Forum Discussion
Where are my stale externally shared files?
Hi all, Apologies in advance for the specifics of the question! We currently set our OneDrive sharing policy to make links for files and folders accessible for 30 days, view-only by default, ...
The MCAS file search shows you the current files in your system, not old snapshots. It's designed to help you find active files, including those shared externally. New employees appearing as collaborators on files from someone who left could be because they were added to groups or given permissions that were already set up. It shows how permissions can stick around and be passed on.
To find these files, use the details from MCAS in your OneDrive or file system's search tools. Sometimes, files might be in places that aren't straightforward to check, especially if ownership or permissions have changed. Setting up a governance action in MCAS to stop external sharing should work. It's meant to enforce your rules automatically, like removing external users from accessing certain files. Testing with an admin quarantine in SharePoint is a smart move. By moving files to admin quarantine, you secure them until you decide what to do next. This step is about making sure only admins can access these files for now, reducing risks while you review.
To find these files, use the details from MCAS in your OneDrive or file system's search tools. Sometimes, files might be in places that aren't straightforward to check, especially if ownership or permissions have changed. Setting up a governance action in MCAS to stop external sharing should work. It's meant to enforce your rules automatically, like removing external users from accessing certain files. Testing with an admin quarantine in SharePoint is a smart move. By moving files to admin quarantine, you secure them until you decide what to do next. This step is about making sure only admins can access these files for now, reducing risks while you review.
