Forum Discussion
Invite who you want in group calendars
Thanks Ethan Li - this is the missing functionality that we've been waiting for before showing users what they can do with Group calendars. Following a little testing, we're still slightly confused as to who gets invites to Group meetings and when. Could you clarify please:
- If you don't click on 'Invite members' or 'invite attendees', the appointment will not appear in anyone's personal calendar.
- If you add individuals to the 'invite attendees' field they get an invite and it appears in their personal calendar as well as the Group one.
- If you click 'Invite members', only some members of the Group have been receiving the invite / the appointment appearing in their personal calendar. Does this depend on whether they 'Follow' that Group or have notifications turned on? This is the only thing we can think of.
- When using Outlook client, you can expand the Group name to show all individuals so that may be a workaround if you wish all Group Members to receive an invite.
- When using Outlook online you can't expand the Group to individuals so is there any way around that?
- What happens when people are added to or leave the Group - do the invites get updated automatically?
Really hope you can clarify as this sounds like exactly what we want, but we need to properly understand it and train our users before rolling it out in anger.
Thanks again, Oz
Oz Oscroft Points 1-3 are all correct. That being said, for (3), when you "stop following", the default is that you'd still get meeting invitations, just not conversations. You'd really have to try hard to turn off meeting invitations as well.
On 4, whoever received an invitation/in their calendar will still have the invitation, even if they leave the group. There shouldn't be any changes with this update in this regard.
Gilles Couzin: Hmm--this shouldn't be happening. Let me follow up with our engineers.
- Ethan LiMay 24, 2019Microsoft
Gilles Couzin: Thanks for the report! We've found an issue and have since made a fix that's rolling out in the coming days.
- Gilles CouzinJun 13, 2019Copper Contributor
Thanks for the update. It seems the fix has not rolled out to our O365 tenant (uob.sharepoint.com) yet. Any idea when it's likely to happen?