Microsoft Teams recorded meeting storage in OneDrive for Business and SharePoint

 

The change from using Microsoft Stream to OneDrive for Business and Microsoft SharePoint for meeting recordings will be a phased approach. While GCC customers can opt out starting October 5 they are unable to opt in (this feature will be rolled out to all GCC customers starting January 11, 2021, unless they've opted-out). 
 

 

Starting on March 1st, 2021 no new meeting recordings will be saved to Microsoft Stream (Classic), instead all customers will automatically have their meeting recordings saved to OneDrive for Business and SharePoint even if they’ve changed their Teams meeting policies to Stream. 
 
We recommend that customers roll this feature out before this date so that they can control the timing of the release. 

 

Microsoft Teams has a new method for saving meeting recordings. As the first phase of a transition from classic Microsoft Stream to the new Stream, this method stores recordings on Microsoft OneDrive for Business and SharePoint in Microsoft 365 and offers many benefits. 

 

Benefits of using OneDrive for Business and SharePoint for storing recordings : 

 

• Retention policies for Teams meeting recording  
• Benefit from OneDrive for Business and SharePoint information governance 
• Easy to set permissions and sharing 
• Share recordings with guests (external users) with explicit share only 
• Request access flow 
• Provide OneDrive for Business and SharePoint shared links 
• Increased quota 
• Meeting recordings are available faster 
• Bring your own key (BYOK) support 

 

Caveats to consider: 

 

• There will be English-only closed captions (meeting transcription is not yet available in GCC) 
• You can control with whom you share the recording, but you won't be able to block people with shared access from downloading the recording.  
• You'll not get an email when the recording finishes saving, but the recording will appear in the meeting chat once it’s finished. This will happen much quicker than it did in Stream previously 

 

Administration and configuration  

 

 

What you need to do to prepare ? 

 

The meeting recording option is a setting at the Teams policy level. The following example shows how to set the Global policy. Make sure that you set the meeting recording option for the policy or policies that you have assigned to your users. If some of your users have assigned a per-organizer or per-user policy, you must set this setting on this policy if you want them to also store the meeting recordings in OneDrive for Business and SharePoint 

 

Teams meeting policy changes take a while to propagate. Check back after a few hours of setting it, then sign out and sign in again. 

• Install Skype For Business Online PowerShell. Note: Skype for Business Online Connector is currently part of the latest Teams PowerShell module. If you're using the latest Teams PowerShell public release, you don't need to install the Skype for Business Online Connector. See Manage Skype for Business Online with PowerShell. 

 

              a. Download Skype for Business Online PowerShell. 

              b. Follow the prompts to install it. 

              c. Restart your machine. 

• Launch PowerShell as an admin 

• Import the SkypeOnline Connector and sign in as a Teams admin. 

 

        ... and then run the following set of PowerShell commandlets :  

 

       Import-Module SkypeOnlineConnector 

 

       $sfbSession = New-CsOnlineSession 

 

       Import-PSSession $sfbSession 

 

Use Set-CsTeamsMeetingPolicy to set a Teams Meeting Policy to transition from the Stream storage to OneDrive for Business and SharePoint. 

 

      Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode  

      "OneDriveForBusiness" 

 

Opting out of OneDrive for Business and SharePoint to continue using Stream 

 

Even if a policy says it is set to Stream, it might not be set. Typically, if the policy is not set, then the default setting is Stream. However, with this new change, if you want to opt-out of using SharePoint or OneDrive for Business, then you must reset the policy to Stream to ensure that Stream is the default. 

 

To configure the abovementioned you will need to leverage PowerShell.  

1. Launch PowerShell as an admin 

1. Import the SkypeOnline Connector and sign in as a Teams admin. 

1. Import-Module SkypeOnlineConnector 

 

... and then run the following set of PowerShell commandlets :  

 

       $sfbSession = New-CsOnlineSession 

 

       Import-PSSession $sfbSession 

 

       Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode  

       "Stream" 

 

Permissions or role-based access 

 

We recommend that the recipient is required to be a logged-in user when sharing Teams Meeting Recordings. 

 

Select the People in (Your Organization) option when you share the file as documented in Share SharePoint files or folders. External sharing is not designed for the distribution of large files or a large number of files.  

 

 

 

Meeting type	Who clicked on Record?	Where does the recording land?	Who has access? R/W, R, or sharing
1:1 call with internal parties	Caller	Caller’s OneDrive for Business account	Caller is owner and has full rights.    Callee (if in the same tenant) has read-only access. No sharing access.    Callee (if in different tenant) has no access. Caller must share it to the Callee.
1:1 call with internal parties	Callee	Callee’s OneDrive for Business account	Callee is owner and has full rights.    Caller (if in the same tenant has read-only access. No sharing access.    Caller (if in different tenant) has no access. Callee must share it to the Caller.
1:1 call with an external call	Caller	Caller’s OneDrive for Business account	Caller is owner and has full rights.    Callee has no access. Caller must share it to the Callee.
1:1 call with an external call	Callee	Callee’s OneDrive for Business account	Callee is owner and has full rights.    Caller has no access. Callee must share it to the Caller.
Group call	Any member of the call	Member who clicked on Record’s OneDrive for Business account	Member who clicked on Record has full rights.    Other members from the same tenant have Read rights.    Other members from different tenant have no rights to it.
Adhoc/Scheduled meeting	Organizer	Organizer’s OneDrive for Business account	Organizer has full rights to the recording.    All other members of the meeting have read access.
Adhoc/Scheduled meeting	Other meeting member	Member who clicked on Record	Member who clicked on Record has full rights to the recording.    Organizer has edit rights and can share.    All other members have read access.
Adhoc/Scheduled meeting with external users	Organizer	Organizer’s OneDrive for Business account	Organizer has full rights to the recording.    All other members of the meeting from the same tenant as the organizer have read access.    All other external members have no access, and the Organizer must share it to them.
Adhoc/Scheduled meeting with external users	Other meeting member	Member who clicked on Record	Member who clicked on Record has full rights to the recording. Organizer has edit rights and can share.    All other members of the meeting from the same tenant as the organizer have read access.    All other external members have no access, and the Organizer must share it to them.
Channel meeting	Channel Member	Teams' SharePoint location for that channel	Member who clicked on Record has edit rights to the recording.    Every other member’s permissions are based off of the Channel SharePoint permissions.

 

Frequently Asked Questions  

 

Where will the meeting recording be stored? 

 

• For non-Channel meetings, the recording is stored in a folder named Recordings that is at the top level of the OneDrive for Business that belongs to the person who started the meeting recording. Example: 

recorder's OneDrive for Business/Recordings 

• For Channel meetings, the recording is stored in the Teams site documentation library in a folder named Recordings. Example: 

Teams name - Channel name/Documents/Recordings 

 

How do I handle recordings from former employees? 

 

Since videos are just like any other file in OneDrive for Business and SharePoint, handling ownership and retention after an employee leaves will follow the normal OneDrive for Business and SharePoint process. 

 

Who has the permissions to view the meeting recording? 

 

• For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording. 
• For Channel meetings, permissions are inherited from the owners and members list in the channel. 

 

How can I manage transcripts? 

 

Transcription of recorded Teams meetings in GCC is not yet available. This article will be updated to discuss managing transcripts once the feature ships to GCC.  

 

How will my storage quota be impacted? 

 

Teams meeting recording files live in OneDrive for Business and SharePoint and are included in your quota for those services. See SharePoint quota and OneDrive for Business quota. 

 

You get more storage with OneDrive for Business compared with Stream and more fungible storage with SharePoint. 

 

How can I play a Teams meeting recording? 

 

Your video will play on the video player of OneDrive for Business or SharePoint depending on where you access the file. 

 

If you plan on deprecating adding to Stream, will existing videos stay as is and for how long? 

 

Stream as a platform will not be deprecated in the near future. The videos that currently live in Stream will remain there until we start migrating. Upon migration, those videos will be migrated to OneDrive for Business or SharePoint as well. Check Stream classic migration for more information. 

 

How do I apply a retention label ? 

 

See How to auto-apply a retention label. 

 

How do I assign policies to my users in Microsoft Teams and which policies take precedence? 

​​​​​​​ 

See Which policy takes precedence?. 

 

Quick Links 

 

Read additional documentation here.

 

Watch "Meeting Recording" on our Microsoft 365 YouTube Channel for more information here :