Video Tutorial: How to Migrate Your WordPress Site to Azure for Nonprofits
Before you migrate your WordPress site, ensure you have deployed a WordPress site on Azure. If you're unfamiliar with this process, scroll down to the reference section at the bottom of this blog. There is an article that will guide you through creating a WordPress site in Azure, complete with a helpful video. Why Azure for Nonprofits? Azure offers various benefits for nonprofits, including cost savings, scalability, and robust security features. Migrating your WordPress site to Azure can help you leverage these advantages to better serve your community. Step-by-Step Guide Access the WordPress Admin Portal: Go to your personal WordPress site and navigate to the admin portal by adding /wp-admin to your site's URL. Install the WP Migration Plugin: Select Plugins > Add New. Search for "WP Migration" and press enter. Install and activate the "All-in-One WP Migration and Backup" plugin. Export Your Website: Click on the plugin itself where it says "All-in-One WP Migration". Select Export > Export Site to File. Download the exported file. Access the WordPress Site on Azure: Navigate to the admin portal of your WordPress site on Azure by adding /wp-admin to your site's URL. Install the WP Migration Plugin on Azure: Select Plugins > Add New. Search for "WP Migration". Install and activate the plugin. Import Your Website: Click on the plugin and select Import. Choose Import from File and select the file you downloaded earlier. Handling File Size Limits If you encounter a file size limit error (WordPress has a 50 MB limit), you can either purchase the unlimited extension or manually increase the limit: Access Azure Portal: Go to your Azure portal and type in "App Services". Select your app service. Use SSH to Modify File Size Limits: Scroll down to Deployment Tools and click on SSH. Click on Go to access the backend of the app service. Create a file in the home site wwwroot directory named .user.ini. Edit the File: Use the command nano /home/site/wwwroot/.user.ini. Add the following lines to increase the upload and post max size: upload_max_filesize = 1G post_max_size = 1G Save the file by pressing Ctrl + X, then Y, and Enter. Verify and Import: Refresh your WordPress site on Azure. Import the file again, and it should bypass the previous limit. Final Steps Once the migration is complete, you may want to delete the .user.ini file you created earlier. Use the command: rm /home/site/wwwroot/.user.ini References techcommunity.microsoft.com/blog/nonprofittechies/deploying-a-wordpress-site-on-microsoft-azure-a-guide-for-non-profits-with-video/4415254?previewMessage=true Resolving Host Restrictions on File Sizes Exceeding 50 MB in WordPress on Azure for Nonprofits | Microsoft Community HubDeploying a Web App on Azure App Service
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Azure App Service is a powerful platform for building, deploying, and scaling web apps. It supports multiple languages and frameworks, making it a versatile choice for developers. In this guide, we'll walk you through the process of deploying a web app on Azure App Service. Step 1: Prerequisites Before you start, ensure you have the following: An Azure account with an active subscription. If you don't have one, you can create a free account. Your web app code ready for deployment. Visual Studio or any other development environment you prefer. Step 2: Create an App Service Log in to the Azure Portal: Go to portal.azure.com and sign in with your Azure account Create a Resource: Click on "Create a resource" and select "Web App." Creating Your Web App: Subscription: Choose your subscription. Resource Group: Select an existing resource group or create a new one. App Name: Enter a unique name for your app. Publish: Choose "Code" if you're deploying code directly, or "Docker Container" if you're using a container. Runtime Stack: Select the runtime stack that matches your web app (e.g., .NET, Node.js, Python). Region: Choose the region closest to your users. Pricing Plans: When creating your Web App, Azure will also ask you to create or select an App Service Plan, which defines the pricing tier and performance level for your app. Finish the steps and click "Review + create." 4. Completing Deployment: You will see a message letting you know your deployment is complete. Step 3: Deploy Your Web App Deployment Center: Once your deployment is complete, click on "Go to Resources" and navigate to the "Deployment Center" in your App Service. Source Control: Choose your source control method (e.g., GitHub, Bitbucket, Azure Repos). 3. Build Provider: Select the build provider (e.g., GitHub Actions, Azure Pipelines). 4. Configure Settings: Follow the prompts to configure your deployment settings. This includes connecting your repository and setting up continuous integration/continuous deployment (CI/CD) pipelines. Step 4: Monitor and Scale Your App Monitor: Use Azure Monitor to keep track of your app's performance and health. Set up alerts to notify you of any issues. To learn more about Azure Monitor, please visit: Monitor Azure App Service - Azure App Service | Microsoft Learn Scale: Azure App Service allows you to scale your app based on demand. Navigate to the "Scale up" or "Scale out" options to adjust your app's resources. To learn more about scaling, please visit: Scale up features and capacities - Azure App Service | Microsoft Learn Step 5: Manage Your App App Settings: Configure application settings, connection strings, and environment variables in the "Configuration" section. To learn more about configuring your app settings, please visit: Configure an App Service App - Azure App Service | Microsoft Learn SSL Certificates: Secure your app with SSL certificates. Navigate to "TLS/SSL settings" to configure SSL bindings. To learn more about SSL Certificates, please visit: https://learn.microsoft.com/en-us/azure/app-service/configure-ssl-bindings Conclusion Deploying a web app on Azure App Service is a streamlined process that integrates well with various development tools and workflows. By following these steps, you can easily deploy, monitor, and scale your web app, ensuring a robust and reliable online presence.User Privileges and Permissions in Azure: A Guide for Nonprofits
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Understanding Azure User Privileges and Permissions Managing user access and permissions ensures that the right individuals have the correct level of access to resources. Here’s a simplified breakdown: Roles: Azure uses Role-Based Access Control (RBAC) to assign specific roles to users, such as "Reader" (view-only access) or "Contributor" (edit access). Resource Groups: Permissions can be assigned to specific resource groups, allowing you to organize and control access based on projects or departments. Least Privilege Principle: Always provide users with the minimum permissions necessary to complete their tasks, enhancing security. Step-by-Step Guide: Accessing and Managing User Privileges in Azure 1. Sign in to Azure Begin by logging into your Azure Portal. Ensure you have the necessary administrative privileges to manage users. 2. Navigate to Microsoft Entra ID Microsoft Entra ID is the hub where you’ll manage users and permissions. In the left-hand menu, click "Microsoft Entra ID." 3. Add or Modify Users To add a new user: Select "Users" under "Manage." Click "New User" and fill in the user details, such as name and email. Assign an appropriate role (e.g., Reader or Contributor). To modify an existing user: Select the user from the list. Under "Assignments," adjust their roles or permissions as needed. 4. Assign Roles to Resource Groups Resource groups allow you to structure Azure resources. Assigning roles at this level simplifies permission management for specific projects: Click on "Resource Groups" in the Azure portal. Select a resource group and click "Access control (IAM)." Click "Add role assignment," choose the role, and assign it to a user or group. 5. Review and Audit Access Regularly review who has access to what. Use Azure’s built-in audit logs to track changes to user roles and permissions. Final Thoughts Nonprofits operate on trust, efficiency, and impact, and Azure empowers you to maintain these pillars with its extensive tools and security features. By effectively managing user privileges and permissions, you can ensure your team has the access they need without compromising sensitive data. Whether you're assigning roles to volunteers or ensuring your board members have secure access to donor information, Azure makes it possible—even for organizations with limited technical expertise. Start exploring Azure today and unlock the potential for even greater impact in your mission-driven work!Setting Up Azure SQL Database for Nonprofits and Small Businesses
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Azure SQL Database offers nonprofits and small businesses a scalable, cost-effective, and secure solution for managing data. Following up from our previous blog that compared Azure SQL Databases and Azure SQL Servers, this guide dives deeper into setting up Azure SQL Database while ensuring you feel confident every step of the way. Step-by-Step Instructions to Set Up Azure SQL Database Step 1: Log in to the Azure Portal Begin by logging into the Azure Portal. If you don’t already have an account, you can sign up for a free tier offering $200 in credits, making it an excellent starting point for nonprofits and small businesses. Step 2: Create a New SQL Database 1. In the Azure Portal dashboard, locate the search bar at the top. 2. Type "SQL Database" and select the corresponding service. 3. Click "Create" to start the setup process. Step 3: Configure Database Basics "Resource Group": Create a new resource group or use an existing one. Resource groups help organize related resources. "Database Name": Choose a descriptive name for your database. "Server": If you don’t have an existing Azure SQL Server, create one here. Specify the server name, admin login, and password. "Compute Tier": For small businesses and nonprofits, consider starting with the “Basic” or “General Purpose” tier for cost-efficiency. Step 4: Networking Setup Under the "Networking" tab: Choose "Public endpoint" to allow access via the internet but restrict IP ranges for security. Add your local IP to the firewall settings to connect from your device. On Windows: Open the Command Prompt, type ipconfig, and look for "IPv4 Address" under your active network connection. On Mac: Open System Preferences, go to "Network," select your active connection, and find your IP address listed under "Status." Step 5: Review and Create Once all configurations are complete, review your setup in the "Review + Create" tab. Click "Create" to deploy your Azure SQL Database. Deployment typically takes a few minutes. Best Practices for Security Enable Advanced Threat Protection: This feature helps detect and respond to potential threats in real-time. Use Azure SQL Managed Identity: Avoid embedding credentials in your applications by enabling managed identities for secure access. Encrypt Your Data: Ensure both in-transit and at-rest encryption via Transparent Data Encryption (TDE). Restrict Access: Use virtual network rules and IP restrictions to limit who can access your database. Performance Optimization Tips Choose the Right Pricing Tier: As your organization grows, you can scale up or down based on your performance needs. Leverage Auto-Tuning: Enable automatic performance tuning to optimize query execution plans. Indexing: Regularly monitor and create indexes for frequently queried fields. Monitor with Azure Metrics: Use Azure Monitor to track performance and identify bottlenecks. Common Troubleshooting Tips Connection Issues: Ensure your IP is added to the firewall rules. Slow Queries: Use "Query Performance Insights" to identify and optimize slow queries. Backup and Restore: Regularly back up your data using Azure’s automated backup feature, and test restoration processes. Scaling Concerns: Use the "Scale up" feature to adjust your compute power during peak times. Conclusion Setting up Azure SQL Database is a straightforward and empowering process. By following these steps and applying best practices, nonprofits and small businesses can leverage this powerful tool to manage data effectively, securely, and affordably. Whether you’re new to cloud technology or looking to optimize your current setup, Azure SQL Database provides the scalability and cost-efficiency required to thrive in a digital world. For further research and exploration, you can visit the following resources: Azure SQL Database Documentation - Comprehensive guidance and best practices for setup and usage. Azure SQL Database Pricing - Details on cost structures and tiers. Azure SQL Database Security Overview - Resources on enabling secure database operations. Azure SQL Database Performance Tuning - Insights into optimizing database performance. These links provide a deeper understanding and additional tools to maximize the potential of Azure SQL Database for your organization.An In-Depth Guide to Azure Kubernetes Services for Nonprofits
What is Azure Kubernetes Services? Azure Kubernetes Services is a managed container orchestration platform provided by Microsoft Azure. Built on Kubernetes, an open-source system for container management, AKS simplifies the deployment, scaling, and management of containerized applications. Containers encapsulate applications and their dependencies, ensuring they run uniformly across various environments, making AKS ideal for developing and maintaining cloud-based solutions. How Does Azure Kubernetes Services Work? AKS abstracts the complexity of managing Kubernetes clusters, offering a streamlined experience with automated upgrades, monitoring, and scaling. Here’s how it works: Cluster setup: AKS sets up Kubernetes clusters, enabling organizations to deploy and manage containerized applications with minimal configuration. Container orchestration: It manages multiple containers, ensuring they communicate seamlessly and operate efficiently. Scaling: AKS allows dynamic scaling to accommodate traffic fluctuations, ensuring optimal application performance. Integration: It integrates with other Azure services, such as Azure Active Directory for security and Azure Monitor for performance tracking. Key Features of Azure Kubernetes Services Nonprofits can benefit from the following features of AKS: Cost-efficiency: AKS uses a pay-as-you-go model, enabling organizations to manage their expenses effectively. High availability: Built-in automation ensures application uptime, making it ideal for mission-critical operations. Security: AKS integrates robust security measures, including identity management and threat detection. Flexibility: Support for multiple programming languages and frameworks makes it adaptable to diverse project needs. Open-source compatibility: Nonprofits can leverage the extensive Kubernetes ecosystem for additional tools and resources. Practical Applications for Nonprofits Azure Kubernetes Services offers nonprofits the ability to improve efficiency, scalability, and impact. Some practical applications include: Data Analytics: AKS can power data processing pipelines to analyze donor trends, target campaigns, and measure impact. Web Applications: Nonprofits can deploy user-friendly donation platforms or resource hubs optimized for high traffic during peak campaigns. Mobile Solutions: AKS provides a robust backend for mobile applications, enhancing outreach and engagement strategies. Collaboration Tools: Organizations can use AKS to host internal tools for seamless team coordination. How Nonprofits Can Get Started with Azure Kubernetes Services The following is a step-by-step guide to help nonprofits begin utilizing AKS: Step 1: Set Up an Azure Account Visit the Microsoft Azure website and sign up for an account. Nonprofits may qualify for free credits or discounts through Azure's nonprofit programs. Step 2: Install Necessary Tools Install the Azure CLI and Kubernetes CLI tools (kubectl) to interact with your cluster. Instructions for installation can be found on the Azure documentation site. Step 3: Create a Kubernetes Cluster Use the Azure portal or CLI to create a Kubernetes cluster. Specify parameters such as node count and region based on your needs. Step 4: Deploy Containerized Applications Prepare your applications for deployment by containerizing them using Docker. Push the images to Azure Container Registry and deploy them to the AKS cluster. Step 5: Monitor and Manage Your Cluster Leverage Azure Monitor to track performance metrics and troubleshoot issues. Use Azure Advisor for guidance on cost optimization and best practices. Step 6: Integrate Security Features Configure Azure Active Directory for secure access management and enable Kubernetes-native security features, such as role-based access control (RBAC). Best Practices for Nonprofits Using AKS Optimize costs: Use scaling features to match resource allocation with traffic demand. Automate processes: Employ DevOps pipelines for streamlined application updates and deployments. Focus on security: Regularly audit permissions and employ encryption for sensitive data. Leverage community resources: Utilize Kubernetes forums and Azure documentation for troubleshooting and ideas. Conclusion Azure Kubernetes Services offers nonprofits a powerful platform to modernize their operations, increase efficiency, and drive meaningful impact. From data analytics to online platforms, AKS provides the tools needed to scale and innovate. By adopting AKS, nonprofits can focus more on their core missions and less on technical hurdles. For further research and exploration, visit the following resources: Microsoft Azure Kubernetes Service Documentation Azure Nonprofit OfferingsPrivileged Identity Management + Just-in-Time Access: Grant Access Only When It’s Needed
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Why always-on admin access is so last season That’s where Privileged Identity Management (PIM) and Just-in-Time (JIT) access come in. These powerful tools help nonprofits like yours give the right people access at the right time—no more, no less. It’s smart, secure, and surprisingly simple. Let’s break down what these tools do, and how they can help protect your organization without getting in the way of the amazing work you do every day. So, what is PIM and JIT—like, really? Think of Privileged Identity Management (PIM) as your organization’s VIP list—the folks who have elevated access to do high-level stuff like reset passwords, access financial data, or make major system changes. Now, here’s the twist: with Just-in-Time (JIT) access, no one stays on the VIP list forever. Instead, they request access when they need it—and lose it when they don’t. It’s like giving someone the keys to the office only when they need to go in, rather than letting them walk in 24/7. Why should nonprofits care? Because you're dealing with sensitive data—donor info, volunteer lists, grant applications—and you’re probably working with a lean team wearing many hats. That means it’s easy for someone to get elevated access “just in case” and never lose it. That’s risky business. Enter PIM + JIT = Peace of Mind. Real-life use case #1: The “Finance Volunteer” Scenario Let’s say you have a seasonal volunteer who helps with your annual fundraising campaign. They need access to your donor database and financial reports for two months. Normally, you'd assign them a high-level role and forget about it. With PIM, you give them eligible access, not active access. They request what they need, when they need it—and only for a set amount of time. Once they’re done, the access vanishes automatically. No more “Oops, I forgot they still had access six months later.” Real-life use case #2: The “IT Consultant” You Hired Once You brought in an external IT consultant to help set up your new Microsoft 365 environment. They needed global admin rights (eek!) for just a few days. Instead of giving them full access that lingers forever, you assign them a role through PIM with JIT access. They activate their access, do their job, and then—poof—it’s gone. You can even require multi-factor authentication and approval workflows before access is granted. You’re still in control. Bonus Perks You’ll Love Audit logs – Know who accessed what and when. Notifications – Get alerted when someone activates elevated access. Time limits – Set access to expire automatically. Approvals – Make sure someone signs off before access is granted. Final Thoughts Security doesn’t have to be boring or burdensome. Tools like PIM and JIT are built right into Microsoft 365 (hello, E5 license!) and help you strike the perfect balance between productivity and protection. Here’s the best part for nonprofits: Microsoft gives eligible nonprofit organizations 10 free Microsoft 365 Business Premium licenses—which already include powerful security features like Defender for Business and Intune. To unlock PIM and JIT, you’ll need Microsoft Entra ID Plan 2, which is included in Microsoft 365 Enterprise E5 licenses. But no worries—you can add this advanced level of protection as an affordable add-on to your Business Premium licenses. So yes, your nonprofit can absolutely step up to enterprise-grade security—without paying enterprise-grade prices. Your nonprofit is doing amazing work—let’s make sure your data and systems are just as amazing (and secure). How to Enable PIM and JIT Access in Microsoft Entra Ready to level up your security with PIM and JIT? Follow these steps to get started: Step 1: Sign In Go to the Microsoft Entra admin center at entra.microsoft.com and sign in with a Global Administrator or Privileged Role Administrator account. Step 2: Navigate to PIM In the left-hand menu, select Identity Governance. Click on Privileged Identity Management. Step 3: Manage Microsoft Entra Roles Under the Manage section, click Microsoft Entra roles. Step 4: Assign Roles with JIT (Eligible) Access To Assign roles select, Assign Eligibility. Choose the role you want to manage (e.g., Global Administrator, User Administrator, etc.) or select + Add assignments and select a role there. Apply the scope: this defines where the role applies. Directory Scope: Grants access across the entire Microsoft Entra directory (tenant). Use this for org-wide roles like Global Administrator or User Administrator. Application Scope: Limits access to a specific registered application (like a third-party app or a custom-built app). Assign roles here when managing permissions for app-specific access. Service Principal Scope: Applies the role to a specific service principal, which represents the identity used by an app or automation to access resources. Use this when assigning roles to automation accounts, scripts, or non-user entities. Assign to a username or group. When assigning roles in PIM, you can choose between two types: Eligible: The user does not have the role by default, but they can activate it when needed. This is ideal for Just-in-Time (JIT) access and is the most secure option. Active: The user has the role assigned permanently and doesn't need to request or activate it. Use this only when ongoing access is absolutely necessary. Choose whether the assignment is permanent or for a specific time frame. Click Assign to save. Step 5: Users Activate Roles When Needed (JIT Access) When a user needs to perform an admin task: They go to the Privileged Identity Management section. Find their eligible role and click Activate. Complete any required justification, MFA, or approval steps. Step 6: Approvers Review Activation Requests (Optional) If you’ve set up approvals: Approvers will receive a notification and can review/approve requests directly from the PIM portal. Step 7: Stay Compliant and Secure Regularly review role activations and audit activity logs. Adjust role assignments as needed to maintain least-privilege access. Additional Resources: Assign Microsoft Entra roles in PIM Assign eligibility for a group in PIM Built-in roles in Microsoft EntraMonitoring What Matters with Azure Monitor
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. What Is Azure Monitor? Azure Monitor is an integrated platform designed to collect, analyze, and act on telemetry data from applications and infrastructure across an organization. It consolidates vital metrics and logs, providing a unified and real-time view of system health, performance, and reliability. Azure Monitor caters to virtual machines, containers, networks, and application frameworks, ensuring every layer of your technology ecosystem is thoroughly monitored and optimized. This makes it a powerful tool for organizations aiming to enhance efficiency, improve security, and make data-driven decisions. How Nonprofits Can Leverage Azure Monitor Nonprofits often operate with tight budgets and limited resources, making it critical to maximize every tool in their arsenal. Azure Monitor offers a suite of capabilities that can significantly enhance a nonprofit's operational efficiency and impact. Below are detailed ways nonprofits can benefit: Enhancing Operational Efficiency Azure Monitor helps nonprofits identify performance bottlenecks by tracking and analyzing system behaviors. For instance, if a critical application slows down or faces downtime, Azure Monitor can pinpoint the root cause quickly, reducing response times and minimizing disruptions. Additionally, it enables automation of monitoring tasks, allowing staff to focus on strategic efforts rather than routine technical maintenance. Cost Management Nonprofits can use Azure Monitor to closely monitor resource consumption, such as cloud storage, computing power, and bandwidth usage. By identifying underutilized or overallocated resources, Azure Monitor helps organizations optimize their spending. This ensures that funds are directed toward mission-critical programs rather than extraneous technology costs. Strengthening Data Security With ever-increasing cyber threats, nonprofits must safeguard sensitive donor and beneficiary information. Azure Monitor enhances security by detecting anomalies, such as unauthorized access attempts or unusual data traffic patterns, in real-time. It also integrates seamlessly with Azure Security Center, providing deeper insights into vulnerabilities and enabling nonprofits to proactively address risks. Supporting Remote Teams As remote work becomes more prevalent, nonprofits rely on cloud-based systems for collaboration and service delivery. Azure Monitor ensures that these tools perform reliably by monitoring uptime, latency, and overall user experience. For example, it can alert teams to issues with video conferencing platforms or shared document repositories, facilitating timely resolution. Data-Driven Decision Making Azure Monitor’s advanced analytics and customizable dashboards empower nonprofits to visualize metrics that matter most to their operations. Whether tracking the effectiveness of a community outreach program or analyzing donor patterns, nonprofits can use these insights to refine strategic initiatives and improve outcomes. Streamlining IT Troubleshooting Nonprofits often lack dedicated IT departments, making it essential to resolve technical issues quickly. Azure Monitor simplifies troubleshooting by consolidating logs and metrics in a single interface, enabling non-technical staff to identify and address problems with minimal complexity. Implementation Insights Pexels Implementing Azure Monitor effectively involves several key steps: Define Monitoring Objectives: Determine which systems, applications, and metrics are most critical to your nonprofit’s mission. For example, prioritize monitoring donor management databases or online fundraising platforms. Integrate with Existing Tools: Azure Monitor seamlessly connects with other Azure services, third-party applications, and open-source tools. Integration ensures all essential data flows into a centralized dashboard. Set Alerts and Automation: Configure custom alerts for critical events, such as application downtime or unusual traffic spikes. Automation rules can further streamline responses, reducing manual intervention during crises. Leverage Best Practices: Use Azure Monitor’s built-in recommendations to optimize data collection and visualization settings. Explore available templates and resources for nonprofits to simplify setup. Real-World Nonprofit Scenarios Here are some sample scenarios where nonprofits might use Azure Monitor: During Fundraising Campaigns: Monitor web traffic spikes on donation platforms to ensure they remain operational under increased load. For Volunteer Coordination: Track the performance of scheduling and communication applications used for large-scale events. In Crisis Situations: Analyze real-time data to ensure emergency response systems, such as helplines or crisis management apps, function seamlessly. Conclusion Azure Monitor isn’t just a performance management tool—it’s a transformative resource that helps nonprofits maximize their technological investments while staying focused on their mission. By enhancing efficiency, improving security, and driving informed decision-making, Azure Monitor can empower nonprofits to deliver greater impact for the communities they serve. Hyperlinks Azure Monitor overview - Azure Monitor | Microsoft Learn Azure Monitor data sources and data collection methods - Azure Monitor | Microsoft Learn Azure Monitor Logs - Azure Monitor | Microsoft Learn Azure Monitor best practices: Configure data collection - Azure Monitor | Microsoft Learn Multicloud monitoring with Azure Monitor - Azure Monitor | Microsoft Learn Azure Monitor fundamentals - Training | Microsoft LearnUnlocking Cost Savings for Nonprofits: An Overview of Azure Reserved Instances
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. What Are Azure Reserved Instances? Azure Reserved Instances (RIs) are a feature within Microsoft Azure, designed to provide organizations with cost-effective cloud computing resources. By committing to a set amount of cloud capacity over a one- or three-year period, nonprofits can benefit from significant discounts compared to standard pay-as-you-go pricing models. This prepayment system ensures predictable costs and allows nonprofits to plan their budgets with greater accuracy. Key Advantages for Nonprofits 1. Substantial Cost Savings Nonprofits often operate within tight financial constraints, making the discounts offered by Azure Reserved Instances a game-changer. With savings of up to 72% over pay-as-you-go rates, organizations can allocate their resources more effectively. For example, a nonprofit focused on environmental conservation might use the savings to fund additional research projects or expand their outreach programs. 2. Flexibility to Fit Your Needs While committing to a reserved instance might sound rigid, Azure offers flexibility that ensures nonprofits can adapt as their needs evolve. Azure Reserved Instances can be exchanged or canceled, allowing organizations to adjust their commitments if their cloud requirements change. For instance, if a nonprofit specializing in education technology experiences a surge in demand during the back-to-school season, they can adapt their reserved capacity to meet the temporary increase. 3. Supporting Mission-Critical Work Technology is the backbone of many nonprofit missions, from data analytics to community engagement platforms. Azure Reserved Instances enable nonprofits to maintain reliable cloud infrastructure at reduced costs, ensuring uninterrupted operation for mission-critical applications. Consider a nonprofit that provides disaster relief: by leveraging Azure RIs, they can sustain high-performance systems during emergencies without breaking the bank. Getting Started with Azure Reserved Instances Nonprofits interested in Azure Reserved Instances can begin by assessing their current cloud usage and identifying areas where reserved capacity can make the most impact. Microsoft also offers tools like the Azure Pricing Calculator to help organizations estimate costs and potential savings. Additionally, nonprofits may qualify for the Nonprofit Tech Acceleration Program, which provides grants and discounts on Azure services. By combining these benefits with Reserved Instances, organizations can unlock even greater savings and efficiency. Why Azure Reserved Instances Are Ideal for Nonprofits The blend of cost savings, adaptability, and reliability makes Azure Reserved Instances an ideal choice for nonprofit organizations. By optimizing cloud expenses, nonprofits can allocate more resources toward achieving their mission goals, whether it’s fighting poverty, promoting education, or advocating for social justice. Conclusion Azure Reserved Instances represent a valuable opportunity for nonprofits to harness the power of technology without compromising their budgets. By investing in reserved cloud capacity, organizations can save money, retain flexibility, and focus on what truly matters—making a positive impact in the world. If you’re part of a nonprofit organization looking to streamline your cloud expenses, consider the transformative potential of Azure Reserved Instances. With the right tools and strategies, you can enhance your operations, support your mission, and drive meaningful change for the communities you serve.Understanding Subdomains in Azure for Nonprofits
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Subdomains are an essential part of domain management, allowing organizations, including nonprofits, to create distinct sections within their primary domain. In Azure, subdomains can be used to organize and manage different services, applications, or departments within a larger domain. Let's explore what subdomains are, how they work in Azure, and their benefits for nonprofits. What is a Subdomain? A subdomain is a subset of a larger domain, created to organize and manage specific sections or services. For example, if a nonprofit owns the domain example.org, it can create subdomains like donate.example.org or events.example.org to separate different parts of its website or services. Subdomains help in structuring web content and services, making them easier to manage and navigate. Creating Subdomains in Azure Azure DNS allows nonprofits to create and manage subdomains within their primary domain. Here’s how you can set up a subdomain in Azure: Delegate a Subdomain: Step 1: Ensure your parent domain is delegated to Azure DNS. Step 2: From the Azure portal, search for DNS zones and select your parent domain. Step 3: Select "+ Child zone" and enter the name of your subdomain (e.g., volunteer.example.org). Step 4: Configure the subscription and resource group, then create the DNS zone. To Verify Domain setup: To verify that your subdomain was successfully set up in Azure, follow either one of these steps: 1. Check DNS Records NSLookup: Use the NSLookup tool to verify DNS resolution. Open a command prompt. Type nslookup subdomain.example.com. You should receive a non-authoritative answer showing the IP address or nameserver entries for the subdomain. 2. Ping the Subdomain Ping: Use the ping command to check if the subdomain is reachable. Open a command prompt. Type ping subdomain.example.com. You should see replies from the server, indicating that the subdomain is reachable. 3. Test Web Services Web Browser: Open a web browser and navigate to http://subdomain.example.com. If the subdomain is set up correctly, you should see the web page or service hosted on the subdomain. 4. Verify in Azure Portal DNS Zone: Go to the Azure portal and navigate to your DNS zone. Check the DNS records for the subdomain to ensure they are correctly configured. Verify that the NS records for the subdomain are present and correctly pointing to the Azure DNS nameservers. Benefits of Using Subdomains in Azure for Nonprofits Organizational Structure: Subdomains help nonprofits organize different sections or services within a larger domain. This is particularly useful for managing various programs, events, and donation platforms. Improved Management: Each subdomain can be managed separately, allowing for more granular control over DNS settings and configurations. Enhanced Security By isolating different services within subdomains, nonprofits can implement specific security measures tailored to each subdomain, enhancing overall security. Scalability: Subdomains allow for scalable management of web services and applications. As the nonprofit grows, it can easily add new subdomains to accommodate new services or initiatives. Use Cases for Subdomains in Azure for Nonprofits Program-Specific Websites: Nonprofits can create subdomains for different programs (e.g., education.example.org, healthcare.example.org) to manage program-specific websites separately. Event Management: Different events can be hosted on separate subdomains (e.g., fundraiser.example.org, conference.example.org) to streamline management and improve user experience. Volunteer Coordination: In multitenant environments, each volunteer group can be assigned a unique subdomain under a common shared domain name, facilitating better management and communication. Conclusion Subdomains in Azure provide a flexible and efficient way for nonprofits to organize and manage different sections of their domain. Whether you're looking to segment services, enhance security, or improve scalability, Azure DNS makes it easy to create and manage subdomains. By leveraging subdomains, nonprofits can ensure better structure, management, and performance of their web services and applications.Efficiently Removing Inactive Guest Users in M365/Azure
At the heart of this post is Kairos IMS, an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. Co-developed by the Urban League of Broward County and our trusted technology partner, Impactful, Kairos IMS reduces administrative burdens, enhances holistic care, and enables organizations to leverage data for increased agility and seamless service delivery. In this blog series, we’ll take a closer look at the powerful technologies that fuel Kairos IMS, from Azure services to security frameworks, offering insight into how modern infrastructure supports mission-driven impact. Click here to learn more. Many organizations forget to offboard their guest users. Whether students drop out, graduate, or are removed from the program, their guest accounts often linger in your tenant—quiet, forgotten, and potentially risky. Let’s talk about why it matters and what you should be doing about it. The Hidden Risk of Inactive Guest Users It’s easy to think of guest users as harmless—after all, they’re just there temporarily, right? But the reality is that each inactive user is an open door. A door that, if left unlocked, could be used by someone with bad intentions. Here’s why: Their credentials may be compromised elsewhere. If a former student reused a password or their email account is breached, an attacker could gain access to your tenant through their still-active guest account. They may retain access to sensitive files. Even if you think they’ve moved on, inactive users might still be able to view shared documents, recordings, or internal communication threads. Your organization becomes a bigger target. The more accounts you have—especially inactive or unmonitored ones—the more surface area an attacker can exploit. Nonprofits are particularly vulnerable. You’re working hard to do good in the world, but limited time, resources, and staff often mean security takes a back seat. That’s why it’s critical to develop lightweight, repeatable processes that protect your community and your mission. Guest Access Shouldn’t Be Set and Forget Inviting students into your tenant helps them feel part of something bigger. But just as important as the welcome is the send-off. Not everyone who starts the program finishes it, and not everyone who finishes needs continued access to your resources. Here are a few things to consider: Do you have a system to track who’s still active? Are you reviewing guest user activity periodically? Do you know how to remove or disable users when they’re no longer part of the program? If the answer to any of these is “no,” you’re not alone—and you’re not too late. The Benefits of Cleaning Up Your Tenant Beyond improving your security posture, removing inactive guest users can: Keep your environment organized. It’s easier to manage active cohorts when your tenant isn’t cluttered with outdated accounts. Reduce licensing conflicts. Even though guest users don’t typically consume licenses, having too many users can complicate group access, permissions, and automated workflows. Show respect for your participants. Offboarding users when their participation ends is a sign of professionalism—and it protects their data, too. Up Next: How to Remove Inactive Guest Users Now that you understand why it's important to remove inactive guest users, the next step is knowing how. Fortunately, Microsoft 365 provides built-in tools and settings to help you manage and clean up guest access safely and efficiently. In our next section, we’ll walk you through a step-by-step guide to identify and remove inactive guest users from your tenant. How to Create a Dynamic Group for Guest Users in Microsoft Entra ID The first thing we need to do is create a dynamic group for guest users. This step is important because dynamic groups automatically include users based on specific attributes—in this case, identifying anyone with a user type of "Guest." Instead of manually adding or removing users from a group each time someone joins or leaves your program, dynamic groups keep everything up to date for you. It’s a simple way to ensure your access management stays clean, organized, and secure. Step-by-Step Instructions Sign in to the Microsoft Entra admin center You’ll need to access the admin portal to manage groups and set up dynamic rules. Go to https://entra.microsoft.com and log in with your admin credentials > navigate to Manage Entra ID. Access the Groups section This is where all your groups are managed within Entra ID. In the left-hand menu, select Groups under the “Manage” section. Create a new group This begins the process of defining your dynamic group. Click + New group to start creating a new group from scratch. Configure group settings You’ll choose the group type, give it a name, and specify that it will use dynamic membership. Select Security as the group type, enter a name (like "Guest Users"), and choose Dynamic User under Membership type. Add dynamic membership rule This is where you set the condition that defines who will be in the group. Under Dynamic user members, click Add dynamic query to build a rule based on user attributes. Define the membership rule We’ll configure the rule so that it targets users where the userType equals Guest. Select + Add expression > set the Property to userType, Operator to Equals, and Value to Guest. Add second expression to filter active guests This ensures only active guest accounts are included. Click Add expression again > set the Property to accountEnabled, Operator to Equals, and Value to true. Validate the rules This helps confirm that your rule works as intended before applying it. Select Validate Rules > click + Add users and choose a guest user from the list. Save the dynamic rule Once your conditions are set, saving them will apply the logic to the group. Click Save to finalize the rule and return to the group creation screen. Create the group Review all the settings and create the group so it begins auto-populating. Click Create, and your dynamic group will now include all guest users automatically. Navigate back to the group tab > select Dynamic Groups > and select your group to view the members and verify all guest users have been added. We're not done just yet! Now let's automate the review and removal of inactive guest users. 🔍 How to Set Up an Access Review for Inactive Guest Users in Microsoft Entra ID After establishing a dynamic group for guest users, the next crucial step is to regularly review their activity. Access reviews in Microsoft Entra ID allow you to automate the process of identifying and removing inactive guest users, thereby maintaining a secure and compliant environment. Step-by-Step Instructions Access the Identity Governance section In the Azure search bar, type and select Identity Governance, then click on Access Reviews. Initiate a new access review Click on + New access review to start the configuration process. Select what to review • Resource type: Choose Teams + Groups • Review scope: Select Select Teams + groups • Group selection: Choose the dynamic group you previously created for guest users • Scope: Set to Guest users only • User scope: Check the box for Inactive users only • Days inactive: Specify the number of days (e.g., 30) to define inactivity Configure the review settings • Reviewers: Select Selected user(s) or group(s) • Users or Groups: Select your desired reviewer(s) • Duration: Set the number of days the review will be open (e.g., 5 days) • Recurrence: Choose the frequency (e.g., monthly, quarterly) or set it as a one-time review • Start date: Specify when the review should begin • End date: Define when the review should end or select Never for ongoing reviews Set up review settings • Auto apply results to resource: Enable this to automatically apply the review outcomes • If reviewers don't respond: Choose Remove access or Take recommendations to revoke access for users not reviewed • Action to apply on denied guest users: Select Block user from signing in for 30 days, then remove user from the tenant Configure advanced settings (optional) • Justification required: Require reviewers to provide reasons for their decisions • Email notifications: Enable to send notifications to reviewers at the start and end of the review • Reminders: Set up reminders for reviewers during the review period • Additional content for reviewer email: Add any specific instructions or information for reviewers Review and create the access review • Name: Provide a descriptive name for the access review • Description: Optionally, add details about the purpose of the review • Review: Ensure all settings are correct • Create: Click Create to initiate the access review Managing guest access might feel like a behind-the-scenes task, but it plays a frontline role in protecting your nonprofit’s data, resources, and reputation. Whether a guest user is a student who graduated, a volunteer who moved on, or someone who left unexpectedly, leaving their access unchecked can expose your organization to unnecessary risk. By creating a dynamic group for guest users and setting up regular access reviews, you’re putting smart guardrails in place. These steps not only strengthen your security but also keep your Microsoft 365 environment tidy, efficient, and aligned with best practices. Security doesn’t have to be complicated—and it shouldn’t be an afterthought. With tools already available in Microsoft Entra ID, you can stay proactive, stay protected, and keep your mission moving forward with confidence.
