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microsoft teams article 1.4.2021.png

 

The change from using Microsoft Stream to OneDrive for Business and Microsoft SharePoint for meeting recordings will be a phased approach. While GCC customers can opt out starting October 5 they are unable to opt in (this feature will be rolled out to all GCC customers starting January 11, 2021, unless they've opted-out). 
 

Starting on January 11th 2021our GCC customers will be able to store all new Teams meeting recordings toOneDrive for Business and SharePointby updating their Teams meeting policies.

 

Starting on March 1st, 2021 no new meeting recordings willbe saved to Microsoft Stream (Classic), instead all customers will automatically have their meeting recordings saved to OneDrive for Business and SharePoint even if they’ve changed their Teams meeting policies to Stream. 
 
We recommend that customers roll this feature out before this date so that they can control the timing of the release. 

 

Microsoft Teams has a new method for saving meeting recordings. As the first phase of a transition from classic Microsoft Stream to the new Stream, this method stores recordings on Microsoft OneDrive for Business and SharePoint in Microsoft 365 and offers many benefits. 

 

Benefits of using OneDrive for Business and SharePoint for storing recordings : 

 

  • Retention policies for Teams meeting recording  
  • Benefit from OneDrive for Business and SharePoint information governance 
  • Easy to set permissions and sharing 
  • Share recordings with guests (external users) with explicit share only 
  • Request access flow 
  • Provide OneDrive for Business and SharePoint shared links 
  • Increased quota 
  • Meeting recordings are available faster 
  • Bring your own key (BYOK) support 

 

Caveats to consider: 

 

  • There will be English-only closed captions (meeting transcription is not yet available in GCC) 
  • You can control with whom you share the recording, but you won't be able to block people with shared access from downloading the recording 
  • You'll not get an email when the recording finishes saving, but the recording will appear in the meeting chat once it’s finished. This will happen much quicker than it did in Stream previously 

 

Administration and configuration  

 

 

What you need to do to prepare ? 

 

The meeting recording option is a setting at the Teams policy level. The following example shows how to set the Global policy. Make sure that you set the meeting recording option for the policy or policies that you have assigned to your users. If some of your users have assigned a per-organizer or per-user policy, you must set this setting on this policy if you want them to also store the meeting recordings in OneDrive for Business and SharePoint 

 

Teams meeting policy changes take a while to propagate.Check back after a few hours of setting it, then sign out and sign in again. 

  • Install Skype For Business Online PowerShell. Note: Skype for Business Online Connector is currently part of the latest Teams PowerShell module. If you're using the latest Teams PowerShell public release, you don't need to install the Skype for Business Online Connector. See Manage Skype for Business Online with PowerShell. 

 

              a. Download Skype for Business Online PowerShell. 

              b. Follow the prompts to install it. 

              c. Restart your machine. 

  • Launch PowerShell as an admin 
  • Import the SkypeOnline Connector and sign in as a Teams admin. 

 

        ... and then run the following set of PowerShell commandlets :  

 

       Import-Module SkypeOnlineConnector 

 

       $sfbSession = New-CsOnlineSession 

 

       Import-PSSession $sfbSession 

 

Use Set-CsTeamsMeetingPolicy to set a Teams Meeting Policy to transition from the Stream storage to OneDrive for Business and SharePoint. 

 

      Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode  

      "OneDriveForBusiness" 

 

Opting out of OneDrive for Business and SharePoint to continue using Stream 

 

Even if a policy says it is set to Stream, it might not be set. Typically, if the policy is not set, then the default setting is Stream. However, with this new change, if you want to opt-out of using SharePoint or OneDrive for Business, then you must reset the policy to Stream to ensure that Stream is the default. 

 

To configure the abovementioned you will need to leverage PowerShell.  

  1. Launch PowerShell as an admin 
  1. Import the SkypeOnline Connector and sign in as a Teams admin. 
  1. Import-Module SkypeOnlineConnector 

 

... and then run the following set of PowerShell commandlets :  

 

       $sfbSession = New-CsOnlineSession 

 

       Import-PSSession $sfbSession 

 

       Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode  

       "Stream" 

 

Permissions or role-based access 

 

We recommend that the recipient is required to be a logged-in user when sharing Teams Meeting Recordings. 

 

Select the People in (Your Organization) option when you share the file as documented in Share SharePoint files or folders. External sharing is not designed for the distribution of large files or a large number of files.  

 

 

 

Meeting type 

Who clicked on Record? 

Where does the recording land? 

Who has access? R/W, R, or sharing 

1:1 call with internal parties 

Caller 

Caller’s OneDrive for Business account 

Caller is owner and has full rights. 
 
Callee (if in the same tenant) has read-only access. No sharing access. 
 
Callee (if in different tenant) has no access. Caller must share it to the Callee. 

1:1 call with internal parties 

Callee 

Callee’s OneDrive for Business account 

Callee is owner and has full rights. 
 
Caller (if in the same tenant has read-only access. No sharing access. 
 
Caller (if in different tenant) has no access. Callee must share it to the Caller. 

1:1 call with an external call 

Caller 

Caller’s OneDrive for Business account 

Caller is owner and has full rights. 
 
Callee has no access. Caller must share it to the Callee. 

1:1 call with an external call 

Callee 

Callee’s OneDrive for Business account 

Callee is owner and has full rights. 
 
Caller has no access. Callee must share it to the Caller. 

Group call 

Any member of the call 

Member who clicked on Record’s OneDrive for Business account 

Member who clicked on Record has full rights. 
 
Other members from the same tenant have Read rights. 
 
Other members from different tenant have no rights to it. 

Adhoc/Scheduled meeting 

Organizer 

Organizer’s OneDrive for Business account 

Organizer has full rights to the recording. 
 
All other members of the meeting have read access. 

Adhoc/Scheduled meeting 

Other meeting member 

Member who clicked on Record 

Member who clicked on Record has full rights to the recording. 
 
Organizer has edit rights and can share. 
 
All other members have read access. 

Adhoc/Scheduled meeting with external users 

Organizer 

Organizer’s OneDrive for Business account 

Organizer has full rights to the recording. 
 
All other members of the meeting from the same tenant as the organizer have read access. 
 
All other external members have no access, and the Organizer must share it to them. 

Adhoc/Scheduled meeting with external users 

Other meeting member 

Member who clicked on Record 

Member who clicked on Record has full rights to the recording. Organizer has edit rights and can share. 
 
All other members of the meeting from the same tenant as the organizer have read access. 
 
All other external members have no access, and the Organizer must share it to them. 

Channel meeting 

Channel Member 

Teams' SharePoint location for that channel 

Member who clicked on Record has edit rights to the recording. 
 
Every other member’s permissions are based off of the Channel SharePoint permissions. 

 

Frequently Asked Questions  

 

Where will the meeting recording be stored? 

 

  • For non-Channel meetings, the recording is stored in a folder named Recordingsthat is at the top level of the OneDrive for Business that belongs to the person who started the meeting recording. Example: 

recorder's OneDrive for Business/Recordings 

  • For Channel meetings, the recording is stored in the Teams site documentation library in a folder named Recordings. Example: 

Teams name - Channel name/Documents/Recordings 

 

How do I handle recordings from former employees? 

 

Since videos are just like any other file in OneDrive for Business and SharePoint, handling ownership and retention after an employee leaves will follow the normal OneDrive for Business and SharePoint process. 

 

Who has the permissions to view the meeting recording? 

 

  • For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording. 
  • For Channel meetings, permissions are inherited from the owners and members list in the channel. 

 

How can I manage transcripts? 

 

Transcription of recorded Teams meetings in GCC is not yet available. This article will be updated to discuss managing transcripts once the feature ships to GCC.  

 

How will my storage quota be impacted? 

 

Teams meeting recording files live in OneDrive for Business and SharePoint and are included in your quota for those services. See SharePoint quota and OneDrive for Business quota. 

 

You get more storage with OneDrive for Business compared with Stream and more fungible storage with SharePoint. 

 

How can I play a Teams meeting recording? 

 

Your video will play on the video player of OneDrive for Business or SharePoint depending on where you access the file. 

 

If you plan on deprecating adding to Stream, will existing videos stay as is and for how long? 

 

Stream as a platform will not be deprecated in the near future. The videos that currently live in Stream will remain there until we start migrating. Upon migration, those videos will be migrated to OneDrive for Business or SharePoint as well. Check Stream classic migration for more information. 

 

How do I apply a retention label ? 

 

See How to auto-apply a retention label. 

 

How do I assign policies to my users in Microsoft Teams and which policies take precedence? 

​​​​​​​ 

See Which policy takes precedence?. 

 

Quick Links 

 

Read additional documentation here.

 

Watch "Meeting Recording" on our Microsoft 365 YouTube Channel for more information here : 

 

17 Comments
Occasional Contributor

Won't this make Stream useless though? I actually like Stream and the rich feature set and how much it's improved recently. The OneDrive/SharePoint video player is so slow and laggy compared to Stream. If Stream (the platform) is not being depreciated, is it being updated to play the videos hosted on OneDrive/SharePoint instead with the same Stream features and functionality users currently use? Or is this solely just for Teams recordings, and people just upload/share their recording manually into Stream?

New Contributor

@JPJPJP - My understanding is that the storage is changing for Stream, meaning that the Stream Web Player will still be available but the videos will have to be stored in OneDrive or SharePoint. When videos are played from them, they would use the Stream Video Player rather than the SharePoint video player. I believe the functions that Stream Video players will eventually be brought to videos stored on SharePoint and OneDrive videos as per the information in the link below:

https://docs.microsoft.com/en-us/stream/streamnew/new-stream#stream-classic-vs-new-stream

 

@JPJPJP & @shanuj I'll enquire internally.

Contributor

I am about to turn this on for our organization (before the March 1st date) and putting together the communication for users. Can someone explain the bullet point of "Request access flow" mentioned as a benefit above. What is this and how does it work? I tried to search on this but could not find any info. 

 

Thanks in advance!

Cristina

Cristina, 

 

Request access flow is indicative of leveraging Power Platform or similar to be a access workflow. Because these recordings are now hosted in OD4B / SPO you are able to leverage Power App / Power Automate to develop a simple "request access to Teams recordings workflows). 

Contributor

@Morné Pretorius - Thanks for your feedback and clarifying! I do have one more question on this major change: the original communication says that users will not be able to block downloads from users that have view only access to recording but a notification in the O365 admin center message portal (MC230505 published 12/07/20) says that based on customer feedback, this feature will be enhanced so that recordings are not downloadable by default. The estimate for this to be available is from early February and expected to complete by the end of April. Further down in that notification, it says that if you prefer to make the transition to Teams meeting recording on OneDrive and SharePoint after these enhanced download permissions are implemented, we recommend that you opt out of that experience BUT in the timeline it says that starting March 1, 2021 recordings will be saved in OD4B/SPO even if you have opted out up until that date... Soooo, if the change for the downloads permissions is critical to my organization but ends up getting to my tenant by the end of April, what options do I have???. If Microsoft is forcing the recording savings change by March 1st and the change for the downloads is not available until April, what is the option? Seems that timelines are not aligning.

Thanks in advance for your guidance and advise on this matter. 

 

Cristina
  

Cristina,

 

We will have more clarity the closer we get to shipping the ability to blocking downloads. We do have a plan to address the issue you highlight, please contact your customer success manager who will be able to discuss options. 

 

Regards,

 

Morne

Occasional Visitor

Are there plans to incorporate the trim feature into OneDrive and SharePoint?  The biggest advantage to STEAM for my users is that they can easily trim videos where they are stored.  Now that videos are stored in SharePoint and OneDrive we have to download the videos then upload to STEAM and then move them back.  Too many steps.  Am I missing another way to access this feature directly from Sharepoint/OneDrive?

 

Thanks,

Stacy

Occasional Visitor

Why? Why is microsoft intent of ruining something good that it makes once in a while? I'm sure this could have been handled better. The new processes have just convoluted the whole process so much that I am actual put off from using the feature now.
What's going to happen with high demand streaming? will it be CDN backed? it does seem sluggish.

Occasional Contributor

@Morné Pretorius  Could you give more information when the policy of TMR expiration will be default incorporated? And method of how an end user can edit individual expirations e.g. for training meetings? 
Is there already a link to any documentation (video)? 
Microsoft timeline says H1 2021. We really need this policy before our global company TMR migration roll out. (so before 1st March 2021)

Occasional Visitor

@Morné Pretorius Our company has recently been switched to OneDrive for Teams recordings storage, but I have noticed that they are taking up 3 times the space the recording is in size. On investigation, it seem they are automatically creating 3 versions, when I look under version history for the file, for every Teams recording that is saved, this is for all users, do you know why that is, and how we can prevent it, as that would massively reduce our storage capabilites?

Regular Visitor

OneDrive for Business must ASAP get an "Publish on Stream" option. Especially now during the pandemic, it's not reasonable to require people with limited internet connections to download and then upload large video files, we need an option to do this cloud-to-cloud.

 

We rely on Stream for channels and discovery; also many of the meeting recordings need to be retained and currently are at risk of being deleted when the user that pressed "Record" leaves the company. Often assistants or IT employees or even externals (Studios) help out with the nitty gritty of organising and recording bigger events.

 

OneDrive also needs to get Trim functionality ASAP, however the more urgent need to be able to move videos from OneDrive to Stream easily somewhat alleviates this need.

Visitor

Under the heading.....

Where will the meeting recording be stored? 

 you identify the OneDrive location but not the SharePoint location.  I can find the Recordings folder in OneDrive, but I cnnot find it in Sharepoint.

 

Thanks,

 

Geoff

Teams name - Channel name/Documents/Recordings

Visitor

Sorry, what is "Teams name"?  We do not understand much abut Sharepoint.

Occasional Visitor

What is GCC?

New Contributor

@VixAdmin GCC is Microsoft 365's Government environments for US public sector customers.

Office 365 GCC - Service Descriptions | Microsoft Docs