "definition": { "$schema": "https://schema.management.azure.com/providers/Microsoft.Logic/schemas/2016-06-01/workflowdefinition.json#", "actions": { "List_files_in_folder": { "type": "ServiceProvider", "inputs": { "serviceProviderConfiguration": { "connectionName": "@if(equals(triggerBody()?['team'], 'teamA'), 'sftpTeamA', 'sftpTeamB')", "operationId": "listFolder", "serviceProviderId": "/serviceProviders/Sftp" }, "parameters": { "path": "@triggerBody()?['folderPath']" } }, "runAfter": {} }, "Response": { "type": "Response", "kind": "Http", "inputs": { "statusCode": 200, "body": "@body('List_files_in_folder')" }, "runAfter": { "List_files_in_folder": ["Succeeded"] } } }, "triggers": { "When_a_HTTP_request_is_received": { "type": "Request", "kind": "Http", "inputs": { "schema": { "type": "object", "properties": { "team": { "type": "string" }, "folderPath": { "type": "string" } } } } } }, "contentVersion": "1.0.0.0" }, "kind": "Stateful" } 4. Test It Send a POST request to the workflow trigger URL: { "team": "teamA", "folderPath": "/uploads" } Change "team": "teamB" to route to the other SFTP server at runtime. Multi-Step Resolution Example For more complex logic — lookups, mappings, or multi-condition routing — resolve the connection in a prior action and reference its output: { "Resolve_Connection": { "type": "Compose", "inputs": "@if(contains(triggerBody()?['region'], 'eu'), 'sftpEurope', if(contains(triggerBody()?['region'], 'us'), 'sftpAmerica', 'sftpDefault'))", "runAfter": {} }, "Upload_File": { "type": "ServiceProvider", "inputs": { "serviceProviderConfiguration": { "connectionName": "@outputs('Resolve_Connection')", "operationId": "createFile", "serviceProviderId": "/serviceProviders/Sftp" }, "parameters": { "path": "/incoming/data.csv", "content": "@triggerBody()?['fileContent']" } }, "runAfter": { "Resolve_Connection": ["Succeeded"] } } } Applicable Connectors This pattern works with all built-in service provider connectors (type: "ServiceProvider"), including: SFTP SQL Service Bus Event Hubs Azure Blob Storage (built-in) SMTP Azure Automation And any other built-in connector Limitations Code View only — The designer does not render or edit dynamic connection names visually. Built-in connectors only — Managed API connections (type: "ApiConnection") do not support this pattern. Connection must exist — The resolved name must match a key already defined in connections.json. Connections cannot be created on-the-fly. Case-sensitive — The expression output must exactly match the connection key in connections.json. Tips Use @appsetting() references in connections.json to keep credentials out of source control Store passwords in Azure Key Vault referenced via app settings Use meaningful connection names (e.g., sftpTeamA, sqlProd, serviceBusDev) You can scale to any number of connections — just add entries to connections.json and corresponding app settings Inline expressions like @if(...) work directly in connectionName — you don't always need a separate actionLogic Apps Agentic Workflows with SAP - Part 2: AI Agents
Part 2 focuses on the AI-shaped portion of the destination workflows: how the Logic Apps Agent is configured, how it pulls business rules from SharePoint, and how its outputs are converted into concrete workflow artifacts. In Destination workflow #1, the agent produces three structured outputs—an HTML validation summary, a CSV list of InvalidOrderIds , and an Invalid CSV payload—which drive (1) a verification email, (2) an optional RFC call to persist failed rows as IDocs, and (3) a filtered dataset used for the separate analysis step that returns only analysis (or errors) back to SAP. In Destination workflow #2, the same approach is applied to inbound IDocs: the workflow reconstructs CSV from the custom segment, runs AI validation against the same SharePoint rules, and safely appends results to an append blob using a lease-based write pattern for concurrency. 1. Introduction In Part 1, the goal was to make the integration deterministic: stable payload shapes, stable response shapes, and predictable error propagation across SAP and Logic Apps. Concretely, Part 1 established: how SAP reaches Logic Apps (Gateway/Program ID plumbing) the RFC contracts ( IT_CSV , response envelope, RETURN / MESSAGE , EXCEPTIONMSG ) how the source workflow interprets RFC responses (success vs error) how invalid rows can be persisted into SAP as custom IDocs ( Z_CREATE_ONLINEORDER_IDOC ) and how the second destination workflow receives those IDocs asynchronously With that foundation in place, Part 2 narrows in on the part that is not just plumbing: the agent loop, the tool boundaries, and the output schemas that make AI results usable inside a workflow rather than “generated text you still need to interpret.” The diagram below highlights the portion of the destination workflow where AI is doing real work. The red-circled section is the validation agent loop (rules in, structured validation outputs out), which then fans out into operational actions like email notification, optional IDoc persistence, and filtering for the analysis step. What matters here is the shape of the agent outputs and how they are consumed by the rest of the workflow. The agent is not treated as a black box; it is forced to emit typed, workflow-friendly artifacts (summary + invalid IDs + filtered CSV). Those artifacts are then used deterministically: invalid rows are reported (and optionally persisted as IDocs), while valid rows flow into the analysis stage and ultimately back to SAP. What this post covers In this post, I focus on five practical topics: Agent loop design in Logic Apps: tools, message design, and output schemas that make the agent’s results deterministic enough to automate. External rule retrieval: pulling validation rules from SharePoint and applying them consistently to incoming payloads. Structured validation outputs → workflow actions: producing InvalidOrderIds and a filtered CSV payload that directly drive notifications and SAP remediation. Two-model pattern: a specialized model for validation (agent) and a separate model call for analysis, with a clean handoff between the two. Output shaping for consumption: converting AI output into HTML for email and into the SAP response envelope (analysis/errors only). (Everything else—SAP plumbing, RFC wiring, and response/exception patterns—was covered in Part 1 and is assumed here.) Next, I’ll break down the agent loop itself—the tool sequence, the required output fields, and the exact points where the workflow turns AI output into variables, emails, and SAP actions. Huge thanks to KentWeareMSFT for helping me understand agent loops and design the validation agent structure. And thanks to everyone in 🤖 Agent Loop Demos 🤖 | Microsoft Community Hub for making such great material available. Note: For the full set of assets used here, see the companion GitHub repository (workflows, schemas, SAP ABAP code, and sample files). 2. Validation Agent Loop In this solution, the Data Validation Agent runs inside the destination workflow after the inbound SAP payload has been normalized into a single CSV string. The agent is invoked as a single Logic Apps Agent action, configured with an Azure OpenAI deployment and a short set of instructions. Its inputs are deliberately simple at this stage: the CSV payload (the dataset to validate), and the ValidationRules reference (where the rule document lives), shown in the instructions as a parameter token (ValidationRules is a logic app parameter). The figure below shows the validation agent configuration used in the destination workflow. The top half is the Agent action configuration (model + instructions), and the bottom half shows the toolset that the agent is allowed to use. The key design choice is that the agent is not “free-form chat”: it’s constrained by a small number of tools and a workflow-friendly output contract. What matters most in this configuration is the separation between instructions and tools. The instructions tell the agent what to do (“follow business process steps 1–3”), while the tools define how the agent can interact with external systems and workflow state. This keeps the agent modular: you can change rules in SharePoint or refine summarization expectations without rewriting the overall SAP integration mechanics. Purpose This agent’s job is narrowly scoped: validate the CSV payload from SAP against externally stored business rules and produce outputs that the workflow can use deterministically. In other words, it turns “validation as reasoning” into workflow artifacts (summary + invalid IDs + invalid payload), instead of leaving validation as unstructured prose. In Azure Logic Apps terms, this is an agent loop: an iterative process where an LLM follows instructions and selects from available tools to complete a multi-step task. Logic Apps agent workflows explicitly support this “agent chooses tools to complete tasks” model (see Agent Workflows Concepts). Tools In Logic Apps agent workflows, a tool is a named sequence that contains one or more actions the agent can invoke to accomplish part of its task (see Agent Workflows Concepts). In the screenshot, the agent is configured with three tools, explicitly labeled Get validation rules, Get CSV payload, Summarize CSV payload review. These tool names match the business process in the “Instructions for agent” box (steps 1–3). The next sections of the post go deeper into what each tool does internally; at this level, the important point is simply that the agent is constrained to a small, explicit toolset. Agent execution The screenshot shows the agent configured with: AI model: gpt-5-3 (gpt-5) A connection line: “Connected to … (Azure OpenAI)” Instructions for agent that define the agent’s role and a 3-step business process: Get validation rules (via the ValidationRules reference) Get CSV payload Summarize the CSV payload review, using the validation document This pattern is intentional: The instructions provide the agent’s “operating procedure” in plain language. The tools give the agent: controlled ways to fetch the rule document, access the CSV input, and return structured results. Because the workflow consumes the agent’s outputs downstream, the instruction text is effectively part of your workflow contract (it must remain stable enough that later actions can trust the output shape). Note: If a reader wants to recreate this pattern, the fastest path is: Start with the official overview of agent workflows (Workflows with AI Agents and Models - Azure Logic Apps). Follow a hands-on walkthrough for building an agent workflow and connecting it to an Azure OpenAI deployment (Logic Apps Labs is a good step-by-step reference). [ azure.github.io ] Use the Azure OpenAI connector reference to understand authentication options and operations available in Logic Apps Standard (see Built-in OpenAI Connector) If you’re using Foundry for resource management, review how Foundry connections are created and used, especially when multiple resources/tools are involved (see How to connect to AI foundry). 2.1 Tool 1: Get validation rules The first tool in the validation agent loop is Get validation rules. Its job is to load the business validation rules that will be applied to the incoming CSV payload from SAP. I keep these rules outside the workflow (in a document) so they can be updated without redeploying the Logic App. In this example, the rules are stored in SharePoint, and the tool simply retrieves the document content at runtime. Get validation rules is implemented as a single action called Get validation document. In the designer, you can see it: uses a SharePoint Online connection (SharePoint icon and connector action) calls GetFileContentByPath (shown by the “File Path” input) reads the rule file from the configured Site Address uses the workflow parameter token ValidationRules for the File Path (so the exact rule file location is configurable per environment) The output of this tool is the raw rule document content, which the Data Validation Agent uses in the next steps to validate the CSV payload. The bottom half of the figure shows an excerpt of the rules document. The format is simple and intentionally human-editable: each rule is expressed as FieldName : condition. For example, the visible rules include: PaymentMethod : value must exist PaymentMethod : value cannot be “Cash” OrderStatus : value must be different from “Cancelled” CouponCode : value must have at least 1 character OrderID : value must be unique in the CSV array A scope note: “Do not validate the Date field.” These rules are the “source of truth” for validation. The workflow does not hardcode them into expressions; instead, it retrieves them from SharePoint and passes them into the agent loop so the validation logic remains configurable and auditable (you can always point to the exact rule document used for a given run). A small but intentional rule in the document is “Do not validate the Date field.” That line is there for a practical reason: in an early version of the source workflow, the date column was being corrupted during CSV generation. The validation agent still tried to validate dates (even though date validation wasn’t part of the original intent), and the result was predictable: every row failed validation, leaving nothing to analyze. The upstream issue is fixed now, but I kept this rule in the demo to illustrate an important point: validation is only useful when it’s aligned with the data contract you can actually guarantee at that point in the pipeline. Note: The rules shown here assume the CSV includes a header row (field names in the first line) so the agent can interpret each column by name. If you want the agent to be schema‑agnostic, you can extend the rules with an explicit column mapping, for example: Column 1: Order ID Column 2: Date Column 3: Customer ID … This makes the contract explicit even when headers are missing or unreliable. With the rules loaded, the next tool provides the second input the agent needs: the CSV payload that will be validated against this document. 2.2 Tool 2: Get CSV payload The second tool in the validation agent loop is Get CSV payload. Its purpose is to make the dataset-to-validate explicit: it defines exactly what the agent should treat as “the CSV payload,” rather than relying on implicit workflow context. In this workflow, the CSV is already constructed earlier (as Create_CSV_payload ), and this tool acts as the narrow bridge between that prepared string and the agent’s validation step. Figure: Tool #2 (“Get CSV payload”) defines a single agent parameter and binds it to the workflow’s generated CSV. The figure shows two important pieces: - The tool parameter contract (“Agent Parameters”) On the right, the tool defines an agent parameter named CSV Payload with type String, and the description (highlighted in yellow) makes the intent explicit: “The CSV payload received from SAP and that we validate based on the validation rules.” This parameter is the tool’s interface: it documents what the agent is supposed to provide/consume when using this tool, and it anchors the rest of the validation process to a single, well-defined input. Tools in Logic Apps agent workflows exist specifically to constrain and structure what an agent can do and what data it operates on (see Agent Workflows Concepts). - Why there is an explicit Compose action (“CSV payload”) In the lower-right “Code view,” the tool’s internal action is shown as a standard Compose: { "type": "Compose", "inputs": "@outputs('Create_CSV_payload')" } This is intentional. Even though the CSV already exists in the workflow, the tool still needs a concrete action that produces the value it returns to the agent. The Compose step: pins the tool output to a single source of truth ( Create_CSV_payload ), and creates a stable boundary: “this is the exact CSV string the agent validates,” independent of other workflow state. Put simply: the Compose action isn’t there because Logic Apps can’t access the CSV—it’s there to make the agent/tool interface explicit, repeatable, and easy to troubleshoot. What “tool parameters” are (in practical terms) In Logic Apps agent workflows, a tool is a named sequence of one or more actions that the agent can invoke while executing its instructions. A tool parameter is the tool’s input/output contract exposed to the agent. In this screenshot, that contract is defined under Agent Parameters, where you specify: Name: CSV Payload Type: String Description: “The CSV payload received from SAP…” This matters because it clarifies (for both the model and the human reader) what the tool represents and what data it is responsible for supplying. With Tool #1 providing the rules document and Tool #2 providing the CSV dataset, Tool #3 is where the agent produces workflow-ready outputs (summary + invalid IDs + filtered payload) that the downstream steps can act on. 2.3 Tool 3: Summarize CSV payload review The third tool, Summarize CSV payload review, is where the agent stops being “an evaluator” and becomes a producer of workflow-ready outputs. It does most of the heavy lifting so let's go into the details. Instead of returning one blob of prose, the tool defines three explicit agent parameters—each with a specific format and purpose—so the workflow can reliably consume the results in downstream actions. In Logic Apps agent workflows, tools are explicitly defined tasks the agent can invoke, and each tool can be structured around actions and schemas that keep the loop predictable (see Agent Workflows Concepts). Figure: Tool #3 (“Summarize CSV payload review”) defines three structured agent outputs Description is not just documentation—it’s the contract the model is expected to satisfy, and it strongly shapes what the agent considers “relevant” when generating outputs. The parameters are: Validation summary (String) Goal: a human-readable summary that can be dropped straight into email. In the screenshot, the description is very explicit about shape and content: “expected format is an HTML table” “create a list of all orderids that have failed” “create a CSV document… only for the orderid values that failed… each row on a separate line” “include title row only in the email body” This parameter is designed for presentation: it’s the thing you want humans to read first. InvalidOrderIds (String, CSV format) Goal: a machine-friendly list of identifiers the workflow can use deterministically. The key part of the description (highlighted in the image) is: “The format is CSV.” That single sentence is doing a lot of work: it tells the model to emit a comma-separated list, which you then convert into an array in the workflow using split(...). Invalid CSV payload (String, one row per line) Goal: the failed rows extracted from the original dataset, in a form that downstream steps can reuse. The description constrains the output tightly: “original CSV rows… for the orderid values that failed validation” “each row must be on a separate line” “keep the title row only for the email body and remove it otherwise” This parameter is designed for automation: it becomes input to remediation steps (like transforming rows to XML and creating IDocs), not just a report. What “agent parameters” do here (and why they matter) A useful way to think about agent parameters is: they are the “typed return values” of a tool. Tools in agent workflows exist to structure work into bounded tasks the agent can perform, and a schema/parameter contract makes the results consumable by the rest of the workflow (see Agent Workflows Concepts). In this tool, the parameters serve two purposes at once: They guide the agent toward salient outputs. The descriptions explicitly name what matters: “failed orderids,” “HTML table,” “CSV format,” “one row per line,” “header row rules.” That phrasing makes it much harder for the model to “wander” into irrelevant commentary. They align with how the workflow will parse and use the results. By stating “ InvalidOrderIds is CSV,” you make it trivially parseable (split), and by stating “Invalid CSV payload is one row per line,” you make it easy to feed into later transformations. Why the wording works (and what wording tends to work best) What’s interesting about the parameter descriptions is that they combine three kinds of constraints: Output format constraints (make parsing deterministic) “expected format is an HTML table” “The format is CSV.” “each row must be on a separate line” These format cues help the agent decide what to emit and help you avoid brittle parsing later. Output selection constraints (force relevance) “only for the orderid values that failed validation” “Create a list of all orderids that have failed” This tells the agent what to keep and what to ignore. Output operational constraints (tie outputs to downstream actions) “Include title row only in the email body” “remove it otherwise” This explicitly anticipates downstream usage (email vs remediation), which is exactly the kind of detail models often miss unless you state it. Rule of thumb: wording works best when it describes what to produce, in what format, with what filtering rules, and why the workflow needs it. How these parameters tie directly to the downstream actions The next picture makes the design intent very clear: each parameter is immediately “bound” to a normal workflow value via Compose actions and then used by later steps. This is the pattern we want: agent output → Compose → (optional) normalization → reused by deterministic workflow actions. It’s the opposite of “read the model output and hope.” This is the reusable pattern: Decide the minimal set of outputs the workflow needs. Specify formats that are easy to parse. Write parameter descriptions that encode both selection and formatting constraints. Immediately bind outputs to workflow variables via Compose/ SetVariable actions. The main takeaway from this tool is that the agent is being forced into a structured contract: three outputs with explicit formats and clear intent. That contract is what makes the rest of the workflow deterministic—Compose actions can safely read @agentParameters(...), the workflow can safely split(...) the invalid IDs, and downstream actions can treat the “invalid payload” as real data rather than narrative. I'll show later how this same “parameter-first” design scales to other agent tools. 2.4 Turning agent outputs into a verification email Once the agent has produced structured outputs (Validation summary, InvalidOrderIds , and Invalid CSV payload), the next goal is to make those outputs operational: humans need a quick summary of what failed, and the workflow needs machine‑friendly values it can reuse downstream. The design here is intentionally straightforward: the workflow converts each agent parameter into a first‑class workflow output (via Compose actions and one variable assignment), then binds those values directly into the Office 365 email body. The result is an email that is both readable and actionable—without anyone needing to open run history. The figure below shows how the outputs of Summarize CSV payload review are mapped into the verification email. On the left, the tool produces three values via subsequent actions (Summary, Invalid order ids, and Invalid CSV payload), and the workflow also normalizes the invalid IDs into an array (Save invalid order ids). On the right, the Send verification summary action composes the email body using those same values as dynamic content tokens. Figure: Mapping agent outputs to the verification email The important point is that the email is not constructed by “re-prompting” or “re-summarizing.” It is assembled from already-structured outputs. This mapping is intentionally direct: each piece of the email corresponds to one explicit output from the agent tool. The workflow doesn’t interpret or transform the summary beyond basic formatting—its job is to preserve the agent’s structured outputs and present them consistently. The only normalization step happens for InvalidOrderIds , where the workflow also converts the CSV string into an array ( ArrayOfInvalidOrderIDs ) for later filtering and analysis steps. The next figure shows a sample verification email produced by this pipeline. It illustrates the three-part structure: an HTML validation summary table, the raw invalid order ID list, and the extracted invalid CSV rows: Figure: Sample verification email — validation summary table + invalid order IDs + invalid CSV rows. The extracted artifacts InvalidOrderIds and Invalid CSV payload are used in the downstream actions that persist failed rows as IDocs for later processing, which were presented in Part 1. I will get back to this later to talk about reusing the validation agent. Next however I will go over the data analysis part of the AI integration. 3. Analysis Phase: from validated dataset to HTML output After the validation agent loop finishes, the workflow enters a second AI phase: analysis. The validation phase is deliberately about correctness (what to exclude and why). The analysis phase is about insight, and it runs on the remaining dataset after invalid rows are filtered out. At a high level, this phase has three steps: Call Azure OpenAI to analyze the CSV dataset while explicitly excluding invalid OrderIDs . Extract the model’s text output from the OpenAI response object. Convert the model’s markdown output into HTML so it renders cleanly in email (and in the SAP response envelope). 3.1 OpenAI component: the “Analyze data” call The figure below shows the Analyze data action that drives the analysis phase. This action is executed after the Data Validation Agent completes, and it uses three messages: a system instruction that defines the task, the CSV dataset as input, and a second user message that enumerates the OrderIDs to exclude (the invalid IDs produced by validation). Figure: Azure OpenAI analysis call. The analysis call is structured as: system: define the task and constraints user: provide the dataset user: provide exclusions derived from validation system: Analyze dataset; provide trends/predictions; exclude specified orderids. user: <csv payload=""> user: Excluded orderids: <comma-separated ids="" invalid=""></comma-separated></csv> Two design choices are doing most of the work here: The model is given the dataset and the exclusions separately. This avoids ambiguity: the dataset is one message, and the “do not include these OrderIDs ” constraint is another. The exclusion list is derived from validation output, not re-discovered during analysis. The analysis step doesn’t re-validate; it consumes the validation phase’s results and focuses purely on trends/predictions. 3.2 Processing the response The next figure shows how the workflow turns the Azure OpenAI response into a single string that can be reused for email and for the SAP response. The workflow does three things in sequence: it parses the response JSON, extracts the model’s text content, and then passes that text into an HTML formatter. Figure: Processing the OpenAI response. This is the only part of the OpenAI response you need to understand for this workflow: Analyze_data response └─ choices[] (array) └─ [0] (object) └─ message (object) └─ content (string) <-- analysis text Everything else in the OpenAI response (filters, indexes, metadata) is useful for auditing but not required to build the final user-facing output. 3.3 Crafting the output to HTML The model’s output is plain text and often includes lightweight markdown structures (headings, lists, separators). To make the analysis readable in email (and safe to embed in the SAP response envelope), the workflow converts the markdown into HTML. The script was generated with copilot. Source code snippet may be found in Part 1. The next figure shows what the formatted analysis looks like when rendered. Not the explicit reference to the excluded OrderIDs and summary of the remaining dataset before listing trend observations. Figure: Example analysis output after formatting. 4. Closing the loop: persisting invalid rows as IDocs In Part 1, I introduced an optional remediation branch: when validation finds bad rows, the workflow can persist them into SAP as custom IDocs for later handling. In Part 2, after unpacking the agent loop, I want to reconnect those pieces and show the “end of the story”: the destination workflow creates IDocs for invalid data, and a second destination workflow receives those IDocs and produces a consolidated audit trail in Blob Storage. This final section is intentionally pragmatic. It shows: where the IDoc creation call happens, how the created IDocs arrive downstream, and how to safely handle many concurrent workflow instances writing to the same storage artifact (one instance per IDoc). 4.1 From “verification summary” to “Create all IDocs” The figure below shows the tail end of the verification summary flow. Once the agent produces the structured validation outputs, the workflow first emails the human-readable summary, then converts the invalid CSV rows into an SAP-friendly XML shape, and finally calls the RFC that creates IDocs from those rows. Figure: End of the validation/remediation branch. This is deliberately a “handoff point.” After this step, the invalid rows are no longer just text in an email—they become durable SAP artifacts (IDocs) that can be routed, retried, and processed independently of the original workflow run. 4.2 Z_CREATE_ONLINEORDER_IDOC and the downstream receiver The next figure is the same overview from Part 1. I’m reusing it here because it captures the full loop: the workflow calls Z_CREATE_ONLINEORDER_IDOC , SAP converts the invalid rows into custom IDocs, and Destination workflow #2 receives those IDocs asynchronously (one workflow run per IDoc). Figure 2: Invalid rows persisted as custom IDocs. This pattern is intentionally modular: Destination workflow #1 decides which rows are invalid and optionally persists them. SAP encapsulates the IDoc creation mechanics behind a stable RFC ( Z_CREATE_ONLINEORDER_IDOC ). Destination workflow #2 processes each incoming IDoc independently, which matches how IDoc-driven integrations typically behave in production. 4.3 Two phases in Destination workflow #2: AI agent + Blob Storage logging In the receiver workflow, there are two distinct phases: AI agent phase (per-IDoc): reconstruct a CSV view from the incoming IDoc payload and (optionally) run the same validation logic. Blob storage phase (shared output): append a normalized “verification line” into a shared blob in a concurrency-safe way. It’s worth calling out: in this demo, the IDocs being received were created from already-validated outputs upstream, so you could argue the second validation is redundant. I keep it anyway for two reasons: it demonstrates that the agent tooling is reusable with minimal changes, and in a general integration, Destination workflow #2 may receive IDocs from multiple sources, not only from this pipeline—so “validate on receipt” can still be valuable. 4.3.1 AI agent phase The figure below shows the validation agent used in Destination workflow #2. The key difference from the earlier agent loop is the output format: instead of producing an HTML summary + invalid lists, this agent writes a single “audit line” that includes the IDoc correlation key ( DOCNUM ) along with the order ID and the failed rules. Figure: Destination workflow #2 agent configuration. The reusable part here is the tooling structure: rules still come from the same validation document, the dataset is still supplied as CSV, and the summarization tool outputs a structured value the workflow can consume deterministically. The only meaningful change is “what shape do I want the output to take,” which is exactly what the agent parameter descriptions control. The next figure zooms in on the summarization tool parameter in Destination workflow #2. Instead of three outputs, this tool uses a single parameter ( VerificationInfo ) whose description forces a consistent line format anchored on DOCNUM . Figure 4: VerificationInfo parameter. This is the same design principle as Tool #3 in the first destination workflow: describe the output as a contract, not as a vague request. The parameter description tells the agent exactly what must be present ( DOCNUM + OrderId + failed rules) and therefore makes it straightforward to append the output to a shared log without additional parsing. Interesting snippets Extracting DOCNUM from the IDoc control record and carry it through the run: xpath(xml(triggerBody()?['content']), 'string(/*[local-name()="Receive"] /*[local-name()="idocData"] /*[local-name()="EDI_DC40"] /*[local-name()="DOCNUM"])') 4.3.2 Blob Storage phase Destination workflow #2 runs one instance per inbound IDoc. That means multiple runs can execute at the same time, all trying to write to the same “ ValidationErrorsYYYYMMDD.txt ” artifact. The figure below shows the resulting appended output: one line per IDoc, each line beginning with DOCNUM , which becomes the stable correlation key. Destination workflow #2 runs one instance per inbound IDoc, so multiple instances can attempt to write to the same daily “validation errors” append blob at the same time. The figure below shows the concurrency control pattern I used to make those writes safe: a short lease acquisition loop that retries until it owns the blob lease, then appends the verification line(s), and finally releases the lease. Figure: Concurrency-safe append pattern. Reading the diagram top‑to‑bottom, the workflow uses a simple lease → append → release pattern to make concurrent writes safe. Each instance waits briefly (Delay), attempts to acquire a blob lease (Acquire validation errors blob lease), and loops until it succeeds (Set status code → Until lease is acquired). Once a lease is obtained, the workflow stores the lease ID (Save lease id), appends its verification output under that lease (Append verification results), and then releases the lease (Release the lease) so the next workflow instance can write. Implementation note: the complete configuration for this concurrency pattern (including the HTTP actions, headers, retries, and loop conditions) is included in the attached artifacts, in the workflow JSON for Destination workflow #2. 5. Concluding remarks Part 2 zoomed in on the AI boundary inside the destination workflows and made it concrete: what the agent sees, what it is allowed to do, what it must return, and how those outputs drive deterministic workflow actions. The practical outcomes of Part 2 are: A tool-driven validation agent that produces workflow artifacts, not prose. The validation loop is constrained by tools and parameter schemas so its outputs are immediately consumable: an email-friendly validation summary, a machine-friendly InvalidOrderIds list, and an invalid-row payload that can be remediated. A clean separation between validation and analysis. Validation decides what not to trust (invalid IDs / rows) and analysis focuses on what is interesting in the remaining dataset. The analysis prompt makes the exclusion rule explicit by passing the dataset and excluded IDs as separate messages. A repeatable response-processing pipeline. You extract the model’s text from a stable response path ( choices[0].message.content ), then shape it into HTML once (markdown → HTML) so the same formatted output can be reused for email and the SAP response envelope. A “reuse with minimal changes” pattern across workflows. Destination workflow #2 shows the same agent principles applied to IDoc reception, but with a different output contract optimized for logging: DOCNUM + OrderId + FailedRules . This demonstrates that the real reusable asset is the tool + parameter contract design. Putting It All Together We have a full integration story where SAP, Logic Apps, AI, and IDocs are connected with explicit contracts and predictable behavior: Part 1 established the deterministic integration foundation. SAP ↔ Logic Apps connectivity (gateway/program wiring) RFC payload/response contracts ( IT_CSV , response envelope, error semantics) predictable exception propagation back into SAP an optional remediation branch that persists invalid rows as IDocs via a custom RFC ( Z_CREATE_ONLINEORDER_IDOC ) and the end-to-end response handling pattern in the caller workflow. Part 2 layered AI on top without destabilizing the contracts. Agent loop + tools for rule retrieval and validation output schemas that convert “reasoning” into workflow artifacts a separate analysis step that consumes validated data and produces formatted results and an asynchronous IDoc receiver that logs outcomes safely under concurrency. The reason it works as a two-part series is that the two layers evolve at different speeds: The integration layer (Part 1) should change slowly. It defines interoperability: payload shapes, RFC names, error contracts, and IDoc interfaces. The AI layer (Part 2) is expected to iterate. Prompts, rule documents, output formatting, and agent tool design will evolve as you tune behavior and edge cases. References Logic Apps Agentic Workflows with SAP - Part 1: Infrastructure 🤖 Agent Loop Demos 🤖 | Microsoft Community Hub Agent Workflows Concepts Workflows with AI Agents and Models - Azure Logic Apps Built-in OpenAI Connector How to connect to AI foundry Create Autonomous AI Agent Workflows - Azure Logic Apps Handling Errors in SAP BAPI Transactions Access SAP from workflows Create common SAP workflows Generate Schemas for SAP Artifacts via Workflows Exception Handling | ABAP Keyword Documentation Handling and Propagating Exceptions - ABAP Keyword Documentation SAP .NET Connector 3.1 Overview SAP .NET Connector 3.1 Programming Guide Connect to Azure AI services from Workflows All supporting content for this post may be found in the companion GitHub repository.Logic Apps Agentic Workflows with SAP - Part 1: Infrastructure
When you integrate Azure Logic Apps with SAP, the “hello world” part is usually easy. The part that bites you later is data quality. In SAP-heavy flows, validation isn’t a nice-to-have — it’s what makes the downstream results meaningful. If invalid data slips through, it can get expensive fast: you may create incorrect business documents, trigger follow-up processes, and end up in a cleanup path that’s harder (and more manual) than building validation upfront. And in “all-or-nothing” transactional patterns, things get even more interesting: one bad record can force a rollback strategy, compensating actions, or a whole replay/reconciliation story you didn’t want to own. See for instance Handling Errors in SAP BAPI Transactions | Microsoft Community Hub to get an idea of the complexity in a BizTalk context. That’s the motivation for this post: a practical starter pattern that you can adapt to many data shapes and domains for validating data in a Logic Apps + SAP integration. Note: For the full set of assets used here, see the companion GitHub repository (workflows, schemas, SAP ABAP code, and sample files). 1. Introduction Scenario overview The scenario is intentionally simple, but it mirrors what shows up in real systems: A Logic App workflow sends CSV documents to an SAP endpoint. SAP forwards the payload to a second Logic App workflow that performs: rule-based validation (based on pre-defined rules) analysis/enrichment (market trends, predictions, recommendations) The workflow either: returns validated results (or validation errors) to the initiating workflow, or persists outputs for later use For illustration, I’m using fictitious retail data. The content is made up, but the mechanics are generic: the same approach works for orders, inventory, pricing, master data feeds, or any “file in → decision out” integration. You’ll see sample inputs and outputs below to keep the transformations concrete. What this post covers This walkthrough focuses on the integration building blocks that tend to matter in production: Calling SAP RFCs from Logic App workflows, and invoking Logic App workflows from SAP function modules Using the Logic Apps SAP built-in trigger Receiving and processing IDocs Returning responses and exceptions back to SAP in a structured, actionable way Data manipulation patterns in Logic Apps, including: parsing and formatting inline scripts XPath (where it fits, and where it becomes painful). Overall Implementation A high-level view of the implementation is shown below. The source workflow handles end-to-end ingestion—file intake, transformation, SAP integration, error handling, and notifications—using Azure Logic Apps. The destination workflows focus on validation and downstream processing, including AI-assisted analysis and reporting, with robust exception handling across multiple technologies. I’ll cover the AI portion in a follow-up post. Note on AI-assisted development Most of the workflow “glue” in this post—XPath, JavaScript snippets, and Logic Apps expressions—was built with help from Copilot and the AI assistant in the designer (see Get AI-assisted help for Standard workflows - Azure Logic Apps | Microsoft Learn). In my experience, this is exactly where AI assistance pays off: generating correct scaffolding quickly, then iterating based on runtime behavior. I’ve also included SAP ABAP snippets for the SAP-side counterpart. You don’t need advanced ABAP knowledge to follow along; the snippets are deliberately narrow and integration-focused. I include them because it’s hard to design robust integrations if you only understand one side of the contract. When you understand how SAP expects to receive data, how it signals errors, and where transactional boundaries actually are, you end up with cleaner workflows and fewer surprises. 2. Source Workflow This workflow is a small, end‑to‑end “sender” pipeline: it reads a CSV file from Azure Blob Storage, converts the rows into the SAP table‑of‑lines XML shape expected by an RFC, calls Z_GET_ORDERS_ANALYSIS via the SAP connector, then extracts analysis or error details from the RFC response and emails a single consolidated result. The name of the data file is a parameter of the logic app. At a high level: Input: an HTTP request (used to kick off the run) + a blob name. Processing: CSV → array of rows → XML (…) → RFC call Output: one email containing either: the analysis (success path), or a composed error summary (failure path). The diagram below summarizes the sender pipeline: HTTP trigger → Blob CSV (header included) → rows → SAP RFC → parse response → email. Two design choices are doing most of the work here. First, the workflow keeps the CSV transport contract stable by sending the file as a verbatim list of lines—including the header—wrapped into … elements under IT_CSV . Second, it treats the RFC response as the source of truth: EXCEPTIONMSG and RETURN/MESSAGE drive a single Has errors gate, which determines whether the email contains the analysis or a consolidated failure summary. Step-by-step description Phase 0 — Trigger Trigger — When_an_HTTP_request_is_received The workflow is invoked via an HTTP request trigger (stateful workflow). Phase 1 — Load and split the CSV Read file — Read_CSV_orders_from_blob Reads the CSV from container onlinestoreorders using the blob name from @parameters('DataFileName'). The name of the data file is a parameter of the logic app. Split into rows — Extract_rows Splits the blob content on \r\n, producing an array of CSV lines. Design note: Keeping the header row is useful when downstream validation or analysis wants column names, and it avoids implicit assumptions in the sender workflow. Phase 2 — Shape the RFC payload Convert CSV rows to SAP XML — Transform_CSV_to_XML Uses JavaScript to wrap each CSV row (including the header line) into the SAP line structure and XML‑escape special characters. The output is an XML fragment representing a table of ZTY_CSV_LINE rows. Phase 3 — Call SAP and extract response fields Call the RFC — [RFC]_ Z_GET_ORDERS_ANALYSIS Invokes Z_GET_ORDERS_ANALYSIS with an XML body containing … built from the transformed rows. Note that a <DEST>...</DEST> element can also be provided to override the default value in the function module definition. Extract error/status — Save_EXCEPTION_message and Save_RETURN_message Uses XPath to pull: EXCEPTIONMSG from the RFC response, and the structured RETURN / MESSAGE field. Phase 4 — Decide success vs failure and notify Initialize output buffer — Initialize_email_body Creates the EmailBody variable used by both success and failure cases. Gate — Has_errors Determines whether to treat the run as failed based on: EXCEPTIONMSG being different from "ok", or RETURN / MESSAGE being non‑empty. Send result — Send_an_email_(V2) Emails either: the extracted ANALYSIS (success), or a concatenated error summary including RETURN / MESSAGE plus message details ( MESSAGE_V1 … MESSAGE_V4 ) and EXCEPTIONMSG . Note: Because the header row is included in IT_CSV , the SAP-side parsing/validation treats the first line as column titles (or simply ignores it). The sender workflow stays “schema-agnostic” by design. Useful snippets Snippet 1 — Split the CSV into rows split(string(body('Read_CSV_orders_from_blob')?['content']), '\r\n') Tip: If your CSV has a header row you don’t want to send to SAP, switch back to: @skip(split(string(body('Read_CSV_orders_from_blob')?['content']), '\r\n'), 1) Snippet 2 — JavaScript transform: “rows → SAP table‑of‑lines XML” const lines = workflowContext.actions.Extract_rows.outputs; function xmlEscape(value) { return String(value) .replace(/&/g, "&") .replace(//g, ">") .replace(/"/g, """) .replace(/'/g, "'"); } // NOTE: we don't want to keep empty lines (which can be produced by reading the blobs) // the reason being that if the recipient uses a schema to validate the xml, // it may reject it if it does not allow empty nodes. const xml = lines .filter(line => line && line.trim() !== '') // keep only non-empty lines .map(line => `<zty_csv_line><line>${xmlEscape(line)}</line></zty_csv_line>`) .join(''); return { xml }; Snippet 3 — XPath extraction of response fields (namespace-robust) EXCEPTIONMSG: @xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string( /*[local-name()="Z_GET_ORDERS_ANALYSISResponse"] /*[local-name()="EXCEPTIONMSG"])') RETURN/MESSAGE: @xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string( /*[local-name()="Z_GET_ORDERS_ANALYSISResponse"] /*[local-name()="RETURN"] /*[local-name()="MESSAGE"])') Snippet 4 — Failure email body composition concat( 'Error message: ', outputs('Save_RETURN_message'), ', details: ', xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string(//*[local-name()=\"MESSAGE_V1\"])'), xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string(//*[local-name()=\"MESSAGE_V2\"])'), xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string(//*[local-name()=\"MESSAGE_V3\"])'), xpath(body('[RFC]_Call_Z_GET_ORDERS_ANALYSIS')?['content'], 'string(//*[local-name()=\"MESSAGE_V4\"])'), '; ', 'Exception message: ', outputs('Save_EXCEPTION_message'), '.') 3. SAP Support To make the SAP/Logic Apps boundary simple, I model the incoming CSV as a table of “raw lines” on the SAP side. The function module Z_GET_ORDERS_ANALYSIS exposes a single table parameter, IT_CSV , typed using a custom line structure. Figure: IT_CSV is a table of CSV lines ( ZTY_CSV_LINE ), with a single LINE field ( CHAR2048 ). IT_CSV uses the custom structure ZTY_CSV_LINE , which contains a single component LINE ( CHAR2048 ). This keeps the SAP interface stable: the workflow can send CSV lines without SAP having to know the schema up front, and the parsing/validation logic can evolve independently. The diagram below shows the plumbing that connects SAP to Azure Logic Apps in two common patterns: SAP sending IDocs to a workflow and SAP calling a remote-enabled endpoint via an RFC destination. I’m showing all three pieces together—the ABAP call site, the SM59 RFC destination, and the Logic Apps SAP built-in trigger—because most “it doesn’t work” problems come down to a small set of mismatched configuration values rather than workflow logic. The key takeaway is that both patterns hinge on the same contract: Program ID plus the SAP Gateway host/service. In SAP, those live in SM59 (TCP/IP destination, registered server program). In Logic Apps, the SAP built-in trigger listens using the same Program ID and gateway settings, while the trigger configuration (for example, IDoc format and degree of parallelism) controls how messages are interpreted and processed. Once these values line up, the rest of the implementation becomes “normal workflow engineering”: validation, predictable error propagation, and response shaping. Before diving into workflow internals, I make the SAP-side contract explicit. The function module interface below shows the integration boundary: CSV lines come in as IT_CSV , results come back as ANALYSIS , and status/error information is surfaced both as a human-readable EXCEPTIONMSG and as a structured RETURN ( BAPIRET2 ). I also use a dedicated exception ( SENDEXCEPTIONTOSAPSERVER ) to signal workflow-raised failures cleanly. Contract (what goes over RFC): Input: IT_CSV (CSV lines) Outputs: ANALYSIS (analysis payload), EXCEPTIONMSG (human-readable status) Return structure: RETURN ( BAPIRET2 ) for structured SAP-style success/error Custom exception: SENDEXCEPTIONTOSAPSERVER for workflow-raised failures Here is the ABAP wrapper that calls the remote implementation and normalizes the result. FUNCTION z_get_orders_analysis. *"---------------------------------------------------------------------- *" This module acts as a caller wrapper. *" Important: the remote execution is determined by DESTINATION. *" Even though the function name is the same, this is not recursion: *" the call runs in the remote RFC server registered under DESTINATION "DEST". *"---------------------------------------------------------------------- *" Contract: *" TABLES it_csv "CSV lines *" IMPORTING analysis "Result payload *" EXPORTING exceptionmsg "Human-readable status / error *" CHANGING return "BAPIRET2 return structure *" EXCEPTIONS sendexceptiontosapserver *"---------------------------------------------------------------------- CALL FUNCTION 'Z_GET_ORDERS_ANALYSIS' DESTINATION dest IMPORTING analysis = analysis TABLES it_csv = it_csv CHANGING return = return EXCEPTIONS sendexceptiontosapserver = 1 system_failure = 2 MESSAGE exceptionmsg communication_failure = 3 MESSAGE exceptionmsg OTHERS = 4. CASE sy-subrc. WHEN 0. exceptionmsg = 'ok'. "Optional: normalize success into RETURN for callers that ignore EXCEPTIONMSG IF return-type IS INITIAL. return-type = 'S'. return-message = 'OK'. ENDIF. WHEN 1. exceptionmsg = |Exception from workflow: SENDEXCEPTIONTOSAPSERVER { sy-msgv1 }{ sy-msgv2 }{ sy-msgv3 }{ sy-msgv4 }|. return-type = 'E'. return-message = exceptionmsg. WHEN 2 OR 3. "system_failure / communication_failure usually already populate exceptionmsg IF exceptionmsg IS INITIAL. exceptionmsg = |RFC system/communication failure.|. ENDIF. return-type = 'E'. return-message = exceptionmsg. WHEN OTHERS. exceptionmsg = |Error in workflow: { sy-msgv1 }{ sy-msgv2 }{ sy-msgv3 }{ sy-msgv4 }|. return-type = 'E'. return-message = exceptionmsg. ENDCASE. ENDFUNCTION. The wrapper is intentionally small: it forwards the payload to the remote implementation via the RFC destination and then normalizes the outcome into a predictable shape. The point isn’t fancy ABAP — it’s reliability. With a stable contract ( IT_CSV, ANALYSIS, RETURN, EXCEPTIONMSG ) the Logic Apps side can evolve independently while SAP callers still get consistent success/error semantics. Important: in 'CALL FUNCTION 'Z_GET_ORDERS_ANALYSIS' DESTINATION dest' the name of the called function should be the same as the name of the ABAP wrapper function module, the reason being that the SAP built-in trigger in the logic app uses the function module signature as the contract (i.e. metadata). Also note that in the provided companion artifacts, a default value was assigned to 'dest' in the function module definition. But it can also be specified in the request (DEST element). Z_GET_ORDERS_ANALYSIS . To sum up, the integration is intentionally shaped around three outputs: the raw input table ( IT_CSV ), a standardized SAP return structure ( RETURN / BAPIRET2 ), and a readable status string ( EXCEPTIONMSG ). The custom exception ( SENDEXCEPTIONTOSAPSERVER ) gives me a clean way to surface workflow failures back into SAP without burying them inside connector-specific error payloads. This is depicted in the figure below. 4. Destination Workflow The diagram below shows the destination workflow at a high level. I designed it as a staged pipeline: guard early, normalize input, validate, and then split the workload into two paths—operational handling of invalid records (notifications and optional IDoc remediation) and analysis of the validated dataset. Importantly, the SAP response is intentionally narrow: SAP receives only the final analysis (or a structured error), while validation details are delivered out-of-band via email. How to read this diagram Guardrail: Validate requested action ensures the workflow only handles the expected request. Normalize: Create CSV payload converts the inbound content into a consistent CSV representation. Validate: Data Validation Agent identifies invalid records (and produces a summary). Operational handling (invalid data): invalid rows are reported by email and may optionally be turned into IDocs (right-hand block). Analyze (valid data): Analyze data runs only on the validated dataset (invalid IDs excluded). Outputs: users receive Email analysis, while SAP receives only the analysis (or a structured error) via Respond to SAP server. Figure: Destination workflow with staged validation, optional IDoc remediation, and an SAP response . Reading the workflow top-to-bottom, the main design choice is separation of concerns. Validation is used to filter and operationalize bad records (notify humans, optionally create IDocs), while the SAP-facing response stays clean and predictable: SAP receives the final analysis for the validated dataset, or an error if the run can’t complete. This keeps the SAP contract stable even as validation rules and reporting details evolve. Step‑by‑step walkthrough Phase 0 — Entry and routing Trigger — When a message is received The workflow starts when an inbound SAP message is delivered to the Logic Apps SAP built‑in trigger. Guardrail — Validate requested action (2 cases) The workflow immediately checks whether the inbound request is the operation it expects (for example, the function/action name equals Z_GET_ORDERS_ANALYSIS ). If the action does not match: the workflow sends an exception back to SAP describing the unexpected action and terminates early (fail fast). If the action matches: processing continues. Phase 1 — Normalize input into a workflow‑friendly payload Prepare input — Create CSV payload The workflow extracts CSV lines from the inbound (XML) SAP payload and normalizes them into a consistent CSV text payload that downstream steps can process reliably. Initialize validation state — Initialize array of invalid order ids The workflow creates an empty array variable to capture order IDs that fail validation. This becomes the “validation output channel” used later for reporting, filtering, and optional remediation. Phase 2 — Validate the dataset (AI agent loop) Validate — Data Validation Agent (3 cases) This stage performs rule‑based validation using an agent pattern (backed by Azure OpenAI). Conceptually, it does three things (as shown in the diagram’s expanded block): Get validation rules: retrieves business rules from a SharePoint‑hosted validation document. The location of the validation rules file is a parameter of the logic app. Get CSV payload: loads the normalized CSV created earlier. Summarize CSV payload review: evaluates the CSV against the rules and produces structured validation outputs. Outputs produced by validation: A list of invalid order IDs The corresponding invalid CSV rows A human‑readable validation summary Note: The detailed AI prompt/agent mechanics are covered in Part 2. In Part 1, the focus is on the integration flow and how data moves. Phase 3 — Operational handling of invalid records (email + optional SAP remediation) After validation, the workflow treats invalid records as an operational concern: they are reported to humans and can optionally be routed into an SAP remediation path. This is shown in the right‑hand “Create IDocs” block. Notify — Send verification summary The workflow sends an email report (Office 365) to configured recipients containing: the validation summary the invalid order IDs the invalid CSV payload (or the subset of invalid rows) Transform — Transform CSV to XML The workflow converts the invalid CSV lines into an XML format that is suitable for SAP processing. Optional remediation — [RFC] Create all IDocs (conditional) If the workflow parameter (for example, CreateIDocs) is enabled, the workflow calls an SAP RFC (e.g., Z_CREATE_ONLINEORDER_IDOC ) to create IDocs from the transformed invalid data. Why this matters: Validation results are made visible (email) and optionally actionable (IDocs), without polluting the primary analysis response that SAP receives. Phase 4 — Analyze only the validated dataset (AI analysis) The workflow runs AI analysis on the validated dataset, explicitly excluding invalid order IDs discovered during the validation phase. The analysis prompt instructs the model to produce outputs such as trends, predictions, and recommendations. Note: The AI analysis prompt design and output shaping are covered in Part 2. Phase 5 — Post‑process the AI response and publish outputs Package results — Process analysis results (Scope) The workflow converts the AI response into a format suitable for email and for SAP consumption: Parse the OpenAI JSON response Extract the analysis content Convert markdown → HTML using custom JavaScript formatting Outputs Email analysis: sends the formatted analysis to recipients. Respond to SAP server: returns only the analysis (and errors) to SAP. Key design choice: SAP receives a clean, stable contract—analysis on success, structured error on failure. Validation details are handled out‑of‑band via email (and optionally via IDoc creation). Note: the analysis email sent by the destination workflow is there for testing purposes, to verify that the html content remains the same as it is sent back to the source workflow. Useful snippets Snippet 1 - Join each CSV line in the XML to make a CSV table: join( xpath( xml(triggerBody()?['content']), '/*[local-name()=\"Z_GET_ORDERS_ANALYSIS\"] /*[local-name()=\"IT_CSV\"] /*[local-name()=\"ZTY_CSV_LINE\"] /*[local-name()=\"LINE\"]/text()' ), '\r\n') Note: For the sake of simplicity, XPath is used here and throughout all places where XML is parsed. In the general case however, the Parse XML with schema action is the better and recommended way to strictly enforce the data contract between senders and receivers. More information about Parse XML with schema is provided in Appendix 1. Snippet 2 - Format markdown to html (simplified): const raw = workflowContext.actions.Extract_analysis.outputs; // Basic HTML escaping for safety (keeps <code> blocks clean) const escapeHtml = s => s.replace(/[&<>"]/g, c => ({'&':'&','<':'<','>':'>','"':'"'}[c])); // Normalize line endings let md = raw; // raw.replace(/\r\n/g, '\n').trim(); // Convert code blocks (``` ... ```) md = md.replace(/```([\s\S]*?)```/g, (m, p1) => `<pre><code>${escapeHtml(p1)}</code></pre>`); // Horizontal rules --- or *** md = md.replace(/(?:^|\n)---+(?:\n|$)/g, '<hr/>'); // Headings ###### to # for (let i = 6; i >= 1; i--) { const re = new RegExp(`(?:^|\\n)${'#'.repeat(i)}\\s+(.+?)\\s*(?=\\n|$)`, 'g'); md = md.replace(re, (m, p1) => `<h${i}>${p1.trim()}</h${i}>`); } // Bold and italic md = md.replace(/\*\*([^*]+)\*\*/g, '<strong>$1</strong>'); md = md.replace(/\*([^*]+)\*/g, '<em>$1</em>'); // Unordered lists (lines starting with -, *, +) md = md.replace(/(?:^|\n)([-*+]\s.+(?:\n[-*+]\s.+)*)/g, (m) => { const items = m.trim().split(/\n/).map(l => l.replace(/^[-*+]\s+/, '').trim()); return '\n<ul>' + items.map(i => `<li>${i}</li>`).join('\n') + '</ul>'; }); // Paragraphs: wrap remaining text blocks in <p>...</p> const blocks = md.split(/\n{2,}/).map(b => { if (/^<h\d>|^<ul>|^<pre>|^<hr\/>/.test(b.trim())) return b; return `<p>${b.replace(/\n/g, '<br/>')}</p>`; }); const html = blocks.join(''); return { html }; 5. Exception Handling To illustrate exception handling, we supposed that multiple workflows may listen to the same program id (by design or unexpectedly) and could therefore receive messages that were meant for others. So the first thing that happens is validate that the function name is as expected. It is shown below. In this section I show three practical ways to surface workflow failures back to SAP using the Logic Apps action “Send exception to SAP server”, and the corresponding ABAP patterns used to handle them. The core idea is the same in all three: Logic Apps raises an exception on the SAP side, SAP receives it as an RFC exception, and your ABAP wrapper converts that into something predictable (for example, a readable EXCEPTIONMSG , a populated RETURN , or both). The differences are in how much control you want over the exception identity and whether you want to leverage SAP message classes for consistent, localized messages. 5.1 Default exception This first example shows the default behavior of Send exception to SAP server. When the action runs without a custom exception name configuration, the connector raises a pre-defined exception that can be handled explicitly in ABAP. On the Logic Apps side, the action card “Send exception to SAP server” sends an Exception Error Message (for example, “Unexpected action in request: …”). On the ABAP side, the RFC call lists SENDEXCEPTIONTOSAPSERVER = 1 under EXCEPTIONS , and the code uses CASE sy-subrc to map that exception to a readable message. The key takeaway is that you get a reliable “out-of-the-box” exception path: ABAP can treat sy-subrc = 1 as the workflow‑raised failure and generate a consistent EXCEPTIONMSG . This is the simplest option and works well when you don’t need multiple exception names—just one clear “workflow failed” signal. 5.2 Message exception If you want more control than the default, you can configure the action to raise a named exception declared in your ABAP function module interface. This makes it easier to route different failure types without parsing free-form text. The picture shows Advanced parameters under the Logic Apps action, including “Exception Name” with helper text indicating it must match an exception declared in the ABAP function module definition. This option is useful when you want to distinguish workflow error categories (e.g., validation vs. routing vs. downstream failures) using exception identity, not just message text. The contract stays explicit: Logic Apps raises a named exception, and ABAP can branch on that name (or on sy-subrc mapping) with minimal ambiguity. 5.3 Message class exception The third approach uses SAP’s built-in message class mechanism so that the exception raised by the workflow can map cleanly into SAP’s message catalog ( T100 ). This is helpful when you want consistent formatting and localization aligned with standard SAP patterns. On the Logic Apps side, the action shows advanced fields including Message Class, Message Number, and an Is ABAP Message toggle, with helper text stating the message class can come from message maintenance ( SE91 ) or be custom. On the ABAP side, the code highlights an error-handling block that calls using sy-msgid , sy-msgno , and variables sy-msgv1 … sy-msgv4 , then stores the resulting text in EXCEPTIONMSG . This pattern is ideal when you want workflow exceptions to look and behave like “native” SAP messages. Instead of hard-coding strings, you rely on the message catalog and let ABAP produce a consistent final message via FORMAT_MESSAGE . The result is easier to standardize across teams and environments—especially if you already manage message classes as part of your SAP development process. Refer to Appendix 2 for further information on FORMAT_MESSAGE . 5.4 Choosing an exception strategy that SAP can act on Across these examples, the goal is consistent: treat workflow failures as first‑class outcomes in SAP, not as connector noise buried in run history. The Logic Apps action Send exception to SAP server gives you three increasingly structured ways to do that, and the “right” choice depends on how much semantics you want SAP to understand. Default exception (lowest ceremony): Use this when you just need a reliable “workflow failed” signal. The connector raises a pre-defined exception name (for example, SENDEXCEPTIONTOSAPSERVER ), and ABAP can handle it with a simple EXCEPTIONS … = 1 mapping and a sy-subrc check. This is the fastest way to make failures visible and deterministic. Named exception(s) (more routing control): Use this when you want SAP to distinguish failure types without parsing message text. By raising an exception name declared in the ABAP function module interface, you can branch cleanly in ABAP (or map to different return handling) and keep the contract explicit and maintainable. Message class + number (most SAP-native): Use this when you want errors to look and behave like standard SAP messages—consistent wording, centralized maintenance, and better alignment with SAP operational practices. In this mode, ABAP can render the final localized string using FORMAT_MESSAGE and return it as EXCEPTIONMSG (and optionally BAPIRET2 - MESSAGE ), which makes the failure both human-friendly and SAP-friendly. A practical rule of thumb: start with the default exception while you stabilize the integration, move to named exceptions when you need clearer routing semantics, and adopt message classes when you want SAP-native error governance (standardization, maintainability, and localization). Regardless of the option, the key is to end with a predictable SAP-side contract: a clear success path, and a failure path that produces a structured return and a readable message. 6. Response Handling This section shows how the destination workflow returns either a successful analysis response or a workflow exception back to SAP, and how the source (caller) workflow interprets the RFC response structure to produce a single, human‑readable outcome (an email body). The key idea is to keep the SAP-facing contract stable: SAP always returns a Z_GET_ORDERS_ANALYSISResponse envelope, and the caller workflow decides between success and error using just two fields: EXCEPTIONMSG and RETURN / MESSAGE . To summarize the steps: Destination workflow either: sends a normal response via Respond to SAP server, or raises an exception via Send exception to SAP server (with an error message). SAP server exposes those outcomes through the RFC wrapper: sy-subrc = 0 → success ( EXCEPTIONMSG = 'ok') sy-subrc = 1 → workflow exception ( SENDEXCEPTIONTOSAPSERVER ) sy-subrc = 2/3 → system/communication failures Source workflow calls the RFC, extracts: EXCEPTIONMSG RETURN / MESSAGE and uses an Has errors gate to choose between a success email body (analysis) or a failure email body (error summary). The figure below shows the full return path for results and failures. On the right, the destination workflow either responds normally (Respond to SAP server) or raises a workflow exception (Send exception to SAP server). SAP then maps that into the RFC outcome ( sy-subrc and message fields). On the left, the source workflow parses the RFC response structure and populates a single EmailBody variable using two cases: failure (error details) or success (analysis text). Figure: Response/exception flow Two things make this pattern easy to operationalize. First, the caller workflow does not need to understand every SAP field—only EXCEPTIONMSG and RETURN / MESSAGE are required to decide success vs failure. Second, the failure path intentionally aggregates details ( MESSAGE_V1 … MESSAGE_V4 plus the exception text) into a single readable string so errors don’t get trapped in run history. Callout: The caller workflow deliberately treats EXCEPTIONMSG != "ok" or RETURN / MESSAGE present as the single source of truth for failure, which keeps the decision logic stable even if the response schema grows. Detailed description Phase 1 — Destination workflow: choose “response” vs “exception” Respond to SAP server returns the normal response payload back to SAP. Send exception to SAP server raises a workflow failure with an Exception Error Message (the screenshot shows an example beginning with “Unexpected action in request:” and a token for Function Name). Outcome: SAP receives either a normal response or a raised exception for the RFC call. Phase 2 — SAP server: map workflow outcomes to RFC results The SAP-side wrapper code shown in the figure calls: CALL FUNCTION ' Z_GET_ORDERS_ANALYSIS ' DESTINATION DEST ... It declares exception mappings including: SENDEXCEPTIONTOSAPSERVER = 1 system_failure = 2 MESSAGE EXCEPTIONMSG communication_failure = 3 MESSAGE EXCEPTIONMSG OTHERS = 4 Then it uses CASE sy-subrc . to normalize outcomes (the figure shows WHEN 0. setting EXCEPTIONMSG = 'ok'., and WHEN 1. building a readable message for the workflow exception). Outcome: regardless of why it failed, SAP can provide a consistent set of fields back to the caller: a return structure and an exception/status message. Phase 3 — Source workflow: parse response and build one “email body” After the RFC action ([RFC] Call Z GET ORDERS ANALYSIS ) the source workflow performs: Save EXCEPTION message Extracts EXCEPTIONMSG from the response XML using XPath. Save RETURN message Extracts RETURN / MESSAGE from the response XML using XPath. Initialize email body Creates EmailBody once, then sets it in exactly one of two cases. Has errors (two cases) The condition treats the run as “error” if either: EXCEPTIONMSG is not equal to "ok", or RETURN / MESSAGE is not empty. Set email body (failure) / Set email body (success) Failure: builds a consolidated string containing RETURN / MESSAGE , message details ( MESSAGE_V1 ..V4), and EXCEPTIONMSG . Success: sets EmailBody to the ANALYSIS field extracted from the response. Outcome: the caller produces a single artifact (EmailBody) that is readable and actionable, without requiring anyone to inspect the raw RFC response. Note: the email recipient is set as a logic app parameter. 7. Destination Workflow #2: Persisting failed rows as custom IDocs In this section I zoom in on the optional “IDoc persistence” branch at the end of the destination workflow. After the workflow identifies invalid rows (via the Data Validation Agent) and emails a verification summary, it can optionally call a second SAP RFC to save the failed rows as IDocs for later processing. This is mainly included to showcase another common SAP integration scenario—creating/handling IDocs—and to highlight that you can combine “AI-driven validation” with traditional enterprise workflows. The deeper motivation for invoking this as part of the agent tooling is covered in Part 2; here, the goal is to show the connector pattern and the custom RFC used to create IDocs from CSV input. The figure below shows the destination workflow at two levels: a high-level overview at the top, and a zoomed view of the post-validation remediation steps at the bottom. The zoom starts from Data Validation Agent → Summarize CSV payload review and then expands the sequence that runs after Send verification summary: Transform CSV to XML followed by an SAP RFC call that creates IDocs from the failed data. The key point is that this branch is not the main “analysis response” path. It’s a practical remediation option: once invalid rows are identified and reported, the workflow can persist them into SAP using a dedicated RFC ( Z_CREATE_ONLINEORDER_IDOC ) and a simple IT_CSV payload. This keeps the end-to-end flow modular: analysis can remain focused on validated data, while failed records can be routed to SAP for follow-up processing on their own timeline. Callout: This branch exists to showcase an IDoc-oriented connector scenario. The “why this is invoked from the agent tooling” context is covered in Part 2; here the focus is the mechanics of calling Z_CREATE_ONLINEORDER_IDOC with IT_CSV and receiving ET_RETURN / ET_DOCNUMS . The screenshot shows an XML body with the RFC root element and an SAP namespace: <z_create_onlineorder_idoc xmlns="http://Microsoft.LobServices.Sap/2007/03/Rfc/"> <iv_direction>...</iv_direction> <iv_sndptr>...</iv_sndptr> <iv_sndprn>...</iv_sndprn> <iv_rcvptr>...</iv_rcvptr> <iv_rcvprn>...</iv_rcvprn> <it_csv> @{ ...Outputs... } </it_csv> <et_return></et_return> <et_docnums></et_docnums> </z_create_onlineorder_idoc> What to notice: the workflow passes invalid CSV rows in IT_CSV , and SAP returns a status table ( ET_RETURN ) and created document numbers ( ET_DOCNUMS ) for traceability. The payload includes standard-looking control fields ( IV_DIRECTION , IV_SNDPTR , IV_SNDPRN , IV_RCVPTR , IV_RCVPRN ) and the actual failed-row payload as IT_CSV . IT_CSV is populated via a Logic Apps expression (shown as @{ ...Outputs... } in the screenshot), which is the bridge between the prior transform step and the RFC call. The response side indicates table-like outputs: ET_RETURN and ET_DOCNUMS . 7.1 From CSV to IDocs I’ll cover the details of Destination workflow #2 in Part 2. In this post (Part 1), I focus on the contract and the end-to-end mechanics: what the RFC expects, what it returns, and how the created IDocs show up in the receiving workflow. Before looking at the RFC itself, it helps to understand the payload we’re building inside the IDoc. The screenshot below shows the custom segment definition used by the custom IDoc type. This segment is intentionally shaped to mirror the columns of the CSV input so the mapping stays direct and easy to reason about. Figure: Custom segment ZONLINEORDER000 (segment type ZONLINEORDER ) This segment definition is the contract anchor: it makes the CSV-to-IDoc mapping explicit and stable. Each CSV record becomes one segment instance with the same 14 business fields. That keeps the integration “boringly predictable,” which is exactly what you want when you’re persisting rejected records for later processing. The figure below shows the full loop for persisting failed rows as IDocs. The source workflow calls the custom RFC and sends the invalid CSV rows as XML. SAP converts each row into the custom segment and creates outbound IDocs. Those outbound IDocs are then received by Destination workflow #2, which processes them asynchronously (one workflow instance per IDoc) and appends results into shared storage for reporting. This pattern deliberately separates concerns: the first destination workflow identifies invalid rows and decides whether to persist them, SAP encapsulates the mechanics of IDoc creation behind a stable RFC interface, and a second destination workflow processes those IDocs asynchronously (one per IDoc), which is closer to how IDoc-driven integrations typically operate in production. Destination workflow #2 is included here to show the end-to-end contract and the “receipt” side of the connector scenario: Triggered by the SAP built-in trigger and checks FunctionName = IDOC_INBOUND_ASYNCHRONOUS extracts DOCNUM from the IDoc control record ( EDI_DC40 / DOCNUM ) reconstructs a CSV payload from the IDoc data segment (the fields shown match the segment definition) appends a “verification info” line to shared storage for reporting The implementation details of that workflow (including why it is invoked from the agent tooling) are covered in Part 2. 7.2 Z_CREATE_ONLINEORDER_IDOC - Contract overview The full source code for Z_CREATE_ONLINEORDER_IDOC is included in the supporting material. It’s too long to reproduce inline, so this post focuses on the contract—the part you need to call the RFC correctly and interpret its results. A quick note on authorship: most of the implementation was generated with Copilot, with manual review and fixes to resolve build errors and align the behavior with the intended integration pattern. The contract is deliberately generic because the goal was to produce an RFC that’s reusable across more than one scenario, rather than tightly coupled to a single workflow. At a high level, the RFC is designed to support: Both inbound and outbound IDoc creation It can either write IDocs to the SAP database (inbound-style persistence) or create/distribute IDocs outbound. Multiple IDoc/message/segment combinations IDoc type ( IDOCTYP ), message type ( MESTYP ), and segment type ( SEGTP ) are configurable so the same RFC can be reused. Explicit partner/port routing control Optional sender/receiver partner/port fields can be supplied when routing matters. Traceability of created artifacts The RFC returns created IDoc numbers so the caller can correlate “these failed rows” to “these IDocs.” Contract: Inputs (import parameters) IV_DIRECTION (default: 'O') — 'I' for inbound write-to-db, 'O' for outbound distribute/dispatch IV_IDOCTYP (default: ZONLINEORDERIDOC ) IV_MESTYP (default: ZONLINEORDER ) IV_SEGTP (default: ZONLINEORDER ) Optional partner/port routing fields: IV_SNDPRT , IV_SNDPRN , IV_RCVPRT , IV_RCVPRN , IV_RCVPOR Tables IT_CSV (structure ZTY_CSV_LINE ) — each row is one CSV line (the “table-of-lines” pattern) ET_RETURN (structure BAPIRET2 ) — success/warning/error messages (per-row and/or aggregate) ET_DOCNUMS (type ZTY_DOCNUM_TT ) — list of created IDoc numbers for correlation/traceability Outputs EV_DOCNUM — a convenience “primary / last created” DOCNUM value returned by the RFC 8. Concluding Remarks Part 1 established a stable SAP ↔ Logic Apps integration baseline: CSV moves end‑to‑end using explicit contracts, and failures are surfaced predictably. The source workflow reads CSV from Blob, wraps rows into the IT_CSV table‑of‑lines payload, calls Z_GET_ORDERS_ANALYSIS , and builds one outcome using two fields from the RFC response: EXCEPTIONMSG and RETURN / MESSAGE . The destination workflow gates requests, validates input, and returns only analysis (or errors) back to SAP while handling invalid rows operationally (notification + optional persistence). On the error path, we covered three concrete patterns to raise workflow failures back into SAP: the default connector exception ( SENDEXCEPTIONTOSAPSERVER ), named exceptions (explicit ABAP contract), and message‑class‑based errors (SAP‑native formatting via FORMAT_MESSAGE ). On the remediation side, we added a realistic enterprise pattern: persist rejected rows as custom IDocs via Z_CREATE_ONLINEORDER_IDOC ( IT_CSV in, ET_RETURN + ET_DOCNUMS out), using the custom segment ZONLINEORDER000 as the schema anchor and enabling downstream receipt in Destination workflow #2 (one run per IDoc, correlated via DOCNUM ). Part 2 is separate because it tackles a different problem: the AI layer. With contracts and error semantics now fixed, Part 2 can focus on the agent/tooling details that tend to iterate—rule retrieval, structured validation outputs, prompt constraints, token/history controls, and how the analysis output is generated and shaped—without muddying the transport story. Appendix 1: Parse XML with schema In this section I consider the CSV payload creation as an example, but parsing XML with schema applies in every place where we get an XML input to process, such as when receiving SAP responses, exceptions, or request/responses from other RFCs. Strong contract The Create_CSV_payload step in the shown implementation uses an xpath() + join() expression to extract LINE values from the incoming XML: join( xpath( xml(triggerBody()?['content']), '/*[local-name()="Z_GET_ORDERS_ANALYSIS"] /*[local-name()="IT_CSV"] /*[local-name()="ZTY_CSV_LINE"] /*[local-name()="LINE"]/text()' ), '\r\n' ) That approach works, but it’s essentially a “weak contract”: it assumes the message shape stays stable and that your XPath continues to match. By contrast, the Parse XML with schema action turns the XML payload into structured data based on an XSD, which gives you a “strong contract” and enables downstream steps to bind to known fields instead of re-parsing XML strings. The figure below compares two equivalent ways to build the CSV payload from the RFC input. On the left is the direct xpath() compose (labeled “weak contract”). On the right is the schema-based approach (labeled “strong contract”), where the workflow parses the request first and then builds the CSV payload by iterating over typed rows. What’s visible in the diagram is the key tradeoff: XPath compose path (left): the workflow creates the CSV payload directly using join(xpath(...), '\r\n') , with the XPath written using local-name() selectors. This is fast to prototype, but the contract is implicit—your workflow “trusts” the XML shape and your XPath accuracy. Parse XML with schema path (right): the workflow inserts a Parse XML with schema step (“ Parse Z GET ORDERS ANALYSIS request ”), initializes variables, loops For each CSV row, and Appends to CSV payload, then performs join(variables('CSVPayload'), '\r\n') . Here, the contract is explicit—your XSD defines what IT_CSV and LINE mean, and downstream steps bind to those fields rather than re-parsing XML. A good rule of thumb is: XPath is great for lightweight extraction, while Parse XML with schema is better when you want contract enforcement and long-term maintainability, especially in enterprise integration / BizTalk migration scenarios where schemas are already part of the integration culture. Implementation details The next figure shows the concrete configuration for Parse XML with schema and how its outputs flow into the “For each CSV row” loop. This is the “strong contract” version of the earlier XPath compose. This screenshot highlights three practical implementation details: The Parse action is schema-backed. In the Parameters pane, the action uses: Content: the incoming XML Response Schema source: LogicApp Schema name: Z_GET_ORDERS_ANALYSIS The code view snippet shows the same idea: type: "XmlParse" with content: " @triggerBody()?['content'] " and schema: { source: "LogicApp", name: "Z_GET_ORDERS_ANALYSIS.xsd" }. The parsed output becomes typed “dynamic content.” The loop input is shown as “ JSON Schema for element 'Z_GET_ORDERS_ANALYSIS: IT_CSV' ”. This is the key benefit: you are no longer scraping strings—you are iterating over a structured collection that was produced by schema-based parsing. The LINE extraction becomes trivial and readable. The “Append to CSV payload” step appends @item()?['LINE'] to the CSVpayload variable (as shown in the code snippet). Then the final Create CSV payload becomes a simple join(variables('CSVPayload'), '\r\n') . This is exactly the kind of “workflow readability” benefit you get once XML parsing is schema-backed. Schema generation The Parse action requires XSD schemas, which can be stored in the Logic App (or via a linked Integration Account). The final figure shows a few practical ways to obtain and manage those XSDs: Generate Schema (SAP connector): a “Generate Schema” action with Operation Type = RFC and an RFC Name field, which is a practical way to bootstrap schema artifacts when you already know the RFC you’re calling. Run Diagnostics / Fetch RFC Metadata: a “Run Diagnostics” action showing Operation type = Fetch RFC Metadata and RFC Name, which is useful to confirm the shape of the RFC interface and reconcile it with your XSD/contract. If you don’t want to rely solely on connector-side schema generation, there are also classic “developer tools” approaches: Infer XSD from a sample XML using .NET’s XmlSchemaInference (good for quick starting points). Generate XSD from an XML instance using xsd.exe (handy when you already have representative sample payloads) or by asking your favorite AI prompt. When to choose XPath vs Parse XML with schema (practical guidance) Generally speaking, choose XPath when… You need a quick extraction and you’re comfortable maintaining a single XPath. You don’t want to manage schema artifacts yet (early prototypes). Choose Parse XML with schema when… You want a stronger, explicit contract (XSD defines what the payload is). You want the designer to expose structured outputs (“JSON Schema for element …”) so downstream steps are readable and less brittle. You expect the message shape to evolve over time and prefer schema-driven changes over XPath surgery. Appendix 2: Using FORMAT_MESSAGE to produce SAP‑native error text When propagating failures from Logic Apps back into SAP (for example via Send exception to SAP server), I want the SAP side to produce a predictable, human‑readable message without forcing callers to parse connector‑specific payloads. ABAP’s FORMAT_MESSAGE is ideal for this because it converts SAP’s message context—message class, message number, and up to four variables—into the final message text that SAP would normally display, but without raising a UI message. What FORMAT_MESSAGE does FORMAT_MESSAGE formats a message defined in SAP’s message catalog ( T100 / maintained via SE91 ) using the values in sy-msgid , sy-msgno , and sy-msgv1 … sy-msgv4 . Conceptually, it answers the question: “Given message class + number + variables, what is the rendered message string?” This is particularly useful after an RFC call fails, where ABAP may have message context available even if the exception itself is not a clean string. Why this matters in an RFC wrapper In the message class–based exception configuration, the workflow can provide message metadata (class/number/type) so that SAP can behave “natively”: ABAP receives a failure ( sy-subrc <> 0), formats the message using FORMAT_MESSAGE , and returns the final text in a field like EXCEPTIONMSG (and/or in BAPIRET2 - MESSAGE ). The result is: consistent wording across systems and environments easier localization (SAP selects language-dependent text) separation of concerns: code supplies variables; message content lives in message maintenance A robust pattern After the RFC call, I use this order of precedence: Use any explicit text already provided (for example via system_failure … MESSAGE exceptionmsg), because it’s already formatted. If that’s empty but SAP message context exists ( sy-msgid / sy-msgno ), call FORMAT_MESSAGE to produce the final string. If neither is available, fall back to a generic message that includes sy-subrc . Here is a compact version of that pattern: DATA: lv_text TYPE string. CALL FUNCTION 'Z_GET_ORDERS_ANALYSIS' DESTINATION dest IMPORTING analysis = analysis TABLES it_csv = it_csv CHANGING return = return EXCEPTIONS sendexceptiontosapserver = 1 system_failure = 2 MESSAGE exceptionmsg communication_failure = 3 MESSAGE exceptionmsg OTHERS = 4. IF sy-subrc <> 0. "Prefer explicit message text if it already exists IF exceptionmsg IS INITIAL. "Otherwise format SAP message context into a string IF sy-msgid IS NOT INITIAL AND sy-msgno IS NOT INITIAL. CALL FUNCTION 'FORMAT_MESSAGE' EXPORTING id = sy-msgid no = sy-msgno v1 = sy-msgv1 v2 = sy-msgv2 v3 = sy-msgv3 v4 = sy-msgv4 IMPORTING msg = lv_text. exceptionmsg = lv_text. ELSE. exceptionmsg = |RFC failed (sy-subrc={ sy-subrc }).|. ENDIF. ENDIF. "Optionally normalize into BAPIRET2 for structured consumption return-type = 'E'. return-message = exceptionmsg. ENDIF. Common gotchas FORMAT_MESSAGE only helps if sy-msgid and sy-msgno are set. If the failure did not originate from an SAP message (or message mapping is disabled), these fields may be empty—so keep a fallback. Message numbers are typically 3-digit strings (e.g., 001, 012), matching how messages are stored in the catalog. FORMAT_MESSAGE formats text; it does not raise or display a message. That makes it safe to use in RFC wrappers and background processing. Bottom line: FORMAT_MESSAGE is a simple tool that helps workflow‑originated failures “land” in SAP as clean, SAP‑native messages—especially when using message classes to standardize and localize error text. References Logic Apps Agentic Workflows with SAP - Part 2: AI Agents Handling Errors in SAP BAPI Transactions | Microsoft Community Hub Access SAP from workflows | Microsoft Learn Create common SAP workflows | Microsoft Learn Generate Schemas for SAP Artifacts via Workflows | Microsoft Learn Parse XML using Schemas in Standard workflows - Azure Logic Apps | Microsoft Learn Announcing XML Parse and Compose for Azure Logic Apps GA Exception Handling | ABAP Keyword Documentation Handling and Propagating Exceptions - ABAP Keyword Documentation SAP .NET Connector 3.1 Overview SAP .NET Connector 3.1 Programming Guide All supporting content for this post may be found in the companion GitHub repository.🎉 Announcing General Availability of AI & RAG Connectors in Logic Apps (Standard)
We’re excited to share that a comprehensive set of AI and Retrieval-Augmented Generation (RAG) capabilities is now Generally Available in Azure Logic Apps (Standard). This release brings native support for document processing, semantic retrieval, embeddings, and grounded reasoning directly into the Logic Apps workflow engine. 🔌 Available AI Connectors in Logic Apps Standard Logic Apps (Standard) had previously previewed four AI-focused connectors that open the door for a new generation of intelligent automation across the enterprise. Whether you're processing large volumes of documents, enriching operational data with intelligence, or enabling employees to interact with systems using natural language, these connectors provide the foundation for building solutions that are smarter, faster, and more adaptable to business needs. These are now in GA. They allow teams to move from routine workflow automation to AI-assisted decisioning, contextual responses, and multi-step orchestration that reflects real business intent. Below is the full set of built-in connectors and their actions as they appear in the designer. 1. Azure OpenAI Actions Get an embedding Get chat completions Get chat completions using Prompt Template Get completion Get multiple chat completions Get multiple embeddings What this unlocks Bring natural language reasoning and structured AI responses directly into workflows. Common scenarios include guided decisioning, user-facing assistants, classification and routing, or preparing embeddings for semantic search and RAG workflows. 2. Azure AI Search Actions Delete a document Delete multiple documents Get agentic retrieval output (Preview) Index a document Index multiple documents Merge document Search vectors Search vectors with natural language What this unlocks Add vector, hybrid semantic, and natural language search directly to workflow logic. Ideal for retrieving relevant content from enterprise data, powering search-driven workflows, and grounding AI responses with context from your own documents. 3. Azure AI Document Intelligence Action Analyze document What this unlocks Document Intelligence serves as the entry point for document-heavy scenarios. It extracts structured information from PDFs, images, and forms, allowing workflows to validate documents, trigger downstream processes, or feed high-quality data into search and embeddings pipelines. 4. AI Operations Actions Chunk text with metadata Parse document with metadata What this unlocks Transform unstructured files into enriched, structured content. Enables token-aware chunking, page-level metadata, and clean preparation of content for embeddings and semantic search at scale. 🤖 Advanced AI & Agentic Workflows with AgentLoop Logic Apps (Standard) also supports AgentLoop (also Generally Available), allowing AI models to use workflow actions as tools and iterate until the task is complete. Combined with chunking, embeddings, and natural language search, this opens the door to advanced agentic scenarios such as document intelligence agents, RAG-based assistants, and iterative evaluators. Conclusion With these capabilities now built into Logic Apps Standard, teams can bring AI directly into their integration workflows without additional infrastructure or complexity. Whether you’re streamlining document-heavy processes, enabling richer search experiences, or exploring more advanced agentic patterns, these capabilities provide a strong foundation to start building today.🚀 New in Azure API Management: MCP in v2 SKUs + external MCP-compliant server support
Your APIs are becoming tools. Your users are becoming agents. Your platform needs to adapt. Azure API Management is becoming the secure, scalable control plane for connecting agents, tools, and APIs — with governance built in. -------------------------------------------------------------------------------------------------------------------------------------------------------------------- Today, we’re announcing two major updates to bring the power of the Model Context Protocol (MCP) in Azure API Management to more environments and scenarios: MCP support in v2 SKUs — now in public preview Expose existing MCP-compliant servers through API Management These features make it easier than ever to connect APIs and agents with enterprise-grade control—without rewriting your backends. Why MCP? MCP is an open protocol that enables AI agents—like GitHub Copilot, ChatGPT, and Azure OpenAI—to discover and invoke APIs as tools. It turns traditional REST APIs into structured, secure tools that agents can call during execution — powering real-time, context-aware workflows. Why API Management for MCP? Azure API Management is the single, secure control plane for exposing and governing MCP capabilities — whether from your REST APIs, Azure-hosted services, or external MCP-compliant runtimes. With built-in support for: Security using OAuth 2.1, Microsoft Entra ID, API keys, IP filtering, and rate limiting. Outbound token injection via Credential Manager with policy-based routing. Monitoring and diagnostics using Azure Monitor, Logs, and Application Insights. Discovery and reuse with Azure API Center integration. Comprehensive policy engine for request/response transformation, caching, validation, header manipulation, throttling, and more. …you get end-to-end governance for both inbound and outbound agent interactions — with no new infrastructure or code rewrites. ✅ What’s New? 1. MCP support in v2 SKUs Previously available only in classic tiers (Basic, Standard, Premium), MCP support is now in public preview for v2 SKUs — Basic v2, Standard v2, and Premium v2 — with no pre-requisites or manual enablement required. You can now: Expose any REST API as an MCP server in v2 SKUs Protect it with Microsoft Entra ID, keys or tokens Register tools in Azure API Center 2. Expose existing MCP-compliant servers (pass-through scenario) Already using tools hosted in Logic Apps, Azure Functions, LangChain or custom runtimes? Now you can govern those external tool servers by exposing them through API Management. Use API Management to: Secure external MCP servers with OAuth, rate limits, and Credential Manager Monitor and log usage with Azure Monitor and Application Insights Unify discovery with internal tools via Azure API Center 🔗 You bring the tools. API Management brings the governance. 🧭 What’s Next We’re actively expanding MCP capabilities in API Management: Tool-level access policies for granular governance Support for MCP resources and prompts to expand beyond tools 📚 Get Started 📘 Expose APIs as MCP servers 🌐 Connect external MCP servers 🔐 Secure access to MCP servers 🔎 Discover tools in API Center Summary Azure API Management is your single control plane for agents, tools and APIs — whether you're building internal copilots or connecting external toolchains. This preview unlocks more flexibility, less friction, and a secure foundation for the next wave of agent-powered applications. No new infrastructure. Secure by default. Built for the future.🧾 Automate Invoice data extraction with Logic Apps and Document Intelligence
📘 Scenario: Modernizing invoice processing with AI In many organizations, invoices still arrive as scanned documents, email attachments, or paper-based handoffs. Extracting data from these formats — invoice number, vendor, total amount, line items — often involves manual effort, custom scripts, or brittle OCR logic. This scenario demonstrates how you can use Azure Logic Apps, the new Analyze Document Details action, and Azure OpenAI to automatically convert invoice images into structured data and store them in Azure Cosmos DB. 💡 What’s new and why it matters The key enabler here is the Analyze Document Details action — now available in Logic Apps. With this action, you can: Send any document image (JPG, PNG, PDF) Receive a clean markdown-style output of all recognized content Combine that with Azure OpenAI to extract structured fields without training a custom model This simplifies what used to be a complex task: reading from invoices and inserting usable data into systems like Cosmos DB, SQL, or ERP platforms like Dynamics. 🔭 What this Logic App does With just a few built-in actions, you can turn unstructured invoice documents into structured, searchable records. Here’s what the flow looks like: 📸 Logic App Overview ✅ Pre-requisites To try this walkthrough, make sure you have the following set up: An Azure Logic Apps Standard workflow An Azure Cosmos DB for NoSQL database + container An Azure OpenAI deployment (we used gpt-4o) A Blob Storage container (where invoice files will be dropped) 💡Try it yourself 👉 Sample logic app 🧠 Step-by-Step: Inside the Logic App Here’s what each action in the Logic App does, and how it’s configured: ⚡ Trigger: When a blob is added or updated Starts the workflow when a new invoice image is dropped into a Blob container. Blob path: the name of blob container 📸 Blob trigger configuration 🔍 Read blob content Reads the raw image or PDF content to pass into the AI models. Container: invoices Blob name: dynamically fetched from trigger output response 📸 Read blob configuration 🧠 Analyze document details (✨ New!) This is the core of the scenario — and the feature we’re excited to highlight. The new “Analyze Document Details” action in Logic Apps allows you to send any document image (JPG, PNG, PDF) to Azure Document Intelligence and receive a textual markdown representation of its contents — without needing to build a custom model. 📸 Example invoice (Source: InvoiceSample) 💡 This action is ideal for scenarios where you want to extract high-quality text from messy, unstructured images — including scanned receipts, handwritten forms, or photographed documents — and immediately work with it downstream using markdown. Model: prebuilt-invoice Content: file content from blob Output: text (or markdown) block containing all detected invoice fields and layout information 📸 Analyze document details configuration ✂️ Parse document Extracts the "text" field from the Document Intelligence output. This becomes the prompt input for the next step. 📸 Parse document configuration 💬 Get chat completions This step calls your Azure OpenAI deployment (in this case, gpt-4) to extract clean, structured JSON from the text- generated earlier. System Message: You are an intelligent invoice parser. Given the following invoice text, extract the key fields as JSON. Return only the JSON in proper notation, do not add any markdown text or anything extra. Fields: invoice_number, vendor, invoice_date, due_date, total_amount, and line_items if available User Message: Uses the parsed text from the "Parse a document" step (referenced as Parsed result text in your logic app) Temperature: 0 Ensures consistent, reliable output from the model 📤 The model returns a clean JSON response, ready to be parsed and inserted into a database. 📸 Get chat completions configuration 📦 Parse JSON Converts the raw OpenAI response string into a JSON object. Use a sample schema that matches your expected invoice fields to generate a sample payload. Content: Chat completion outputs Schema: Use a sample schema that matches your expected invoice fields to generate a sample payload. 📸 Parse JSON configuration 🧱 Compose – format for Cosmos DB Use the dynamic outputs from Parse JSON action and construct the JSON body input to be passed into CosmosDB. 📸 Compose action configuration 🗃️ Create or update item Inserts the structured document into Cosmos DB. Database ID: InvoicesDB Container ID: Invoices Partition Key: @{body('Parse_JSON')?['invoice_number']} Item: @outputs('Compose') Is Upsert: true 📸 CosmosDB action configuration ✅ Test output As shown below, you’ll see a successful end-to-end run — starting from the file upload trigger, through OpenAI extraction, all the way to inserting the final structured document into Cosmos DB. 📸 Logic App workflow run output 💬 Feedback Let us know what other kinds of demos and content you would like to see in the comments.🤖 AI Procurement assistant using prompt templates in Standard Logic Apps
📘 Introduction Answering procurement-related questions doesn't have to be a manual process. With the new Chat Completions using Prompt Template action in Logic Apps (Standard), you can build an AI-powered assistant that understands context, reads structured data, and responds like a knowledgeable teammate. 🏢 Scenario: AI assistant for IT procurement Imagine an employee wants to know: "When did we last order laptops for new hires in IT?" Instead of forwarding this to the procurement team, a Logic App can: Accept the question Look up catalog details and past orders Pass all the info to a prompt template Generate a polished, AI-powered response 🧠 What Are Prompt Templates? Prompt Templates are reusable text templates that use Jinja2 syntax to dynamically inject data at runtime. In Logic Apps, this means you can: Define a prompt with placeholders like {{ customer.orders }} Automatically populate it with outputs from earlier actions Generate consistent, structured prompts with minimal effort ✨ Benefits of Using Prompt Templates in Logic Apps Consistency: Centralized prompt logic instead of embedding prompt strings in each action. Reusability: Easily apply the same prompt across multiple workflows. Maintainability: Tweak prompt logic in one place without editing the entire flow. Dynamic control: Logic Apps inputs (e.g., values from a form, database, or API) flow right into the template. This allows you to create powerful, adaptable AI-driven flows without duplicating effort — making it perfect for scalable enterprise automation. 💡 Try it Yourself Grab the sample prompt template and sample inputs from our GitHub repo and follow along. 👉 Sample logic app 🧰 Prerequisites To get started, make sure you have: A Logic App (Standard) resource in Azure An Azure OpenAI resource with a deployed GPT model (e.g., GPT-3.5 or GPT-4) 💡 You’ll configure your OpenAI API connection during the workflow setup. 🔧 Build the Logic App workflow Here’s how to build the flow in Logic Apps using the Prompt Template action. This setup assumes you're simulating procurement data with test inputs. 📌 Step 0: Start by creating a Stateful Workflow in your Logic App (Standard) resource. Choose "Stateful" when prompted during workflow creation. This allows the run history and variables to be preserved for testing. 📸 Creating a new Stateful Logic App (Standard) workflow Here’s how to build the flow in Logic Apps using the Prompt Template action. This setup assumes you're simulating procurement data with test inputs. 📌 Trigger: "When an HTTP request is received" 📌 Step 1: Add three Compose actions to store your test data. documents: This stores your internal product catalog entries [ { "id": "1", "title": "Dell Latitude 5540 Laptop", "content": "Intel i7, 16GB RAM, 512GB SSD, standard issue for IT new hire onboarding" }, { "id": "2", "title": "Docking Station", "content": "Dell WD19S docking stations for dual monitor setup" } ] 📸 Compose action for documents input question: This holds the employee’s natural language question. [ { "role": "user", "content": "When did we last order laptops for new hires in IT?" } ] 📸 Compose action for question input customer: This includes employee profile and past procurement orders { "firstName": "Alex", "lastName": "Taylor", "department": "IT", "employeeId": "E12345", "orders": [ { "name": "Dell Latitude 5540 Laptop", "description": "Ordered 15 units for Q1 IT onboarding", "date": "2024/02/20" }, { "name": "Docking Station", "description": "Bulk purchase of 20 Dell WD19S docking stations", "date": "2024/01/10" } ] } 📸 Compose action for customer input 📌 Step 2: Add the "Chat Completions using Prompt Template" action 📸 OpenAI connector view 💡Tip: Always prefer the in-app connector (built-in) over the managed version when choosing the Azure OpenAI operation. Built-in connectors allow better control over authentication and reduce latency by running natively inside the Logic App runtime. 📌 Step 3: Connect to Azure OpenAI Navigate to your Azure OpenAI resource and click on Keys and Endpoint for connecting using key-based authentication 📸 Create Azure OpenAI connection 📝 Prompt template: Building the message for chat completions Once you've added the Get chat completions using Prompt Template action, here's how to set it up: 1. Deployment Identifier Enter the name of your deployed Azure OpenAI model here (e.g., gpt-4o). 📌 This should match exactly with what you configured in your Azure OpenAI resource. 2. Prompt Template This is the structured instruction that the model will use. Here’s the full template used in the action — note that the variable names exactly match the Compose action names in your Logic App: documents, question, and customer. system: You are an AI assistant for Contoso's internal procurement team. You help employees get quick answers about previous orders and product catalog details. Be brief, professional, and use markdown formatting when appropriate. Include the employee’s name in your response for a personal touch. # Product Catalog Use this documentation to guide your response. Include specific item names and any relevant descriptions. {% for item in documents %} Catalog Item ID: {{item.id}} Name: {{item.title}} Description: {{item.content}} {% endfor %} # Order History Here is the employee's procurement history to use as context when answering their question. {% for item in customer.orders %} Order Item: {{item.name}} Details: {{item.description}} — Ordered on {{item.date}} {% endfor %} # Employee Info Name: {{customer.firstName}} {{customer.lastName}} Department: {{customer.department}} Employee ID: {{customer.employeeId}} # Question The employee has asked the following: {% for item in question %} {{item.role}}: {{item.content}} {% endfor %} Based on the product documentation and order history above, please provide a concise and helpful answer to their question. Do not fabricate information beyond the provided inputs. 📸 Prompt template action view 3. Add your prompt template variables Scroll down to Advanced parameters → switch the dropdown to Prompt Template Variable. Then: Add a new item for each Compose action and reference it dynamically from previous outputs: documents question customer 📸 Prompt template variable references 🔍 How the template works Template element What it does {{ customer.firstName }} {{ customer.lastName }} Displays employee name {{ customer.department }} Adds department context {{ question[0].content }} Injects the user’s question from the Compose action named question {% for doc in documents %} Loops through catalog data from the Compose action named documents {% for order in customer.orders %} Loops through employee’s order history from customer Each of these values is dynamically pulled from your Logic App Compose actions — no code, no external services needed. You can apply the exact same approach to reference data from any connector, like a SharePoint list, SQL row, email body, or even AI Search results. Just map those outputs into the Prompt Template and let Logic Apps do the rest. ✅ Final Output When you run the flow, the model might respond with something like: "The last order for Dell Latitude 5540 laptops was placed on February 20, 2024 — 15 units were procured for IT new hire onboarding." This is based entirely on the structured context passed in through your Logic App — no extra fine-tuning required. 📸 Output from run history 💬 Feedback Let us know what other kinds of demos and content you would like to see using this form
