Forum Discussion
How to let video recording in Teams be owned by my team in Stream and not me
Hi I recently joined a team at my work which use Teams for meetings which we record. I noticed that the videos produces have me as owner, but in fact it should be my team who is owner. Because if...
- Hi Jihad,
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, Chris
Hi Jihad,
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, Chris
Thanks for this - yes, the deletion of the user and it going into general user bucket isn't really a great solution. Ultimately, it would simply be transferring the video to ownership of another/a set of users.
In practice it would work as follows
1.) Setup the 'Team' user, licence for Teams
2.) When creating the meeting, invite the user
3.) You start the meeting and another user logs into Teams/Meeting as 'Team' user
4.) 'Team' user records
A second person would be needed to log in and record. In our business someone from marketing usually does attends anyway so does all the recording with the 'Team' user.
Of course, we don't do this for all meeting records, just the ones that need to be owned by the Team, not by an individual user.
Hope that clarifies
Best, Chris
Best, Chris
ChrisHoardMVP This seems unnecessarily cumbersome; plus, that ghost account occupies a license. If it only becomes an issue when a user is deleted, I suggest that this becomes an off-boarding (account removal) process... perhaps a Stream/Global administrator looks for videos which is owned by that person, and change the ownership accordingly. This can also be done by the administrators after an account is deleted.
In a (single) test today:
- user 1 organized a meeting and associated it to a channel
- once the meeting started, user 2 started the recording
- we discovered that user 2 was listed as an additional owner (in addition to user 1) of the video
My guess is that if there were a user 3, user 3 would have no ownership rights to the video.
Any owner of the video could then make the Team as an owner of the video. This process makes more sense to me.
- All fair points.
To note I mentioned the off boarding solution originally (see above) but was not accepted as the solution in this case.
The actual requirement was for videos to be owned by the team, not by every member of the team. In other words, the meetings are done by every member of the team but when recorded those members can not modify them. In other words whoever records and owns the video cannot be a member of the team. Therefore the ghost account achieves what is required and all the members of the team can access the videos but not modify them.
Ideally - and which would be the right solution - is that there would be a setting in Stream when something is recorded by any member the ownership transfers to the Stream administrator and only the stream administrator can modify and delete the video from that point.
Best, Chris
