We're improving search usage reports in SharePoint Online with Microsoft Search
Published Nov 03 2020 08:56 AM 7,396 Views

Better productivity requires a better search. The modern workplace looks quite different than it did ten years ago. More people are working outside of the office and using a myriad of devices and tools to get their work done. No matter where people work or what kind of device they use, they need the ability to quickly and easily find the information that will help them be more productive. When you need to find something to get work done, what do you do? If you’re like many people, you look through your personal files or company intranet to find what you need. If you don’t know or remember enough about the document you need, your search experience can be difficult and time consuming. The time you put into searching could instead be used to complete your current task.  Making sure you can find what you need is a team effort – and now we’ll be bringing additional tools to Microsoft Search to help search administrators make sure search is performing at its best.


Last month at Microsoft Ignite we shared our vision and roadmap across Microsoft Search, among that, improvements to search usage reporting with new capabilities coming to Microsoft Search analytics.  Tenant analytics in Microsoft Search give you the tools and insights to make search great for your company, delivering a new Microsoft Search Insights dashboard will help you keep employees productive with insights into what they're searching for.


Watch the session here https://techcommunity.microsoft.com/t5/video-hub/make-the-most-of-microsoft-search-through-configura....


As we rollout the new insights experience to Microsoft Search, we’ll be retiring classic tenant-wide usage reports available in SharePoint Online beginning January 11, 2021. 


After this change, you will be able to discover site collection usage data through the Classic Site Collection Usage reports available through Site Settings | Site collection administration | search reports where you can access and download usage data for the last 31 days and past 12 months. 


For administrators of Microsoft Search you can access the tenant usage analytics reports through the Microsoft Admin center under Settings | Search and intelligence | Insights. The tenant- level usage analytics reports (top queries, abandoned queries, no result queries, and query volume are aggregated over Bing, SharePoint home, and Office.com Microsoft Search entry points. To access the tenant level reports you will need to be assigned to one of the following roles- search admin, search editor, global admin, or global reader in Microsoft admin center.


What will happen to existing search usage data?

Data from the classic tenant-wide search usage reports will not be available beginning January 11, 2021. If required, you can download and save historical data from these reports before January 11, 2021. To learn more about downloading the tenant- wide usage reports in Excel, please refer to the following support article.


Where can I find my data in the future?

Tenant-wide usage reports for SharePoint Online will no longer be available in the SharePoint Online admin center starting on December 9, 2020. You can view classic site- collection usage data from the classic Site Settings page under Site Settings | search reports is where you can download past 31 days and past 12 months of data in Excel for a specific site collection. Learn more about the


For tenant level usage analytics, navigate to the Microsoft 365 admin center, and the select Settings | Search and Intelligence | Insights. You will be able to download the past 31 days and the past 12 months of data from across both SharePoint home and Office.com search entry points. Learn more about Search and Intelligence insights.


For more information see roadmap ID 68781.


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‎Nov 17 2020 12:08 PM
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