Introducing list sharing from personal accounts to work accounts in Microsoft To Do

[terrylarsen]

Microsoft To Do gives you a personal and intuitive way to stay organized and make the most of every day. Today, most of our tasks involve collaboration with multiple people – something that list sharing can make easier. Whether you want to share a list of work items with your colleagues or a grocery list with a loved one, To Do makes it easy to collaborate and get things done together.

List sharing in To Do was originally restricted to sharing between personal accounts and sharing between work (or school) accounts within the same organization. However, many of you wanted to be able to share between personal and work accounts.

We listened to your feedback and are pleased to announce that you can now share lists from personal accounts to work accounts in Microsoft To Do.

To Do supports list sharing for the following scenarios: 

• Sharing between personal Microsoft accounts.
• Sharing between accounts within the same place of work or education.
• Sharing between personal accounts and work accounts. Work accounts can join lists owned by personal accounts provided enterprise admins have enabled this feature for their respective organizations. However, personal accounts cannot join lists owned by work accounts.

Whether it’s a grocery list that your spouse wants to share from a personal account with your work account or a work-related list that an external vendor team can share from their personal accounts with your work account, collaborating on To Do has never been easier.

Want to know more? You can read up on list sharing here.

We can’t wait to hear what you think about this new feature - let us know in the comments below or over on Twitter and Facebook. You can also write to us at todofeedback@microsoft.com.

[m36five]

"...provided enterprise admins have enabled this feature for their respective organizations."?

@terrylarsen Are you able to provide further details about what is meant by, the above? Is this a PowerShell setting?

Thank you.

[mdevitt]

Hi,

This is not a new feature as you have had this for a while, right?

Sadly, it still doesn't work. I keep seeing "getting list ready" and goes nowhere. Getting list ready message appears across the platform - on web, iOS and windows.

This has been reported on twitter by a good few people and I have logged it with your support team on numerous occasions. 

Thanks

[terrylarsen]

@m36five This is a setting in the M365 admin portal website.

@mdevitt sorry about the issue, can you raise a ticket by dropping an email to hstodo@microsoft.com?

[m36five]

Thank you @terrylarsen. For others who find this page looking for Admin controls, it's M365 Admin Center > Settings > Org Settings > Microsoft To Do.
This really is something that should have come through either the Microsoft Roadmap (if it is there, I can't find it) or the M365 Message Center. This affects businesses who may wish to restrict access to personal information in work M365 services. Admins who aren't monitoring the Microsoft To Do blog will have no idea this is happening until it's already rolled out.

[E2009G]

We listened to your feedback and are pleased to announce that you can now share lists from personal accounts to work accounts in Microsoft To Do.

You clearly didn’t listen, because that’s not what the users were asking for.

Sharing personal tasks or calendar with work is a bad idea, for many reasons. 

What the users were asking for is the ability to combine personal and work account on personal mobile devices. Which is one of the many basic features that don’t exist in ToDo. I had great expectations for it but it turned into a sad joke, just a step short from beck ING abandonware.

[Abualbashar_Adam_Ali_T]

Abualbashar Adam Ali Taha

[smeloche911]

The worst about this is that MS thinks they just made something great!!! In fact, it is just more deceiving to hear that they have worked on something that wont help for such a long time without adressing the real issue :(

We have many lists that we used to share ( on Wunderlist ) with our business partners in order to get things done but now we should have those lists recreated in a personnal account and then reshared??? I do not see how this is an improvement and we defenetely dont want to rely on an external accounts to manage our to-do lists.

Very deceiving...

[michanica]

Is there a way to share or assign tasks? I would like to use To Do to setup my kids school class schedules. 

[alistairgalbraith]

This is incredibly disappointing. I use O365 for work, and O365 for my family accounts - so we have two “work or school accounts”

With no support for Tasks on Outlook for Mac or iOS, we have to use ToDo. This essentially means that only one set of tasks is visible or actionable.

Also, relying on workplaces to not lock down O365 so personal tasks can be linked (which, lets face it, is not going to happen) is a poor design choice. Please can we be treated the same as Windows and Android users with true multiple account support.

[GG2020-]

I have completely abandoned ToDo and switched to Todoist. The lack of basic functionality like sorting search / tag resulted by due date and combining personal and private accounts on iOS means it is simply not a viable task management solution. There's far too many better alternatives.  The most infuriating thing is that we are talking about the very basic functionality which is supported in some flavors of ToDo but not others. MS is really not good at any consumer facing software or services with the exception of the ones they've developed decades ago. Anything new they put out sucks horribly even if they bought a fully functional service like Wunderlist. 

[Paulo_Rmulo_Moreira]

Ligar satélite da Matrix

[EmilioGives]

The article is outdated. According to the MC551021 this feature has been retired since May 2023 and fully disabled on July of the same year.

[Neo-X]

This is very unfortunate. I guess that’s why I was not seeing the option “Allow your users to join and contribute to lists shared from outside the organization” in my Microsoft To Do settings in Microsoft 365 admin centre.