Forum Discussion
AAD Guest Users and SPO list/library access
When I try to add this user by their e-mail address, SPO won't recognize it or allow me to click or tab out of the field. (I thought I had done this successfully yesterday, but perhaps not.) See the attached image.
- ChrisWebbTech Any new insights after my reply to this, that 'new and existing guests' is enabled?
JosephNierenberg any luck?
ChrisWebbTechIt seems to go like this:
- For both lists and document libraries, it is possible to make the external guest available for sharing by sharing a document library file or folder with them. Sharing a site should also work, but I haven't tested it. Once they redeem the sharing invitation, they're known to SPO, and they could be given access permissions to a SharePoint list.
- It is not possible to provide access permission directly (i.e., without a group) to an external guest who has not previously accessed SPO. (It is possible to do so from a document library, but not from a list.)
- It is possible to provide list access permission to an external guest who has not previously accessed SPO by first inviting them to redeem status as a guest in Azure AD; then, after they redeem, adding them to an Azure AD security group; and finally giving that security group access permission to the list.
At least this has been my experience. I'd be interested to hear anyone's views of other ways to go.
Only thing I know to try and I just did it, is use the modern interface to invite your guest to something on the site using the Share button on the list, to a individual item. Once you do this, they are added into the site's user list, then it will be available to select when sharing the entire list.
Use the "Specific people" option.
- That Modern Sharing dialog looks and see's external users in the org to select. So once added there, you can then add to the full list.
In SPO: "New and Existing Guests" is the sharing setting for both the organization and the root-level site that all of the sites/lists I tested are part of. (Rambling sentence, but hopefully clear.)
In AAD: Under "External Collaboration Settings," everything seems to be toggled correctly, although this seems irrelevant to the task at hand. The specific external has already authenticated.