Forum Discussion

z6jhq's avatar
z6jhq
Copper Contributor
Mar 19, 2019

How to let video recording in Teams be owned by my team in Stream and not me

Hi

 

I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if I leave the team or the company, the videos may be deleted and then the team has no track of those meetings.

I tried to create a channel under my team and added the video to that channel. But if I delete the video from my profile, it is also removed from the channel.

So what is best practice here?

Thanks

  • AndreasSky's avatar
    AndreasSky
    Dec 07, 2020

    CliveWatson This is indeed NEEDED (and very well hidden... I'm not mentioning anything because it is tagged as "preview" solution)... to get logs from client requests to pop into Sentinel.

     

    My original question and now answer is:

     

    On the sub-step mentioned on the guide (DNS Logging and Diagnostics | Microsoft Docs - Step To enable DNS diagnostic logging - Substep 5) to enable the analytics, if you click on "do not overwrite" the file grows forever (very very bad for production)... AND it displays into Event Viewer. If you set a limit though (like 102400 == 100MB) then log is overwritten and it still works FINE for Sentinel BUT... you can't see the logs inside event viewer any more. This is a non-issue on production.

     

    My suggestion for new implementations:

     

    Activate Analytics as on the guide and do an nslookup to check if you get a log inside eventviewer, then follow your link and mess about with the solution config (needed!!!), then do another nslookup and see if the log comes to sentinel. The moment you start seeing logs flowing to Sentinel you can go back into event viewer, disable analytics on DNS for a second and change to overwrite logs as needed (set a 100-1000MB limit depending on the server load) and re-enable (needs a disable else it crashes). You will lose the view from event viewer but your server won't get filled with useless logs.

     

    If you ever re-register/update the agent you need to mess with the DNS solution Config again on the workspace to make it work again btw!

     

    Thank you all for your tips. In the end... a Lab and lots of trial/error did it. This solution certainly needs better documentation. If anyone from MS sees this I'd be glad to help while I have it recent and can reproduce for snapshots etc for your guide.

     

    Best,

    Andreas

Resources

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Hi

 

I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if I leave the team or the company, the videos may be deleted and then the team has no track of those meetings.

I tried to create a channel under my team and added the video to that channel. But if I delete the video from my profile, it is also removed from the channel.

So what is best practice here?

Thanks

","body@stringLength":"545","rawBody":"

Hi

 

I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if I leave the team or the company, the videos may be deleted and then the team has no track of those meetings.

I tried to create a channel under my team and added the video to that channel. But if I delete the video from my profile, it is also removed from the channel.

So what is best practice here?

Thanks

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nerCommunity","categoryPolicies":{"__typename":"CategoryPolicies","canReadNode":{"__typename":"PolicyResult","failureReason":null}}},"Category:category:Windows":{"__typename":"Category","id":"category:Windows","categoryPolicies":{"__typename":"CategoryPolicies","canReadNode":{"__typename":"PolicyResult","failureReason":null}}},"Rank:rank:5":{"__typename":"Rank","id":"rank:5","position":6,"name":"MVP","color":"0069D4","icon":null,"rankStyle":"FILLED"},"User:user:169605":{"__typename":"User","id":"user:169605","uid":169605,"login":"ChrisHoardMVP","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2018-07-30T17:36:14.083-07:00","confirmEmailStatus":null,"registrationAccessLevel":null,"ssoRegistrationFields":[]},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0xNjk2MDUtNjQ1ODZpQjM2NzVCRThDQUNDMTlCMQ"},"rank":{"__ref":"Rank:rank:5"},"messagesCount":3937,"kudosGivenCount":4141,"kudosReceivedCount":2474,"kudosWeight":1,"ssoId":null,"followersCount":null,"solutionsCount":1087,"messagesCount:{\"solution\":{\"eq\":true},\"topicId\":{\"eq\":\"message:376824\"}}":3937,"kudosGivenCount:{\"solution\":{\"eq\":true},\"topicId\":{\"eq\":\"message:376824\"}}":4141,"kudosReceivedCount:{\"solution\":{\"eq\":true},\"topicId\":{\"eq\":\"message:376824\"}}":2474,"solutionsCount:{\"solution\":{\"eq\":true},\"topicId\":{\"eq\":\"message:376824\"}}":1087},"ModerationData:moderation_data:376835":{"__typename":"ModerationData","id":"moderation_data:376835","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:376835":{"__typename":"ForumReplyMessage","id":"message:376835","revisionNum":1,"author":{"__ref":"User:user:169605"},"readOnly":false,"repliesCount":7,"uid":376835,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:StreamForum"},"parent":{"__ref":"ForumTopicMessage:message:376824"},"conversation":{"__ref":"Conversation:conversation:376824"},"subject":"Re: How to let video recording in Teams be owned by my team in Stream and not me","moderationData":{"__ref":"ModerationData:moderation_data:376835"},"body":"

Hiz6jhq 

 

Microsoft does have a solution to this, see here

 

https://docs.microsoft.com/en-us/stream/managing-deleted-users

 

Once the user name of a deleted user is removed from Microsoft Stream, any videos/channels/comments created by that user are moved to a “general bucket” and cannot be reassigned. This is a permanent operation and cannot be undone.

 

So whilst you can have shared ownership of a video to control who has access and permissions on the content you manage the content until you are deleted from the organisation where the content goes into a general bucket. 

 

Another way to work around this is to potentially create a Team account and record the meetings on the Team account so no one has access to delete the content.

 

Hope that answers your question

 

Best, Chris

","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"223","kudosSumWeight":0,"postTime":"2019-03-19T07:54:23.118-07:00","lastPublishTime":"2019-03-19T07:54:23.118-07:00","metrics":{"__typename":"MessageMetrics","views":16892},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjQuMTB8Mi4xfG98M3wxMDc6MCwxMzI6MXwx","node":{"__ref":"ForumReplyMessage:message:377685"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:377685":{"__typename":"ModerationData","id":"moderation_data:377685","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:377685":{"__typename":"ForumReplyMessage","id":"message:377685","revisionNum":1,"author":{"__ref":"User:user:303459"},"readOnly":false,"repliesCount":6,"uid":377685,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:StreamForum"},"parent":{"__ref":"ForumReplyMessage:message:376835"},"conversation":{"__ref":"Conversation:conversation:376824"},"subject":"Re: How to let video recording in Teams be owned by my team in Stream and not me","moderationData":{"__ref":"ModerationData:moderation_data:377685"},"body":"Thanks for your answer. Your first suggestion does not seem right. The thing is that the videos should be owned by my team or project. Having important team meeting recordings lying and owned by whoever was the one who clicked \"Record\" during a Teams meeting does not sound correct. Your other suggestion sounds more correct. Only that I do not know how to have Teams place the video under that Team account. When I invite for a meeting in Outlook, I create a Teams meeting. This meeting is initiated by me and not the team account. Moreover, I think it is whoever is the person who click on the Record button, will have the video placed under his account.
So something is not really working correctly here, or am I using Teams and Microsoftstream wrongly?
Thanks again","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":2,"postTime":"2019-03-20T07:59:07.081-07:00","lastPublishTime":"2019-03-20T07:59:07.081-07:00","metrics":{"__typename":"MessageMetrics","views":16880},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjQuMTB8Mi4xfG98MXwxMDc6MCwxMzI6MXwx","node":{"__ref":"ForumReplyMessage:message:377691"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:377691":{"__typename":"ModerationData","id":"moderation_data:377691","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:377691":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:169605"},"id":"message:377691","revisionNum":1,"uid":377691,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:StreamForum"},"parent":{"__ref":"ForumReplyMessage:message:377685"},"conversation":{"__ref":"Conversation:conversation:376824"},"subject":"Re: How to let video recording in Teams be owned by my team in Stream and not me","moderationData":{"__ref":"ModerationData:moderation_data:377691"},"body":"The user who records the video is the owner. You could get around this by inviting a second ‘team user’ to the meeting you set up who records it. That is what we do in the business I work for for exactly the same reason.

But the above policy in the first part of the answer is correct, if I leave and am deleted all the videos I have recorded will be placed in a general user bucket going forward following the information in that article.

Hope that answers your question.

Best, Chris","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":5,"postTime":"2019-03-20T08:09:24.881-07:00","lastPublishTime":"2019-03-20T08:09:24.881-07:00","metrics":{"__typename":"MessageMetrics","views":16878},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"QueryVariables:MessageSolutions":{"__typename":"QueryVariables","id":"MessageSolutions","value":{"first":10,"constraints":{"topicId":{"eq":"message:376824"},"solution":{"eq":true}},"sorts":{"postTime":{"direction":"ASC"}},"useAvatar":true,"useAuthorLogin":true,"useAuthorRank":false,"useBody":true,"useKudosCount":false,"useTimeToRead":false,"useMedia":true,"useRepliesCount":false,"useSearchSnippet":false,"useAcceptedSolutionButton":true,"useSolvedBadge":false,"useAttachments":true,"useTags":false,"useUserHoverCard":true,"useNodeHoverCard":true,"usePreviewSubjectModal":false,"useMessageStatus":false}},"CachedAsset:text:en_US-components/community/Navbar-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-components/community/Navbar-1731977288000","value":{"community":"Community 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Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.

In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records

A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.

Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.

Hope that clarifies

Best, Chris

Best, Chris","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"203","postTime":"2019-03-21T02:59:16.042-07:00","lastPublishTime":"2019-03-21T02:59:16.042-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"solution":true,"metrics":{"__typename":"MessageMetrics","views":16878},"placeholder":false,"originalMessageForPlaceholder":null,"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"isEscalated":null,"customFields":[]},"CachedAsset:text:en_US-components/community/NavbarDropdownToggle-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-components/community/NavbarDropdownToggle-1731977288000","value":{"ariaLabelClosed":"Press the down arrow to open the menu"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1731977288000","value":{"altText":"{login}'s avatar","altTextGeneric":"User's avatar"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/ranks/UserRankLabel-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/ranks/UserRankLabel-1731977288000","value":{"altTitle":"Icon for {rankName} rank"},"localOverride":false},"CachedAsset:text:en_US-components/messages/AcceptedSolutionButton-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-components/messages/AcceptedSolutionButton-1731977288000","value":{"accept":"Mark as Solution","accepted":"Marked as Solution","errorHeader":"Error!","errorAdd":"There was an error marking as solution.","errorRemove":"There was an error unmarking as solution.","solved":"Solved"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/common/Pager/PagerLoadMore-1731977288000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/common/Pager/PagerLoadMore-1731977288000","value":{"loadMore":"Show More"},"localOverride":false}}}},"page":"/forums/ForumMessagePage/ForumMessagePage","query":{"boardId":"streamforum","messageSubject":"how-to-let-video-recording-in-teams-be-owned-by-my-team-in-stream-and-not-me","messageId":"376824"},"buildId":"HRH9asyXK5xcdgT_PgIf7","runtimeConfig":{"buildInformationVisible":false,"logLevelApp":"info","logLevelMetrics":"info","openTelemetryClientEnabled":false,"openTelemetryConfigName":"o365","openTelemetryServiceVersion":"24.10.0","openTelemetryUniverse":"prod","openTelemetryCollector":"http://localhost:4318","openTelemetryRouteChangeAllowedTime":"5000","khorosSignInIdpId":"kh-auth-idp","apolloDevToolsEnabled":false},"isFallback":false,"isExperimentalCompile":false,"dynamicIds":["./components/seo/QAPageSchema/QAPageSchema.tsx","./components/community/Navbar/NavbarWidget.tsx","./components/community/Breadcrumb/BreadcrumbWidget.tsx","./components/customComponent/CustomComponent/CustomComponent.tsx","./components/messages/TopicWithThreadedReplyListWidget/TopicWithThreadedReplyListWidget.tsx","./components/messages/MessageView/MessageViewStandard/MessageViewStandard.tsx","./components/messages/ThreadedReplyList/ThreadedReplyList.tsx","./components/external/components/ExternalComponent.tsx","../shared/client/components/common/List/UnstyledList/UnstyledList.tsx","./components/messages/MessageView/MessageView.tsx","../shared/client/components/common/Pager/PagerLoadMore/PagerLoadMore.tsx"],"appGip":true,"scriptLoader":[{"id":"analytics","src":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/pagescripts/1729284608000/analytics.js?page.id=ForumMessagePage&entity.id=board%3Astreamforum&entity.id=message%3A376824","strategy":"afterInteractive"}]}